This Sources Sought opportunity from Department Of Defense was posted on June 23, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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X-Ray Screening Machine Maintenance (RFI) Response

Closed

SP4705-26-XRayMaintenanceFederal

Submission Closed06/30/2026, 06:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Government is seeking information from qualified vendors capable of providing preventive and corrective maintenance services for X-ray screening machines used in security operations, specifically those meeting defined technical standards including multi-energy imaging, advanced image processing functions, and key operational features such as UPS support, roller beds, and multi-language interface. This is a market research initiative under RFI SP4705-26-XRayMaintenance issued by the DCSO-Richmond Division #3, and it does not constitute a solicitation or commitment to award a contract. Responses must include detailed descriptions of maintenance offerings, supported equipment models and specifications, response times, service level agreements, parts availability, and estimated annual maintenance costs for budgetary planning, with a focus on preventive-only, combined preventive and corrective, and parts replacement expenses. Interested parties must submit responses electronically by June 30, 2026 at 2:00 p.m. ET to the designated email addresses, clearly identifying the supported equipment and including all requested technical and pricing data. The Government will use the submitted information solely to assess market readiness, develop independent cost estimates, and guide future acquisition planning, with no intention to evaluate or select vendors based on these submissions. No reimbursement will be provided for preparation costs, and submissions must reference the RFI title in the subject line. The anticipated place of performance is Fort Belvoir, Virginia, and the North American Industry Classification System code is 334519 for other electrical equipment and component manufacturing.

General Info

U.S. DoD seeks vendors for X-ray machine maintenance services with specific technical and support requirements for budget planning.

Agency

Department Of Defense → Dcso-Richmond Division #3View Agency

NAICS

334519 - Other Measuring and Controlling Device ManufacturingView NAICS

Place of Performance

Fort Belvoir, VA, 22060, USA

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhaseClosed

PostedJun 23

Sources Sought

Response DeadlineJun 30

Deadline has passed

Submission Closed

06/30/2026, 06:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Dcso-Richmond Division #3

Contacts2 people available

OfficeRICHMOND, VA, 23237, USA

Organization / Agency

Department Of Defense → Dcso-Richmond Division #3

View Agency Profile

Office AddressRICHMOND, VA, 23237, USA

Contacts

Beverly J. Williams

contact@example.gov

Odemaris Dekle

contact@example.gov

Full Description

Purpose

This Request for Information (RFI) is issued for market research and budgetary planning purposes only. This is not a solicitation, request for proposal, or request for quotation. The Government is seeking information from qualified offerors capable of providing preventive and corrective maintenance services for X-ray screening machines used in security screening operations.

Background

The Government is conducting market research to identify sources capable of maintaining X-ray screening equipment with the capabilities and features described below. Information received will be used to support acquisition planning, determine market availability, and develop independent budget estimates.

Salient Characteristics

Interested parties shall identify X-ray screening equipment they support that meets or exceeds the following salient characteristics:

Standard Features

Multi-Energy Imaging (4-color)
Search Indicator
View Previous/Next Bag functionality
Image Archive capability
Configurable Image Processing Keys
Baggage Counter
Date and Time Display
UPS (Uninterruptible Power Supply)
Flat Panel Monitor
Multi-Language Support
Roller Beds for machine entry and exit

Standard Image Processing Functions

Crystal Clear image enhancement
SINERGY image processing technology
Black and White imaging
Organic/Inorganic Stripping
Inverse Video
High Penetration mode
Low Penetration mode
Pseudo Color imaging
Variable Edge Enhancement
Variable Color Stripping
Variable Gamma adjustment
Variable Density adjustment
Dynamic Continuous Zoom and Panning
Fixed Zoom capability (up to 64x)

Requested Information

Interested parties are requested to provide the following information:

Company name, address, UEI/CAGE code (if applicable), and point of contact.
Description of maintenance services offered, including:
- Preventive maintenance
- Corrective maintenance
- Emergency repair services
- Technical support availability
- Remote diagnostic capabilities, if available
Manufacturer(s) and model number(s) of X-ray screening equipment supported.
Product literature, brochures, and technical specifications for supported equipment meeting the salient characteristics identified above.
Description of maintenance response times and service level agreements.
Availability of replacement parts and estimated lead times.
Estimated pricing for budgetary purposes, including:
- Annual preventive maintenance services
- Parts coverage options
Any additional information that may assist the Government in developing its acquisition strategy.

Budgetary Information Requested

For planning purposes, respondents are requested to provide estimated annual maintenance costs for each supported X-ray screening machine model, including:

Preventive maintenance only
Preventive and corrective maintenance
Estimated costs for replacement parts and consumables
Optional extended warranty or service plans

The pricing information requested is for budgetary and market research purposes only and will not be used to evaluate proposals.

Disclaimer

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. The Government does not intend to award a contract based on responses to this notice. The Government will not reimburse any costs associated with preparing or submitting a response.

Response Instructions

Interested parties shall submit responses electronically and include “RFI – X-Ray Screening Machine Maintenance Services” in the subject line. Responses shall be submitted via email at beverly.j.williams@dla.mil and odemaris.dekle@dla.mil on June 30, 2026 @ 2:00 p.m. ET.

Responses should clearly identify the equipment supported, provide applicable technical specifications, and include estimated maintenance costs for budgetary planning purposes.

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