Water Meter Testing, Calibration & Repairs

The City of Sanford is seeking a qualified contractor to provide labor, equipment, and materials to inspect, test, and repair large water meters within the City. Large meters are defined as turbine/compound meters three inches (3”) to ten inches (12”) and service apartments, commercial, and industrial customers. Meters shall be tested by the Contractor for accuracy to ensure customers are properly billed. These services shall be performed on an as-needed basis at the sole discretion and request of the City. The meters will be tested in accordance with the manufacturer’s recommendations and/or the guidelines recommended by AWWA. 1. Perform initial testing of existing domestic and fire line water meters 3”-10”. If meters can be calibrated into tolerance, do so at the time of testing. 2. Each unit must be inspected and tested within five business days of the service request to determine the operating condition and accuracy of the selected meter. 3. All necessary parts for repair must be provided by the contractor. The City will reimburse at the manufacturer’s list price for all necessary parts for repair. 1 ½” and 2” meters must be bench tested, unless a test port is available, and must be replaced the same day. 4. A spool piece must be inserted to minimize service disruption, 3” and larger meters must be tested in place. If not in compliance, the meters shall be repaired at the discretion of the City. If the City elects not to have the meter repaired, the contractor will only be entitled to a test fee. 5. The contractor will be responsible for coordinating service disruption with customers. 6. Upon restoration of each unit to its proper operating condition, it must be calibrated and re-tested to conform to AWWA standards including AWWA C700-95, C701-88, C702-01, C703-96, C704-92, C708-96, C710-95, and Manual M6. 7. All testing of equipment by the contractor must be calibrated and certified twice annually. 8. Contractors must provide the most recent calibration data for their testing equipment with their bid package. 9. All parts and workmanship must be guaranteed for one year. 10. A certified test report must be furnished to the City within two (2) weeks of the meter service date. 11. Any and all parts removed shall be returned to and remain the property of the City. 12. Vendor agrees to deliver vaults, covers, risers to the site within 5 days after receipt of order. 13. All meters typically serve commercial and industrial customers and can be assumed to have the proper values, fittings, test plugs, etc., in place to complete work if an inadequate worksite is found the Contractor will notify the Department Head.