White City, Oregon, Boiler Inspection Services Solicitation Base Year + Four Option Years

White City, Oregon, Boiler Inspection Services Solicitation Base Year + Four Option Years

The objective of this solicitation is to provide VA Southern Oregon Rehabilitation Center and Clinics (VA SORCC) with Boiler Plant Inspection Services. The resulting contract should be for one base year and four options years as follows:

Base Year: 11/1/2026 to 10/31/2027. 

Option Year 1: 11/1/2027 to 10/31/2028

Option Year 2: 11/1/2028 to 10/31/2029

Option Year 3: 11/1/2029 to 10/31/2030

Option Year 4: 11/1/2030 to 10/31/2031

Details:

The VA SORCC has three heating boilers, each rated at 250HP operating at low pressure (<15 psi), gas and oiled fired. Yearly state inspections are required on all three boilers, one deaerator/ feed water tank, one heat recovery tank, one condensate tank, and one bottom blow tank.

SPECIFIC REQUIREMENTS:

1. Contractor to furnish labor, personnel, materials and equipment to perform inspections on the following.
   1. (3) Three heating boilers, each rated at 250HP (operating pressure <15psi), gas and oil fired.
   2. (1) One deaerator/feed water tank (Option Year 1 and 3 only)
      1. Perform a non-destructive test (Option Year 3 only) A certified inspector must be present during the NDT Test in order for the NDT test to be valid.
   3. (1) One heat recovery tank (Option Year 1 and 3 only)
   4. (1) One condensate tank (Option Year 1 and 3 only)
   5. (1) One bottom blow tank (Option Year 1 and 3 only)
2. Inspections to include a TYPE “A” Internal and External inspection and a TYPE “C” External inspection under steam pressure for each boiler.
3. The contractor shall witness and sign a checklist of boiler safety devises as per VA-SORCC testing procedures during the external operational inspection and shall provide a written inspection report upon completion of each inspection to Facilities Management Service. The checklist of required safety devises to be tested will be available to the contractor
4. The inspections are to be scheduled anytime throughout the term of the contract at the discretion of the Boiler Plant Lead.
5. Why an Inspector Must Be Present

1. Legal Compliance: Without an inspector’s presence and approval, the NDT cannot be considered valid for regulatory purposes.
2. Safety Verification: The inspector confirms that the test is conducted according to recognized standards (e.g., ASME, NBIC) and that any defects are properly documented.
3. Certification: The inspector’s signature or approval is required on the Certificate of Inspection or NDT report, which is necessary for the boiler to remain in service.

Place of Performance:

VA SORCC

8495 Crater Lake Hwy

White City, OR  97503

See attached Performance Work Statement (PWS) for all details regarding the specific requirements for this solictation.

Questions are due by October 23th 2026

Offers are due 10/28/2026 at 5PM  PDT.

Contracting Officer is Jeremiah Middleton, Jeremiahmiddleton2@VA.gov