Booth Space Rental

The purpose of this final amendment is to cancel the solicitation due to requirement changes. This second amendment is to correct the expanded location to be in Colorado within the boundaries of Belleview Avenue /Interstate 25 North /52 Co Rd 12 Mineral Road / 85 / E-470 Northeast Pkwy. Please disregard the previous attached map due to the expansion of our requirements. This amendment is to extend the proposal deadline to July 11th, 2013 by 1:00 PM MST. Due to no proposals, we are now opening up the solicitation up to large businesses. We have removed the twenty-seven 30 foot vehicle parking requirement and changed it to complimentary personal vehicle parking. The requirement for bids from multiple hotels has changed from 0.5 miles to with 10 miles of each other. The exercise room requirement has been removed. AV equipment can be provided by the unit as long as the hotel allows us to bring our own equipment without charging us any additional fees. Please see Quote Form 2 and SOW2 for the amendment information. This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6, and supplemental information included in this notice. The Colorado National Guard will be awarding a Firm-Fixed Price Contract. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-55 Effective on January 1, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. The solicitation W912LC-13-T-0091 is issued as a Request for Quote. The Colorado Army National Guard needs a quote for lodging, meals, and meeting space from July14-20, 2013. Due to mission requirements, the location of the hotel must be in Colorado within the boundaries of Hampton /Interstate 25 North /52 Co Rd 12 Mineral Road / 85 / E-470 Northwest Pkwy. Please disregard the previous attached map due to the expansion of our requirements. I have attached a copy of solicitation which includes the Statement of Work. This will be a firm fixed priced contract. The contract will be awarded to lowest priced technically acceptable. A site visit to the hotel will be required prior to award. Hotel accommodations must include lodging; meet space, meals, AV equipment, on-site self-service laundry, complimentary parking and internet for all rooms. In the interest of saving the government money, it is preferred that we can bring our own AV equipment. If third party vendors or event planners bid on event, they must be available during the entire timeframe to be physically present at the hotel to manage the contract requirements and handle any problems that may occur at no additional expense to the government or hotel. Additionally they must be willing to attend planning meetings as required at no additional expense to the government or hotel. Lodging rate must be at or below the per diem rates. We are a tax exempt organization and we are not able to pay services fees or gratuity fees. The rates quoted must be at or below the per diem rate without any addition fees. To figure out the per diem rates go to http://www.gsa.gov/portal/category/100120 for lodging rates. Since individuals are on drill status, the meals must be at or below the required drill meal allowance of $8.50 for breakfast and $10.50 for dinner. Prices quoted must be at or below the meal allowance without any sort of tax, delivery fee, service fee, or gratuity. Be sure NOT to quote the per diem rates because you will not meet the technically acceptable portion of the quote evaluation. For quoting this event, be sure to follow the Line Item Structure listed below. I have attached a Quote Submission form which has the line items listed out and the green initiatives requirements. This form must be completed in order to be considered a responsive quote. Please also be sure to submit a sample menu for the meals. Line Item #1: Check-in will be on July 14, 2013 and check-out will be on July 20, 2013. Daily lodging requirements are 40 single occupancy rooms and 80 double bed rooms. Double bed rooms may hold up to 3 individuals. We need a total of 120 rooms per day. We need 120 rooms for 6 days for a total of 720 rooms. See Statement of Work in the solicitation for additional details. Quantity: 720 Unit of issue: Each Unit Price: $ _____ (must be at or below the per diem rate) Line Item Total: $______ Line Item #2: Breakfast for 200 individuals for 6 days. Breakfast will start on July 15, 2013 and end on July 20, 2013. See Statement of Work in the solicitation for additional details. Quantity: 1,200 Unit of issue: Each Unit Price: $ _____ (must be at or below set regulatory drill breakfast allowance of $8.50 per meal) Line Item Total: $______ Line Item #3: Dinner for 200 individuals for 6 days. Dinner will start on July 14, 2013 and end on July 19, 2013. See Statement