WWTP Sluice Gate Valves

The contract MEC-2018-45 is for the procurement and delivery of sluice gate valves for the City of Port Angeles Wastewater Treatment Plant in Washington. Whitney Equipment Company, Inc., based in Woodinville, WA, was awarded the contract with a bid amount of $43,229.99, which was slightly above the government engineer’s estimate of $40,000. The sealed bidding process closed on September 12, 2018, with one addendum issued prior to bid opening. The contract involves supplying multiple sluice gate models constructed primarily of AISI304 stainless steel with EPDM seals, meeting specified dimensional and operational criteria. Delivery is required within 120 days after the purchase order is received, with FOB destination terms to the Port Angeles facility. The vendor is also required to provide a day of startup assistance after delivery. All bids were required to include full descriptive literature and comply with safety regulations according to OSHA/WISHA and applicable state and federal laws. Contract terms emphasize compliance with municipal standard clauses specific to the City of Port Angeles rather than federal FAR clauses. Key contractual requirements include vendor warranties, risk of loss provisions, safety compliance, and labeling or marking to ensure traceability by purchase contract number. The City retains sole inspection and acceptance authority upon delivery at the WWTP site. There are no federal socioeconomic certifications or unique entity identifiers included in the bid documentation. Submissions had to be physical, sealed hard copies delivered to the Public Works and Utilities Department by the deadline, with no acceptance of electronic or faxed proposals. Minority and women-owned businesses were encouraged to participate, though no certifications were submitted by the awarded vendor. Payment terms, invoicing methods, and administrative contacts are managed through the Public Works office, with Lucy Hanley serving as the primary contract specialist contact. No special contract clauses concerning security clearances, organizational conflicts, or formal options were included, reflecting a straightforward fixed-price equipment procurement.