Winter Maintenance Services

The Rainbow District School Board is soliciting bids for winter maintenance services across various locations in the Sudbury, Manitoulin, and Espanola areas under solicitation number 2026-FAC05. The scope of work is divided into two primary packages: Package A for snow clearing and sanding, and Package B for snow removal and disposal. The contract is structured for a three-year term with the possibility of two one-year renewals. Services must be performed primarily outside of normal school hours, with Package B requirements necessitating completion before 7:00am and a 12-hour response time for call-outs. All equipment and operators must be fully prepared by October 15th annually. The procurement process is limited to pre-qualified suppliers, with final hard-copy bids due by 12:00pm on September 22, 2026. Awards will be granted to the lowest compliant bidder on a site-by-site basis for both packages. Pricing is based on unit costs per snowfall of four inches or more, though specific locations like the Lasalle Campus and Espanola High/A.B. Ellis P.S. are awarded via lump sum contracts. Successful contractors must provide proof of insurance naming the Board as an additional insured and a WSIB Certificate of Clearance. Strict safety protocols are enforced, specifically prohibiting the use of snow blowing equipment while students are present on school property.