Wilson Sports Complex Field Lighting Replacement Project

The City of Marysville is soliciting bids for a design-build project to completely retrofit the outdoor sports-field lighting systems at two ballfields within Wilson Park, with the goal of improving energy efficiency, reducing long-term maintenance costs, and enhancing lighting quality for recreational use. The scope encompasses a comprehensive assessment of the existing lighting infrastructure, photometric design, structural analysis of current poles to determine reuse feasibility, and the full supply and installation of new LED fixtures, controls, wiring, and associated hardware. The contractor is also responsible for the safe removal and lawful disposal of all old fixtures and ballasts, followed by precise aiming, testing, and commissioning of the new system, as well as training City staff on operation and basic maintenance. All work must adhere to Caltrans Standard Specifications (2018), ASTM, AASHTO, NEC, UL, and other applicable industry standards, with materials and methods required to be of equal or superior quality and performance. The project must be completed by October 30, 2026, with work commencing only after receipt of a Notice to Proceed, which follows contract execution and submission of required bonds and insurance. Bids must be submitted in hard copy by 2:00 PM on August 13, 2026, to the City Clerk’s Office in Marysville, with no electronic submissions permitted. Proposals must include a signed bid proposal, bid schedule of values, bid security, non-collusion declaration, experience and qualifications statement, three verified references for prior LED sports-field lighting projects, designation of subcontractors, and proof of insurance. Mandatory pre-bid site attendance on July 30, 2026, is required, and failure to attend will result in bid rejection. The contract requires 100% performance and payment bonds issued by a California-licensed surety, primary and non-contributory insurance with specific endorsements, and the presence of a designated representative at the site at all times. Award will be made on a Lowest Price Technically Acceptable basis, meaning that bids must meet all technical requirements first, and the lowest price among qualified submissions will be selected. Retainage of 5% will be withheld on progress payments, with payment processed within 30 days of approved invoices. All materials must be preserved and stored to maintain quality, hazardous substances properly labeled per OSHA and Proposition 65, and documentation for manufacturer warranties and compliance certificates must be submitted prior to acceptance. The City retains the right to inspect work at origin