Will Rogers Downs KOA Sewer Replacement

The Cherokee Nation Entertainment is soliciting bids for the Will Rogers Downs KOA Sewer Replacement project, with the solicitation number Procurement #164541, posted on April 29, 2026, and a response deadline of May 15, 2026. The work involves the replacement of sewer infrastructure and installation of a complete lift station at the Will Rogers Downs KOA in Claremore, Oklahoma, covering Phases 5, 6, and 7 of the site. Scope includes furnishing and installing gravity sewer lines, mains, laterals, manholes, junction boxes, and associated electrical and forced main systems, along with proper backfill, compaction, and restoration of disturbed gravel areas. Underground utility detection is mandatory to prevent conflicts during excavation. All work must strictly conform to KAS Gales engineering drawings, applicable OSHA safety standards for excavation, and local and state codes, with full compliance verified through on-site inspections by the Authority Having Jurisdiction. Acceptance of work occurs exclusively at the project site, and materials must meet specific ASTM, NEMA, FM, and ANSI standards for pipe, gaskets, stainless steel, cast iron, and enclosures. The contract evaluation process prioritizes bidder qualifications and compliance with requirements, followed by subcontractor experience, proposed materials, operating and maintenance costs, performance data, and guarantees. While no formal weights or scoring system is assigned, award will be based on a trade-off analysis of technical merit and price, with no explicit Lowest Price Technically Acceptable methodology. Preference is given to Indian-owned enterprises and TERO-certified businesses, with subcontracting and hiring favoring Cherokee Nation members first, then other Indian-owned entities. Bidders must submit electronic proposals via email to [email hidden] with the exact subject line “CNE164541” by the deadline; no in-person or mailed submissions are accepted. Required attachments include the Bid Schedule, subcontractor plan, phasing drawings, stamped engineering plans, aerial site imagery, and TERO certification. Special contractual requirements include naming Cherokee Nation as an additional insured with primary coverage, waiver of subrogation, A.M. Best rating of A:VII for insurers, extended reporting periods for claims-made policies, and strict confidentiality protections for Protected Information. No federal contracting vehicle like WAWF or CAGE code is required, though financial ability and business relationships with Cherokee Nation personnel must be disclosed to avoid conflicts. The period of performance is 100 calendar days