Waste Disposal Services for Kerrville State Hospital

Kerrville State Hospital, under the Texas Health and Human Services Commission, is soliciting competitive bids for the removal of non-hazardous solid waste from designated containers on its campus, identified under NAICS code 562111. The contract focuses on scheduled and on-call waste collection services at four specific locations across the facility, including three weekly pickups for 8-yard containers at Buildings 621 and 636, an on-call service for a 20-yard trash compactor at Building 621, and an on-call service for a 30-yard container at Building 630. All pricing must be firm, fixed, and all-inclusive, covering labor, equipment, materials, and incidental costs, with rates clearly outlined in Exhibit C. Services are expected to be performed Monday through Friday between 8 a.m. and 5 p.m. Central Time, with after-hours work permitted only through written approval and billed at a separate rate. The initial contract term runs from award through August 31, 2026, with an option for two one-year renewals and a possible one-year extension. Bidders must demonstrate experience, financial stability, and the ability to meet performance requirements, with evaluation based primarily on price, delivery capability, and overall ability to perform, though the agency reserves the right to select the best value, not necessarily the lowest bidder. The contractor must comply with extensive state-mandated requirements, including maintaining a minimum $1 million umbrella liability policy with primary coverage, participating in E-Verify, certifying compliance with anti-discrimination laws, and affirming absence from federal and state exclusion lists. Mandatory certifications include submission of the HHS Solicitation Affirmations, proof of a Texas Identification Number, and compliance with Texas taxation and lobbying statutes. Contractors must keep detailed financial records under GAAP or GASB for audit purposes and provide 24-hour contact information for two designated personnel to handle emergency issues. Invoicing requires monthly submission with full detail linking to the scope of work and Exhibit C, using the contract or purchase order number, with disputed invoices subject to return within 21 days under state code. All submissions must be received via email to pcsbids@hhs.texas.gov or through the HHS Online Bid Room by July 1, 2026, and must include all required attachments, including Exhibit D for qualifications, Exhibit F for the Texas ID application, and properly formatted documents in Microsoft Office or PDF format. Failure