X -- Temporary Housing for Visiting Coalition Liaison Officers

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. **This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is BPA20071114. This solicitation is being issued as a Request for Quotation (RFQ). This notice and the incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-19. The North American Industry Classification System code (NAICS) is 531110, and the size standard is $6.5 MIL. **The Government intends to award two Blanket Purchase Agreements(BPAs) with the possibility of more depending on the response to this solicitation. This requirement is being set-aside 100% for Small Business. The item description is as follows: Contractor will provide all labor, tools and materials necessary to provide temporary housing for foreign coalition military liaison officers assigned to MacDill AFB in accordance with the SOW dated 14 November 2007. All offers shall include standard pricing IAW the JFTR, seasonal rates will NOT apply. Quotes must list the DUNS number, CAGE code, and Federal TIN. The following FAR and DFARS provisions and clauses apply: 52.212-1, Instruction to Offerors-Commercial. In accordance with 52.212-2, Evaluation-Commercial Items offers will be evaluated based on price. 52.212-3, Offeror Representation and Certification Commercial Items. The clause 52.212-4, Contract Terms and Conditions-Commercial Items apply to this solicitation. The clause FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders?Commercial Items (August 2007) (Deviation). The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The clause 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items applies to this acquisition and are incorporated as follows: 252.225-7001 Buy American Act and balance of Payments Program, 252.232-7003, Electronic Submission of Payment Request.(1) Description of agreement. The vendor shall provide services, as described in the Statement of Work, if and when requested by the contracting officer (or the authorized representative of the contracting officer) from 16 November 2007-16 October 2008 and not to exceed $5.5 million. (2) The Government is obligated only to the extent of authorized purchases actually made under the BPA. (3) IAW FAR13.303-5(b) Each individual purchase under the BPA shall not exceed Contracting Officer?s warrant authority. (4) Individuals authorized to purchase under the BPA. This requirement will be filled by a centralized BPA. The only individuals authorized to purchase under the BPA will be identified either by title of position or by name of individual, organizational component. The dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the contracting officer. (5) Delivery tickets. All services received under the agreement shall be documented to include the following minimum information: (i) Names and contact information of all visitors requiring housing. (ii) BPA number. (iii) Date of purchase. (iv) Purchase number. (v) Itemized list of services furnished. (vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information). (vii) Date of arrival/departure of guests. (6) Invoices. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets. Offerors must submit with their offers, a completed copy of FAR 52.212-3, Offeror Representations and Certifications-Commercial Items or have completed them online at https://orca.bpn.gov/. For the exact text and wording of clauses and provisions please see http://farsite.hill.af.mil. Offers are due on 16 Nov 2007 by 0900 (9:00 AM) EST. Submit offers or any questions to the attention of 2Lt Jennifer Boutin at phone 813-828-7465, fax 813-828-3667, or email at jennifer.boutin@macdill.af.mil. Offerors who fail to complete and submit the requirement above may be considered non-responsive. STATEMENT OF WORK FOR HOUSING OF COALITION VILLAGE Section 1 GENERAL 1.1. Scope of Work: The contractor shall provide furnished lodging accommodations on a rental basis for foreign coalition military liaison officers temporarily assigned to Macdill AFB. Performance standards and requirements for these services include the following responsibilities: a. Blanket Purchase Agreement (BPA): Providing single occupancy apartments or 1, or 2 bedroom family apartments when called for by the Contracting Officer or designated representative at contractor listed or discounted price. b. Requirements Type Agreement: Providing 1 or 2 bedroom apartments with no penalty for early vacancy, with a possibility of offering larger accommodations if the individual traveler takes responsibility for the difference in costs above and beyond what the government will fund. c. The example rental agreement, (attachment 1) with contractor shall be honored except where Federal Regulation(s) superseded. d. Providing safe parking facilities e. Methods of Payment: The contractor hereby accepts the Government's payment regulations. There are two types of transactions, Individual pay and Government Agency pay. (1) Individual Pay: Payment by US military individuals will be made utilizing their Government Travel Card (GTC) after a 30-day stay or at the end of the month (whichever comes first), using a Visa or MasterCard. Payments continue every 30 days until checkout. (2) Government Agency Pay: Contractor initiates request for payment through Wide Area Work Flow procedures IAW the terms of the BPA. f. In case of overbooking, personnel will be transported to (if necessary) and lodged in another corporate housing complex of equal quality at no additional cost to the individual or the government. 