Westover BOS FY21

29 June 2021 UPDATE A GAO protest was filed 25 June 2021. This effort is now on hold pending receipt of GAO decision. The proposal due date is hereby changed to TBD. ///////////////////////////// 9 June 2021 UPDATE ***The purpose of this update is to annouce the proposal due date of 25 June 2021 is hereby changed to 15 July 2021 to allow posting of Amendment 0002 and Q&A's recieved since Amendment 0001. ***Again the proposal due date is hereby changed to 15 July 2021 to allow for Amendment 0002 and the Q&A's to be posted. /////////////////////////// 17 May 2021 UPDATE The purpose of this update is to post Amendment 0001 for the Westover BOS OFFICIAL RFP. Note there are many updated RFP attachments and 2 new RFP attachments included in this posting. In addition to Amendment 0001, Question and Answers Set 2 and a Summary of Changes for PWS will also be posted with this update. As the amendment is being posted after the site visit, and includes updates/clarifications for offerors, the Government will allow a Q&A period with a hard close date of 27 May 2021 2:00 PM EDT. Questions must be submitted in writing via email to michelle.linder@us.af.mil and joseph.hannigan.1@us.af.mil. A firm proposal due date of 25 Jun 2021 2:00 PM EDT is also hereby established. ///////////////// 30 Apr 2021 UPDATE See new attachments for Preproposal Conference slides and Site Visit sign in sheet. RFP Amendment 0001 is in work and will be posted soon. A proposal due date will be included with the Amendment 0001 post. Continue to monitor beta.SAM.gov for updates to this posting. ///////////// 27 Apr 2021 UPDATE See new attachment for Questions and Answers set 1 titled "Westover_BOS_QA1_8Apr2021_Final". RFP Amendment 0001 is in work and will be posted soon. A proposal due date will be included with the Amendment 0001 post. Continue to monitor beta.SAM.gov for updates to this posting. ////////////// 15 Apr 2021 UPDATE All participants of the preproposal conference/site visit on 28 Apr 2021 must complete and submit the Entry Access Request at least 5 business days prior to the site visit; failure to submit request prior to five business days before hand may result in denial of base access for the site visit. Submit the Entry Access Request document to joseph.hannigan.1@us.af.mil. See attachment for the Entry Access Request document. /////////////// 6 Apr 2021 UPDATE Time and address for preproposal conference provided below. A preproposal conference will be conducted at Westover ARB, MA on 28 April 2021. Participants will meet at 8:30 AM at Westover Conference Center BLDG 1204, 350 Eagle Dr, Westover ARB, MA 01022. ////////////// 5 Apr 2021 UPDATE A preproposal conference will be conducted at Westover ARB, MA on 28 April 2021. Participants will meet at __TBD____ AM at __TBD_____________(address).**Monitor for updates Special arrangements are required to gain access to Westover ARB. In order to attend the site visit, interested parties MUST coordinate with Joseph Hannigan (joseph.hannigan.1@us.af.mil). Requests to attend the site visit MUST be received by the Contracting Office at least 5 business days prior to the site visit; failure to submit request prior to five business days before hand may result in denial of base access for the site visit. Requests for attendance should be forwarded to Joseph Hannigan, Contracting Officer, at joseph.hannigan.1@us.af.mil. Attendees are limited to maximum one (1) person per Offeror. Offerors are cautioned to follow CDC travel guidelines and monitor https://www.mass.gov/info-details/covid-19-travel-advisory#main-content for updates as the COVID travel advisory/restrictions may change. Participants are required to wear a mask while attending the site visit. If a proper face mask is not used, the individual may not be allowed to participate in the site visit to the full extent. All questions regarding this solicitation and any questions generated from the site visit/preproposal conference must be submitted in writing to Michelle Linder, michelle.linder@us.af.mil and Joseph Hannigan, joseph.hannigan.1@us.af.mil NLT 7 May 2021. Answers will be posted on https://beta.sam.gov/ at a future date. RFP Amendment 1 will be posted in the near future to update attachments, define proposal due date, etc. Continue to monitor this posting frequently for updates. /////////// 15 Jan 2021 UPDATE: The purpose of this update is to advise that the RFP (and subsequent contract award) is subject to FAR clause 52.232-18, Availability of Funds. The clause will be formally incorporated via future RFP amendment. /////////// 5 Nov 2020 UPDATE: The purpose of this update is to publish the RFP and its attachments. RFP amendment(s) are projected in the near term to provide firm proposal due date, update PoP dates within CLINs, revise clauses if any updates have occurred, and address EBS section of PWS. Additional schedule notes are as stated in the RFP and restated as a courtesy on this notice: SCHEDULE NOTES: Although this is a follow-on service acquisition to an existing contract, this solicitation has been completely rewritten/updates and contains significant changes from the existing contract. Offerors are cautioned to read the solicitation in its entirety and make note of all changes, including, but not limited to, the contract is now a commercial contract, Mobilization/De-Mobilization (Phase-in/Phase-out) periods