Water Cooler Rental and Bottled Water Delivery Services

The U.S. Department of Homeland Security, through Mission Essentials, is seeking firms to provide water cooler rental and bottled water delivery services at two separate airport locations in North Carolina—Raleigh Durham International Airport (RDU) and Piedmont Triad International Airport (GSO)—under a full and open competition conducted under FAR Part 13 and Part 12 using Simplified Acquisition Procedures. The requirement is for firm fixed price quotations submitted on a unit price basis via email to Contracting Specialist Shenika Butler, including a detailed per-item breakdown using the specified Pricing Schedule B, a color photo of the equipment, and written confirmation that all products are new and not refurbished, discontinued, or remanufactured. The contract will be awarded on a Lowest Price Technically Acceptable basis, where quotations must first pass technical acceptability by fully complying with the Statement of Work, including delivering 5-gallon bottled water and servicing four water dispensers at RDU and two at GSO on a bi-weekly schedule during normal business hours, Monday through Friday, excluding federal holidays. Contractors are prohibited from storing equipment on airport premises and must comply with F.O.B. Destination terms, ensuring all transportation costs and risks rest with them until delivery. The contract has a base term of twelve months, with an option for the government to extend performance for up to five years total, provided written notice of intent is given at least 30 days before expiration and formal notice is issued within 30 days of contract expiration. All vendors must be actively registered in SAM at the time of submission and remain registered through award, and must also affirm compliance with the Buy American Act, represented by specific certification clauses, and confirm that they do not provide covered telecommunications equipment as defined by federal law. Invoices must be submitted monthly through the U.S. Coast Guard Finance Center’s Invoice Processing Platform, include CLIN numbers, and comply with FAR 32.905(b) for content. The Contracting Officer’s Representative will oversee performance and inspection, while the Contracting Officer, Kurt Allen, holds authority over contract administration. Vendors may quote for one or both locations, quantities are estimates only, and no sales tax applies due to TSA exemption. Failure to meet any pass/fail requirements, including SAM registration, submission format, or product condition, will render a quotation technically unacceptable.