1.2. Quality Assurance: The government will monitor the contractor's performance under this contract using the following procedures: a. The facility is subjected to being inspected at any time by a team comprised of Contracting, Lodging, Fire Protection, and Environmental Health personnel. Other factors may be evaluated and identified to the contractor if they impact service to government personnel. b. The Quality Assurance Evaluator (QAE) shall review compliance with the contract terms on an as needed basis. All findings of incomplete or unsatisfactory performance will be recorded, verbal notice given, and confirmed in writing to the contractor in the form of a Contractor Discrepancy Report. The contractor will reply in writing within seven working days, giving the reasons for the unsatisfactory condition, the corrective action taken, and the procedures developed to prevent recurrence. Section 2 DEFINITIONS 2.1. Contracting Officer: The only person with authority to enter into, administers, or terminates contracts for the Government. 2.2. Designated Representative of the Contracting Officer: Individual(s) designated in writing authorized to place calls and approve payments. Only the Contracting Officer can issue and execute a designation. 2.3. Lodging Facility. RESERVED 2.4. Quality Assurance Evaluator (QAE). The representative of the Contracting Officer who performs technical surveillance of the contract. 2.5, Standard Lodging Facility. Facilities must contain: Single or double bedrooms complete with beds for each occupant to include pillows, two sheets, firm mattress pads or covers, blankets and spreads. Wall to wall carpeting (desired) or other floor covering. A wall switch near the entrance door for at least a lamp, incandescent table or wall mounted light. Lighting for each room, A color TV for each bedroom, closet or hanger space (minimum of 24 inches/9hangers) per bed, smoke detectors, individual thermostats, telephone, note pad with pen, bathrooms, with vanity mirror, light with grounded electrical outlet and exhaust fan/privacy outside window. Section 3 GOVERNMENT FURNISHED PROPERTY AND SERVICES Reserved Section 4 CONTRACTOR FURNISHED ITEMS 4. Contractor. shall furnish the following: 4.1. Rooms: 4.1.1. Living Space: 4.1.1.1 Each apartment is to be in accordance with local ?Class A? grade apartment complex standards. 4.1.2 Local Standards: 4.1.2.1 Rooms constructed and finished to provide good light and sound attenuation. All piping and wiring must be enclosed. 4.1.2.2 All finishes (walls and ceilings) free from damage, scars, marks, dirt and dust. Vents and surrounding finishes free of dirt and dust. 4.1.2.3 Ceiling and walls be finished in paint or wall covering 4.1.2.4 All floors in living and sleeping spaces clean, and have serviceable covering 4.1.2.5 All windows have drapes with blackout lining, shades, or blinds. If drapes only, the drapes must screen out light. 4.1.2.6 Sufficient electrical outlets provided. All electrical cords, bulbs, lights, and switches operational and free from defects. 4.1.2.7 All entrance doors to the apartments must have exterior security locks, either deadbolt or double locking locks. Each occupant provided with a room key. All doors free of holes, dents, or other physical defects. 4.1.2.8 Smoke and fire protection systems installed and meet federal, state, or local fire codes. 4.1.2.9 Bathrooms constructed to provide convenient sanitary facilities. Washbasin and shower tub areas shall have a vanity table, a large (minimum 18" x 30") lighted mirror, stopper devices, soap dishes, towel bar/hooks, ECT. Loose, missing, or badly worn /damaged wall tiles, floor tiles, fixtures or accessories are unacceptable. The fixtures controlling the flow of water must not be cracked or leaking, and operate properly to maintain a constant, adequate flow and temperatures without sudden surges or temperature changes. Bathrooms must have a working exhaust fan. The shower/tub combination will have a shower doors or curtains. 4.1.3 Furnishings and equipment: Furnishings and equipment must be clean and in good condition. 