of Work in the solicitation for additional details. Quantity: 1,200 Unit of issue: Each Unit Price: $ _____(must be at or below set regulatory drill dinner allowance of $10.50 per meal) Line Item Total: $______ Line Item #4: Meeting space. The meeting space must fit approximately 50 adults. The meeting space is required for six days. The meeting space requirements starts on the evening of July 14, 2013 and ends on in the evening on July 19, 201. The room must be initially set up in a classroom style. See Statement of Work in the solicitation for additional details. Quantity:6 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ Line Item #5: AV Equipment. In the interest of saving the government money, it is preferred that we can bring our own AV equipment. If the hotel will not allow this, AV is required for the meeting space for 6 days. The meeting space requirements starts on evening of July 14, 2013 and ends on in the evening on the July 19, 2013. We require a projector, sound system, white screen, full audio, microphone and WIFI. AV equipment must be available for use during 3-5 a.m. and 6-10 p.m. See Statement of Work in the solicitation for additional details. Quantity: 6 Unit of issue: Each Unit Price: $ _____ Line Item Total: $______ Grand Total: $____________ ***All prices quoted must not contain any taxes, service fees or gratuity charges. The following FAR/DFAR clauses and provisions are applicable to this acquisition: 52.202-1 Definitions JAN 2012 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-7 Anti-Kickback Procedures OCT 2010 52.204-3 Taxpayer Identification OCT 1998 52.204-6 Data Universal Numbering System Number DEC 2012 52.204-7 Central Contractor Registration DEC 2012 52.212-1 Instructions to Offerors--Commercial Items FEB 2012 52.212-2 Evaluation - Commercial Items JAN 1999 52.212-3 Offeror Representations and Certification--Commercial Items DEC 2012 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items JAN 2013 52.216-24 Limitation Of Government Liability APR 1984 52.216-25 Contract Definitization OCT 2010 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012 52.222-21 Prohibition Of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-41 Service Contract Act Of 1965 NOV 2007 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.225-1 Buy American Act--Supplies FEB 2009 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. DEC 2012 52.232-1 Payments APR 1984 52.232-33 Payment by Electronic Funds Transfer--Central Contractor Registration OCT 2003 52.233-2 Service Of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.243-1 Changes--Fixed Price AUG 1987 52.244-6 Subcontracts for Commercial Items DEC 2010 52.247-34 F.O.B. Destination NOV 1991 52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items MAR 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 To be awarded this contract, the offeror must be registered in the SAM. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be submitted with offer. If you need any additional assistance getting registered, please send me an email and I will send you additional instructions. The Wage Determination in the solicitation covers most of the Denver Metro area. If your county is not listed in the solicitation, to ensure that you are meeting the requirements, go to https://www.wdol.gov/ , select Colorado and your County, select No and No again and hit search. That will give you the correct wage determination and will be incorporated into the contract. If you have any questions about the wage determination, please send me an email to the address listed below. All questions, quote submission form, sample menus and hotel information in response to this notice must be submitted by email to adrienne.c.rochat.ctr@mail.mil . All questions must be submitted prior to Wednesday, July 10th, 2013 by 1:00 PM MST in order to ensure a response. Quotes where all of the rooms are at the same location (hotel) will be evaluated first and will be based on lowest priced technically acceptable. If we do not receive any quotes at the same location (hotel), we will then evaluate quotes where the rooms are at two locations (hotels) and evaluate them based on lowest priced technically acceptable. Due to mission requirements, if two locations (hotel) are quoted they must be within 10 miles of the other hotel. A site visit to the hotel will be required prior to award to ensure that the hotel meets the requirements in the Statement of Work and is technically acceptable. The deadline for quotes is July 11th, 2013 by 1:00 PM MST. Point of Contact for this FBO Posting Adrienne Rochat Contract Specialist, CTR USPFO - Colorado Office: 720-847-8347 Fax : 720-847-8682 adrienne.c.rochat.ctr@mail.mil