Yellow Ribbon Reintegration Program (YRRP) Event Planning Services (EPS)

Request for Information

The United States Reserve Command, AFRC Contracting Directorate, Robins AFB, GA is seeking capabilities packages of potential sources, including small business (SB), small disadvantaged business (SDB), woman-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), 8(a)-certified business, service-disabled veteran-owned small business (SDVOSB), veteran-owned small business (VOSB), Historically Underutilized Business Zone small business (HUBZONE), and other than small business (OTSB) businesses that are capable of providing Event Planning Services for the Yellow Ribbon Reintegration Program as defined in the attached DRAFT Performance Work Statement (PWS).  Firms that respond shall specify that their services meet the specifications provided in the attachment and provide detailed information to show clear technical compliance.  All interested firms shall submit a response demonstrating their capability to provide these services to the Primary Point of Contact listed below.

As stipulated in Revolutionary FAR Overhaul (RFO) 15.101, responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract.  The Government does not intend to award a contract on the basis of the RFI or otherwise pay for the information requested.  Responses will be treated as information only and not as a proposal.  No solicitation (Request for Proposal) exists; therefore, do not request a copy of the solicitation.  The decision to solicit for a contract shall be solely within the Government’s discretion.  The NAICS code assigned to this acquisition is 561920 (Convention and Trade Show Organizer) with a size standard of $20M and the Product and Service Code (PSC) is R499 (Support-Professional: Other).  Firms responding should indicate their size in relation to this size standard, and indicate socio-economic status (SB, SDB, WOSB, EDWOSB, 8(a), SDVOSB, VOSB, HUBZone).  The government reserves the right to consider a small business set-aside based upon responses hereto for any subsequent action.  All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract.  No set-aside decision has been made.  Note that a key factor in determining an acquisition to be a Small Business Set Aside is that small business prime contractors must be able to comply with RFO clause 52.219-14, Limitations of Subcontracting.  This clause states that the business “will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities.”  For the purpose of this requirement, hotels are considered as a subcontractor and their size and effort must be analyzed as such in the compliance of the clause.  Please provide rationale as to how compliance with these limitations would be achieved or why they could not be achieved.  If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. 

For example, please provide an approach to an event for 750 attendees and 180 children.  This event will require a general session room, meeting rooms, 12 breakout rooms, 10 childcare rooms, Saturday and Sunday breakfast, lunch and light refreshments.  This approach should include the prime and subcontractor structure and associated business sizes as well as the proposed percentage set aside for small business.  Any information submitted by respondents to this request for information is voluntary.  Respondents will not be individually notified of the results of any government assessments.  The Government’s assessment of the capability statements received will factor into whether any forthcoming solicitation will be conducted as a full and open competition or as a set-aside for small businesses, or any particular small business program. 

CAPABILITIES PACKAGE:  All interested firms shall submit a capabilities package that explicitly demonstrates their capability to provide the required services.  The capabilities package should be brief and concise, yet clearly demonstrate an ability to meet the stated requirements.  The response must not exceed 15 pages.  Responses may be submitted electronically to the following e-mail address:  maripet.beach@us.af.mil.  All correspondence sent via e-mail shall contain a subject line that reads “RFI, Event Planning Services for the Yellow Ribbon Reintegration Program.”  If this subject line is not included, the email may not get through email filters at Robins AFB.  Filters are designed to delete emails without a subject or with a suspicious subject or attachments.  Attachments with files ending in .zip or .exe are not allowable and will be deleted.  Ensure only .pdf, .doc, .docx, .xsls or .xls documents are attached to your email.  All other attachments may be deleted.  The entire response must be contained in a single email that does not exceed 5 megabytes including attachments, if any.  RESPONSES ARE DUE NO LATER THAN 31 AUG 2026 BY 4:00 PM EST.  This is a request for information seeking capability responses, not a solicitation for proposals.  Direct all questions concerning this acquisition to Maripet Beach at maripet.beach@us.af.mil.