NOTICE IS HEREBY GIVEN that sealed bids will be received at the Village of South Glens Falls Village Hall, Attention: Village Clerk, 46 Saratoga Avenue, South Glens Falls, NY 12803 until 01:00 pm local time of October 1, 2025 and then at said office publicly opened and read aloud for work that shall include but is not limited to:
Contract No. 2FX 2025: South Glens Falls WTP Dehumidifier Bid scope shall include the furnishing and installing the following:
GENERAL
SUMMARY
The scope of work of this bid shall include all costs for labor, materials, equipment, tools, overhead & profit, insurances, and supplies required to provide a complete and functioning dehumidification unit and supporting appurtenances such as mounts, duct, vents, drains, controls, thermostats, signal and power wire and conduit, terminations, breakers, startup, and other incidental work.
SUBMITTALS
Contractor shall make an installation submittal to the Engineer that indicates the support, location, and weight of the proposed unit. The submittal shall indicate the method that will be used to support the units and their attachments to the building or space they are being installed.
Contractor shall make a controls submittal to the Engineer that indicates the method for controlling the dehumidification unit both local and remote. Type of humidistat or other controls shall be indicated and wiring diagram shall be provided with submittal.
PRODUCTS
GENERAL
All units shall be of corrosion resistant design.
DEHUMIDIFICATION UNIT
Design Criteria:
Quantity: One (1)
Basis of Design: Desert Aire LW12
Installation: Outdoor
Power: 208-240 VAC, 3phase, 60 Hz
Min. Circuit Ampacity: 73.0 Amps
Max Overcurrent Protection Device: 110 Amps
BTU: 103,000 min.
Air Supply: Indoor
Breaker: 150 Amps max.
Power Conductors: 6 Gauge Copper
Control Conductors: 14 Gauge Copper
Outdoor Conduit: 1.5” Plastic Coated Rigid Metal
Indoor Conduit: 1.5” Electrical Metal Tubing
Weight: 1,600 lbs.
Control: Humidistat
Drain: Pipe or tube
ACCESSORIES, COMPONENTS, AND CONTROLS
This specification shall apply to all accessories and components required to provide a complete and functioning unit including but not limited to:
Mounting brackets, supports, and hardware
Condensate pipe which will be piped to existing grade
Shut off controls and switches as applicable
Humidistat
EXECUTION
SHIPMENT AND STORAGE
Upon receipt, Contractor shall off-load equipment at installation site using equipment of sufficient size and design to prevent injury or damage. Immediately after off-loading, contractor shall inspect complete unit and appurtenances for shipping damage or missing parts. Any damage or discrepancy shall be noted in written claim with shipper prior to accepting delivery. Contractor shall be responsible for storage of delivered unit and all other materials in a safe and weather proof environment.
MOUNTING AND INSTALLATION
All equipment installation shall be in accordance with the manufacturer’s recommendations.
The weight of the unit equipment shall be verified before purchase and the appropriate supports will be confirmed and provided by the Contractor. The Contractor is responsible for determining and providing all necessary supports, braces, subbase, fabric, pads, connections, etc. to make the unit fully functional and operational in accordance with the manufacturer’s instructions.
The attached Drawings shows the general arrangement of the building and a suggested location for the proposed unit.
Contractor shall provide penetrations and respective flashing through walls, floors, and ceilings as necessary to route conduit, venting pipes, condensate pipes duct, and any other accessories necessary for the proper function of the HVAC units.
Contractor shall be responsible for piping and connecting the proposed units to the power source indicated in the attached Drawings.
STARTING OF EQUIPMENT
Prior to acceptance by Owner, formal start-up and testing of all equipment and control systems shall be conducted by the Contractor, in the presence of the Engineer, to determine if the installed equipment meets the purpose and intent of the specifications. Tests shall demonstrate that all equipment is electrically, mechanically, structurally, and otherwise acceptable; it is safe and in optimum working condition; and conforms to the specified operating characteristics.
WARRANTY
A written minimum three (3) year standard warranty from the date of the successful equipment start-up shall be provided by the equipment supplier to guarantee that there shall be no defects in material or workmanship in any item supplied.
CONDITIONS
GENERAL
Any questions should be directed to TJ Chagnon, Superintendent of Public Works, at
contact@example.gov
Bids should exclude sales and compensating use taxes on materials incorporated into the work. The Contractor must ensure that employees and applicants for employment are not discriminated against because of their race, creed, color, religion, sex or national origin.
No bids will be received or considered after the time stated above. One original and one copy of the bid forms must be submitted in a sealed envelope bearing the name and address of the bidder and clearly marked VILLAGE OF SOUTH GLENS FALLS – SOUTH GLENS FALLS WTP DEHUMIDIFIER CONTRACT No.2FX 2025
The Owner reserves the right to waive any informalities or irregularities in the Bids received, or to reject any or all Bids without explanation.
RECIPIENT
This Bid is submitted to:
VILLAGE OF SOUTH GLENS FALLS, 46 SARATOGA AVENUE, SOUTH GLENS FALLS, NY 12803
BASIS OF BID
LUMP SUM BID
Measurement for payment for this bid will be made on a Lump Sum basis and no Measurement for Payment shall be made.
This Lump Sum Bid Item shall include all costs for labor, materials, equipment, overhead & profit, and supplies required to complete the work for the following price:
CONTRACT TIMES
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner to provide materials as specified or indicated in this RFP Document for the price indicated in this Bid and to complete the work within 6-months of the signing of the Agreement.
Service-Disabled Veteran-Owned Set Aside: No
Due date:10/01/2025 1:00 PM
Contract term: N/A
County(ies): Saratoga
Location: 2 Beach Road South Glens Falls, NY 12803 Business entities awarded an identical or substantially similar procurement contract within the past five years: N/A
