Wood Grinding Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation reference number is F2X3CE8193A001 for Grinding of Wood Products on Maxwell AFB is being issued as a Request for Quote (RFQ) using Simplified Acquisition Procedures under FAR Part 13. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26 (12 Jun 2008), Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20080812 and Air Force Federal Acquisition Regulation Supplement (AFFARS) Air Force Acquisition Circular (AFAC) 2008-0605 (5 June 2008). It is the offeror's responsibility to be familiar with applicable clauses and provisions. This acquisition is 100% total set-aside for small business concerns. The North American Industrial Classification Code is 562219 with a small business size standard of $11.5M. This acquisition is for the tubgrinding of wood products on Maxwell AFB Compost Facility. CLIN0001 - To purchase tub grinding services for the safe grinding of lumber, large trees, pine straw, pallets, and similar organic materials at Maxwell AFB Compost Facility. Please see attached PWS for more details. See attached Bid Schedule and Performance Work Statement. The following clauses and provisions are incorporated either by reference or full text and are to remain in full force in any resultant purchase order; FAR 52.212-1, Instructions to Offerors, Commercial Item (Jun 2008) applies to this acquisition. Submit signed and dated proposals on company letterhead and attached Bid Schedule and Performance Work Statement. The Government will make an award to the lowest priced, responsible, contractor whose proposal conforms to the solicitation. The contractor must be registered in the Central Contractor Registration database. Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Jun 2008) and DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items (Jun 2005) with the proposal. Clauses and provisions may be accessed via the internet, http://farsite.hill.af.mil. FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998)Full Text, FAR 52.204-7, Central Contractor Registration (Apr 2008), and FAR 52.212-4 (Feb 2007), Contract Terms and Conditions-Commercial Items is incorporated into this RFQ: FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Jun 2008) is applicable. The following additional FAR clauses under paragraph (b) are applicable: 52.219-6, Notice of Total Small Business Set-Aside (Jun 2003), 52.219-28, Post Award Small Business Program Representation (Jun 2007); 52.222-3, Convict Labor (Jun 2003), 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Mar 2007), 52.222-36, Affirmative Action for Workers With Disabilities (Jun 1998), FAR 52.222-41, Service Contract Act of 1965(Nov 2007), FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989), FAR 52.222-43, Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts) (Nov 2006), 52.222-50, Combating Trafficking in Persons (Aug 2007); 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008), 52.228-5 Insurance - Work on a Government Installation (Jan 1997), 52-232-18, Availability of Funds (Apr 1984), 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003); The following DFARS clauses are included: 252.204-7004 Alt A, Central Contractor Registration (Sep 2007), 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Mar 2008), 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. AFFARS 5352.223-9001 Health and Safety on Government Installations (Jun 1997) applies. The following clauses are added in full text: AFFARS 5352.201-9101, OMBUDSMAN (AUG 2005), (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause); Maxwell 114, REQUIRED POSTERS (FEB 2003). Please utilize the following website to access and download as appropriate EEO posters, Service Contract posters, and disability posters required in accordance with 52.222-26, 52.222-41, and 52.222-36 respectively. http://www.dol.gov/osbp/sbrefa/poster/main.htm; and Maxwell 119, Maxwell 119, WAWF-ELECTRONIC SUBMISSION OF INVOICE (JAN 2007) Reference DFAR Clause 252.232-7003 "ELECTRONIC SUBMISSION OF PAYMENT REQUESTS."Invoices shall be submitted and accepted using Wide Area Workflow (WAWF) web-based system at https://wawf.eb.mil. For information on WAWF including web-based training, visit the web-site and click on "About WAWF". The web-site also contains detailed instructions for setting up your computer to achieve the best results with the system. If you have additional questions contact the WAWF-RA Customer Helpdesk at (866) 618-5988, Option 2 The following information codes will be required to submit your invoices correctly through WAWF: SELECT TYPE OF INVOICE: Contract Specialist/Administrator select only one (1) of the following: 1 Invoice and Receiving Report (Combo) (Creates two documents, an Invoice and a Receiving Report, within one data entry session (Combo). Creating both documents at the same time, rather than separately, is recommended. 0 Construction Invoice (Creates a Construction Payment Invoice from a contract for construction. Both an Inspector and a Contracting Officer must review and accept). Contract Number: Block 2 of the SF1449 Form (If this is a GSA Delivery Order award, enter the GSA NUMBER) Delivery Order: Block 4 of (Order Number) of SF1449 No Dashes - (if applicable) Pay DoDAAC: Block 16a (Payment will be made by) of SF1449 - Pay DoDAAC code is used to route documents to the Defense Finance Accounting office responsible for payment. The accounts payable mailing address can be located in Block 18a of SF1449. You can easily access payment information using the DFAS web site at http://www.dod.mil/dfas. Your contract/purchase order number or invoice will be required to inquire status of your payment. Issue by DoDAAC: Block 9 (Issued by) of SF1449. Contracting office that issued your contract - WAWF uses the code to route the document to the base. Admin DoDAAC: Block 16 (Administered by) of SF1449) Ship-To Code: Block 15 (Deliver To) of SF1449 - This is a crucial piece of information. It will be different for almost every contract issued. Ship-From Code: Not a required field for Air Force contracts. Inspected by DoDAAC: Block 15 (Deliver to) of SF1449 - If an inspection is called for in the document, then you must provide the DoDAAC/Ext this code identifies the inspector. Service Acceptor: Block 15 (Deliver to) of SF1449 - It is used to route documents to receiving service acceptor in WAWF. LPO DoDAAC/Ext: Not a required field for Air Force contracts. ADDITIONAL E-MAIL NOTIFICATIONS: The VENDOR and the DFAS Office will automatically receive a notice; after clicking SUBMIT WAWF will prompt for additional email submissions. The following E-Mail addresses MUST be input in order to prevent delays in processing: Receiver/Acceptor: charlie.goldsmith@maxwell.af.mil Contract Specialist: paul.negrido@maxwell.af.mil Contracting Officer: artis.clayton@maxwell.af.mil In addition to the requirement of this local clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests. (End of Clause) The Defense Priorities and Allocations System rating is S10. Offers may be emailed to paul.negrido@maxwell.af.mil, or faxed to 334-953-3527, ATTN: Paul Negrido, or mailed to 42d Contracting Squadron, 50 LeMay Plaza South, Bldg 804, Maxwell AFB AL 36112-6334. Please reference the solicitation reference number. Please email or fax any questions/comments to Paul Negrido (fax and email information above) or Mr. Artis R. Clayton Jr. (Phone: 334-953-3518 / Email: artis.clayton@maxwell.af.mil) . Quotes are required to be received no later than 12:00 pm CST, Thursday, 28 Aug 2008.