of performance have been added, cost-reimbursement type CLINs are no longer included, etc. Offerors are reminded that there will be a pre-proposal conference after solicitation release, to discuss (but not limited to) the following schedule notes. At this time due to COVID-19 health and safety measures, the preproposal conference nor the site visit can be scheduled. If and when the pre-proposal conference and/or the site visit is scheduled, the date(s), time(s) and participation instructions will be posted on beta.sam.gov. Please refer to the Bidders Library, Attachment 14 for additional information, to include technical manuals, guide books, and user guides. The Question and Answer (Q&A) period will have a hard cut-off date and time (as stated in the beta.sam.gov posting notice). Questions received after the cut-off date and time may or may not be answered at the discretion of the Procuring Contracting Officer PCO. It is recommended that offerors review the solicitation in its entirety immediately to ensure the timely submission of questions. All workload requirement estimates stated in the solicitation are current and have been validated as correct as of the date of the RFP release. Offerors should not assume errors in the workload requirement estimates and, thus, depend on submitting Requests for Equitable Adjustments after award. If an offeror has any questions regarding workload requirement estimates, it is recommended that offerors submit questions pertaining to workload requirement estimates during the Q&A period as again, offerors should not assume errors in the workload requirement estimates and depend on submitting Requests for Equitable Adjustment after award. All Government Furnished Property (GFP) lists provided in the solicitation are current and validated as correct as of the date of the RFP release. Offerors should not assume errors in the GFP and, thus, depend on submitting Requests for Equitable Adjustments after award. If an offeror has any questions regarding GFP, it is recommended that offerors submit questions pertaining to GFP during the Q&A period as again, offerors should not assume errors in the GFP and depend on submitting Requests for Equitable Adjustment after award. Offerors are further cautioned to understand GFP provisions/clauses and required management of GFP. Any equipment, facilities, etc., determined to be required for performance of this requirement but is not identified as GFP, shall be the responsibility of the offerors. There will be no GFP above and beyond the GFP identified in this solicitation. The Mobilization/De-Mobilization CLINs represent the Phase-Out/Phase-In periods described in the FAR 52.237-3, Continuity of Services. For this acquisition, the period of performance for mobilization is 60 calendar days and 60 calendar days for de-mobilization. This is a Firm Fixed Price commercial contract. Offerors shall submit initial mobilization/de-mobilization plans with their proposal. The successful awardee will submit a Transition Plan IAW FAR 52.237-3, Continuity of Services. Offerors are reminded to understand and comply with the mandatory labor laws specific to this service location. Reference Service Contract Act, Davis Bacon Act, Collective Bargaining Agreement, Attachments 8, 9, 10, 11, and 12. Although this is a Performance Based Services Acquisition, the successful awardee's Manning Matrix shall be incorporated into the contract as an attachment with related service summary thresholds. Emergency Bench Stock (EBS) information will be provided via forthcoming Amendment. Offerors are reminded that many contract provisions and clauses have changed since the award of the existing contract, for example but not limited to the addition of the following FAR clauses: FAR 52.219-14, Limitations on Subcontracting, FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment, and FAR 52.204-26, Covered Telecommunications Equipment or Services-Representation, etc. Any inconsistencies in this solicitation or contract shall be resolved in accordance with FAR 52.212-4(s), Order of precedence. //////////////////////END OF UPDATE///////////////// 30 July 2020: Continue to monitor for updates. 5 May 2020 UPDATE: The purpose of this update is to attach a revision of the Questions and Answers from the Draft RFP and provide clarification to the Q&A note in the 1 May update. *Q&A clarification: There are similarities across the board for the four BOS acquisitions currently in work. Every BOS effort does/will stand alone, and we will respond to questions as appropriate. To date, the questions received for each of the four efforts have all been answered and posted to the applicable beta.sam.gov announcements. However, it is highly recommend that vendors monitor the other solicitations, as information contained therein may be beneficial. //// 1 May 2020 UPDATE: The purpose of this update is to attach Questions and Answers from Draft RFP and provide the following information to industry: *General reminder: The instant Westover BOS acquisition is not the same as prior acquisitions for similar services. Offerors must read through the draft documentation (and final RFP when released) in its entirety, as many changes have been made. *Q&A period: There are several BOS acquisitions running in parallel: March BOS, Niagara BOS, Homestead BOS, and Westover BOS. In the event a duplicate question is