Z--EMERGENCY ROOF REPAIRS BUILDINGS 21, 31, 35 - PROJECT 538-12-110 CONSTRUCT SOLUTIONS INC

COMBINED SYNOPSIS/SOLICITATION DESCRIPTION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number VA-250-12-R -0008 is being issued as Request for Proposal (RFP) and the intent is to award a firm fixed price contract for services. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-26. This requirement is available as full and open competition for commercial items under the North Atlantic Industrial Classification System (NAICS) 811219; the business standard size is 500 employees. REQUIREMENTS: The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (VAMC), 10701 East Blvd, Cleveland, OH 44106, is seeking Proposal. Proposals with additional features will be considered, provided the minimum requirements of the Government have been met. Each line item must have a description and pricing information. Proposal shall contain a proposed delivery, installation, and in-service timeline. The Logistics Service is a division of the Louis Stokes Cleveland Department of Veterans Affairs Medical Center, 10701 East Blvd., Cleveland, OH 44106. There shall be no site visit for this procurement. PRICING: Offeror shall provide pricing for services as described in requirements below. The total price offered shall include all charges (e.g., to include but not limited to installation, maintenance, and training). LINE ITEMS: Cross Reference: Unique Surgical Products Manufacturer Product/Service Name Qty Unit Ship Address. Requirements: 1. COTR: Anthony Lelli 2. PERIOD OF PERFORMANCE: Date of Award to 9/30/2012, with two (2) options years: Option year one: 10/1/2012 to 9/3013; Option year two: 10/1/13 to 9/30/14. 3. Scope: This contract is entered into pursuant to FAR Part 12, Acquisition of Commercial Items. The Louis Stokes Cleveland Department of Veterans Affairs Medical Center (LSCDVAMC), is contracting to provide onsite mobile modular laboratory preventative maintenance repair and inspections, as well as, remedial repairs, instrument testing for quality assurance through the use of digital mapping technology to include digital magnification and photography and laser etching to ensure instrument operation and safety in accordance with the manufacturer's specifications for the following instrument types used in the OR at Wade Park VAMC: i. Surgical Instruments ii. Laparoscopic instruments iii. Power equipment to include power systems, hand pieces, attachments, hoses, regulators and battery packs. 4. Principle Coverage Period: a. Standard hours of coverage are Monday through Friday, 8:00 a.m. to 5:00 p.m., local hospital time, excluding Government Holidays : i. New Year's Day, Martin Luther King's Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day 5. Planned Maintenance(PM): a. Planned maintenance will be carried out to ensure the quality of instruments and replace or repair instruments as deemed necessary by the contractor. Planned maintenance generally includes but not limited to checking instrumentation for cracks, bio-burden, missing teeth and pitting. b. Laparoscopic Insulation testing will be carried out by the contractor every 30 days, as well as, testing continuity for leakage. 6. Replacement instruments: a. Contractor will provide surgical and laparoscopic instrument replacement at the time of repair. Replacement instruments must be of equal or greater value /quality. At the request of the VA, the contractor must be able to provide immediate replacements of defective instruments under a lifetime warranty of instruments replaced through the contractor. 7. Quality Assurance: a. The contractor offers a consultative approach geared specifically to process improvement, improved patient safety, and infection control. Implementations of quality assurance plans include all laparoscopic sets and surgical instruments. b. The implementation quality assurance plan will be done through the use of a computerized tracking service used to track instrument service, the type of service, items replaced, cause of malfunctions, and the most frequently used instruments sets to reduce the overall need of instrument purchases, as well as, to extend the life and safety aspects of frequently used instruments in the OR. The contractor will provide on location reporting capabilities to ensure quality control of completed work. 8. Training: a. The contractor will provide technical training to qualified employees of the VA, through the use of digital magnification and photography system photos which will be catalogued for reference at the cost of the contractor to educate users of possible defects on instrument types. b. The contractor will provide educational services to sterile processing, surgery, labor and delivery, and materials management department, at least once a year to VA qualified VA employees. c. Lecture programs will be offered by the contractor for continuing medical education credits in the areas of sterile processing and materials management. These include the following: i. The care and handling of Microsurgical instruments ii. Surgical instruments and scope processing iii. Laparoscopic instrument repair process iv. Surgical instrument repair lab v. Power equipment and flexible scope processing PROVISIONS AND CLAUSES: This combined synopsis lists one or more clauses by reference with the same force and effect as if they were given in full text (FAR 52.252-2). The provisions at FAR 52.212-1, Instructions to Offerors-Commercial Items, apply to this acquisition with the following addendum to the provisions of the standard provisions. In accordance with Federal Acquisition Regulation FAR 52.212-2 Evaluation-Commercial Items all offers will be considered for BEST VALUE. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers. (1) Technical capability. (2) Past performance: please include references of customers who have purchased a similar system. Past performance with VA or other Government agencies is preferred. Please include company name, point of contact information, purchase order or reference number, and dollar value. Those not submitting past performance references will be given a neutral rating. (3) Price: Proposal for each line item, including but not limited to the requirements listed above. Technical and past performance when combined are significantly more important than price. NOTE: The Government reserves the right to award without discussions, vendors shall submit the most favorable terms. Small businesses, especially service-disabled veteran owned small businesses and veteran owned are encouraged to contract their nearest Procurement Technical Assistance Center (PTAC) if assistance is needed in preparing their proposal. The web site address for the location of the nearest PTAC is http://www.sellingtothegovernment.nct. ELECTRONIC INVOICE SUBMISSION: The Department of Veterans Affairs (VA Financial Service Center (FSC) is the designated agency office for invoice receipt in accordance with the Prompt Payment Act (5 CFR part 1315). FSC or its designated representative may contact the vendor to provide specific instructions for electronic submission of invoices. The vendor will be responsible for any associated expenses. FSC may utilize third-party contractors to facilitate invoice processing. Prior to contact by FSC or its designated representative for electronic invoicing submissions, the vendor shall continue to submit all invoices to FSC at the following mailing address: Department of Veterans Affairs, Financial Services Center, P.O. Box 149971, Austin, TX 78714-8971. Offerors shall complete FAR 52.212-3 Offerors Representations and Certifications-Commercial Items available for online registration at http://orca.bpn.gov or include a written copy with the proposal submitted. The clause at 52.212-4 Contract Terms and Conditions-Commercial Items, applies to this acquisition, to include the following addendum to the clause: 52.204-7 (CCR registration) the successful offeror must be registered with the Central Contractor Registration (CCR) to be awarded a contract, you may register easily and quickly on-line at http://www.ccr.gov, 52.232-34 (Payment by Electronic Funds), VAAR 852.237-70 (Contractor Responsibility) and 852.2370-4 (Commercial Advertising). The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, applies to this acquisition which shall include the following clauses by reference. Clauses: 52.203-6, 52.219-4, 52.219-8, 52.219-23 alt1, 52.222-21, 52.222-26, 52.222-35, 52.22236, 52.222-37, 52.225-3 Alternate I. The preceding Federal Acquisition Regulations (FAR) clauses and provisions may be accessed on the Internet at http://www.arnet.gov/far. The preceding Veterans Administration (VAAR) clauses and provisions may be accessed on the Internet at http://www.va.gov/oa&mmlvarr/. All questions must be submitted to Harvey J. McGowan, Contract Specialist by e-mail only: contact@example.gov. All responses to questions that may affect offers will be incorporated into a written amendment to the solicitation. Proposals and accompanying information are due no later than 12 p.m. EST Friday, October 28, 2011. Technical questions and Proposals must be sent by email to contact@example.gov.