4.1.3.1 Heating, air conditioning, and ventilation: Provide living quarters with individually room controlled heating and air conditioning (in season) and proper ventilation necessary to maintain comfort for guest. 4.1.3.2 Apartment furnishings include at minimum a double bed, dresser, mirror, nightstand, and lamp. Sofas, microwave, coffee table, end tables with lamp, TV, TV stand. Kitchen /dining table with chairs. 4.1.3.4 Contractor provides all kitchenware to include pots and pans, cutlery, dishes, glassware, and implements such as can opener, spatulas, ETC 4.2. Safeguarding Valuables: RESERVED Section 5 SPECIFIC TASKS 5. Services: The contractor shall provide the following services: 5.1. Assignment of Quarters/Rooms: The Contracting Officer, or the designated representative, is responsible for designating coalition personnel to occupy the contractor's facility. 5.2. Check In/Out Service. During check in, an inventory shall be reviewed and signed by the person checking in and the contractor before accepting the apartment and before departure of coalition personnel. 5.3. Telephone. Local service telephone to include unlimited calls to Macdill AFB provided by contractor at no extra charge. 5.4. Cable TV Service. Basic cable plus expanded channel package TV service provided by contractor at no extra charge. 5.5. Dining Facilities. Reserved 5.6. Custodial/Sanitation Service. Contractor provides initial sanitation service before occupancy and after checkout. Contractor provides housekeeping service once per week, to include changing sheets, towels, dusting, vacuuming and sweeping. 5.7. Linen Service. Linen service shall be provided. Additional blankets made available upon occupant request. All linens, blankets, and towels shall be clean, freshly laundered, without any objectionable odors, and in good repair, free from tears, rips, holes, stains and extensive wear. To provide proper support, pillows will be at least six inches thick. All linen returned to contractor in the same condition as received. 5.8. Common Use Areas. The contractor ensures all hallways, corridors, grounds, and other adjacent areas under the contractor's control are clean, neat, well lighted and safe condition. 5.9. "Do Not Disturb Signs". RESERVED 5.10. Information Services: The contractor provides information on bus schedules, taxis, other local transportation, dining facilities and attractions. 5.11. Extra Service. All extra services not specified in this Statement of work, or not normally included in the apartment's rate, shall be paid by the individual(s) requesting and receiving the extra service. Section 6 APPLICABLE FORMS 6.1 Reserved. Attachment 1 EXAMPLE RENTAL AGREEMENT 300000C CORPORTAE HOUSING CREDIT CARD AUTHORIZATION FORM This form is required to guarantee your reservation and for these additional items: 1. To cover any additional charges to your apartment - (pay-per view, long distance calls, etc.) 2. To pay for any damages to your apartment or furnishings beyond normal wear and tear. 3. To pay any rent charges or add-on charges not covered by direct billing. 4. To pay for any furniture, house wares, mail keys, access cards, garage openers, cable boxes, modems and remote controls issued to you but not returned. *****PLEASE PRINT***** NAME, Last, First, MI SSAN # Credit Card Type: Card Expiration Date: Credit Card #: Home Address: I hereby authorize XLICXX to use my credit card for rent, telephone and other incidental charges incurred by me while staying with 2VOD=OCXX. I understand and consent to the use of my credit card without my signature on the transmittal for the purposes herein above. I agree that I will not allow pets, overnight guest or smoking in this apartment. Authorized Signature: Apartment Name: Move in date: Move out Date: Request for Quotes for Lodging Coalition Village, BPA20071114 Quotes due by 16 November 2007, 0900 (9:00 AM) EST. CONTRACTOR SHALL PROVIDE ALL LABOR, TOOLS AND MATERIALS NECESSARY PROVIDE lodging for foreign military liaison officers temporarily assigned to Macdill AFB IAW the accompanying SOW. ----------------------------------------------------------------- Item 0001- One-Bedroom apartment $______________per day Item 0002- Two-Bedroom apartment $______________per day Comments/ Additional Information: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ COMPANY NAME: ____________________________________________________________ EMAIL ADDRESS: ____________________________________________________________ PHONE NUMBER: _________________________ TIN #: ____________________________ DUNS #: __________________________________ CAGE CODE:______________________ ______________________________________ PRINTED NAME ______________________________________ _____________ SIGNATURE DATE Date Quote Expires: ____________ (Quote shall be valid for a minimum of 60 days) Fax to 813-828-3667 Attn: 2Lt Jennifer Boutin Phone: 813-828-7465 Email: jennifer.boutin@macdill.af.mil