submitted for Westover BOS that has already been answered for one of the other efforts, it will not be answered again. Further, the Q&A for these other efforts may be of interest to offerors for the instant acquisition. In other words, offerors are encoraged to monitor all four postings. *Site visit: After final RFP release, site visit may be conducted via a video recording due to COVID-19 travel/access restrictions. This is subject to change as the COVID-19 environment changes. More information will be included in the final RFP release. ///// End of update ///// ***DRAFT RFP***Questions/Comments Due 6 April 2020, 5:00 PM Est Daylight Westover ARB proposes to award a new Firm Fixed Price (FFP), FFP Not to Exceed, and FFP TBD commercial contract. This requirement will be solicited as a 100% SDVOSB set-aside IAW FAR 19.1405. This effort will be a Lowest Price Technically Acceptable with price realism source selection conducted in accordance with FAR Part 15. The resulting contract will include a two-month mobilization period in accordance with (IAW) FAR clause 52.237-3 Continuity of Services; a basic period of twelve-months and four one-year options. The contract will also contain provisions for an extension of up to six months IAW FAR clause 52.217-8, Option to extend services and a two-month demobilization period IAW FAR clause 52.237-3 Continuity of Services. The resulting contract will have a maximum period of performance (POP) of 70 months. The anticipated CLIN structure is as follows: 0001 Mobilization Period FFP 0002 Material Mgmt. FFP 0003 Fuels Mgmt. FFP 0004 Ground Transportation And Vehicle Mgmt. FFP 0005 Traffic Mgmt. FFP 0006 Real Property Mgmt. FFP 0007 Real Property Services - Pavement Clearance FFP 0008 Real Property Services - Pest Control FFP 0009 Real Property Services - Facility Mgmt. FFP 0010 Real Property Services - Grounds Maint. FFP 0011 Real Property Mgmt. Service Call/DBA FFP NTE Block 1 0012 Real Property Services - Service Call Pavement Clearance FFP NTE Block 1 0013 Real Property Services - Service Call Pest Control FFP NTE Block 1 0014 Real Property Services - Service Call Facility Mgmt. FFP NTE Block 1 0015 Real Property Services - Service Call Grounds Maint. FFP NTE Block 1 0016 Material Mgmt. Over & Above Option FFP TBD (TBN) 0017 Fuels Mgmt. Over & Above Option FFP TBD (TBN) 0018 Ground Transportation And Vehicle Mgmt. Over & Above Option FFP TBD (TBN) 0019 Traffic Mgmt. Over & Above Option FFP TBD (TBN) 0020 Ground Transportation And Vehicle Mgmt. Parts/Material - FFP NTE 0021 Ground Transportation And Vehicle Mgmt. Parts/Material - Backlog - Option FFP NTE (TBN) 0022 Crisis/Natural Disaster Support All Option FFP TBD 0023 Travel All Option FFP TBD (TBN) 0024 Data FFP 0025 Real Property Mgmt. Service Call/DBA FFP NTE Option Block A 0026 Real Property Mgmt. Service Call FFP NTE Option Block B 0027 Real Property Mgmt. Service Call FFP NTE Option Block C 0028 Real Property Services - Service Call Pavement Clearance FFP NTE Option Block D 0029 Real Property Services - Service Call Pavement Clearance FFP NTE Option Block E 0030 Real Property Services - Service Call Pavement Clearance FFP NTE Option Block F 0031 Real Property Services - Service Call Pavement Clearance FFP NTE Option Block G 0032 Real Property Services - Service Call Pest Control FFP NTE Option Block H 0033 Real Property Services - Service Call Pest Control FFP NTE Option Block I 0034 Real Property Services - Service Call Facility Mgmt. FFP NTE Option Block J 0035 Real Property Services - Service Call Facility Mgmt. FFP NTE Option Block K 0036 Real Property Services - Service Call Grounds Maint. FFP NTE Option Block L 0037 Real Property Services - Service Call Grounds Maint. FFP NTE Option Block M 0038 Demobilization Period FFP This requirement is for Base Operations Support (BOS) Services at Westover ARB, MA to include all personnel supervision, equipment, tools, materials, supplies, test equipment, and other items and services necessary to accomplish the following functions: (1) Material Management provides supply and equipment support for on-station and deployed aircraft, other transient aircraft; issuance of mobility bags and weapons to deploying personnel. (2) Vehicle Management provides mobile and maintenance services for the vehicle fleet. Maintains records, and provide analysis using Defense Property Accountability System (DPAS). Ground Transportation provides wrecker services, Operator Records and Licensing for government vehicles, manages pooled vehicle fleet utilizing On-line Vehicle Interactive Management System (OLVIMS)-Dispatch. (3) Traffic Management includes movement of passengers by commercial and military surface and air using the Global Air Transportation Execution System (GATES) as well as cargo movement. (4) Real Property Maintenance responsibilities include the PM Program and CM calls for facility maintenance, grounds maintenance, utility systems, fuels facilities, power production, fire suppression system maintenance, pavements and roads, airfield lighting and aircraft arresting system maintenance. (5) Fuels Management includes management and accountability of aviation and ground fuels owned by the Defense Logistics Agency-Energy (DLA-E), the transport of diesel fuel and management of liquid oxygen nitrogen to ensure availability. All functions in the PWS are considered mission essential services.