Z1DA--36C26127Q0015 | VASNHCS Maintenance Flooring Repairs and Installation | Services Base plus 4 | 10/01/2026 – 9/30/2031
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Department of Veterans Affairs is seeking information from contractors capable of providing maintenance flooring services, including repairs and installations of Luxury Vinyl Tile, Carpet Tile, and Rubber Base, across five locations in Nevada and one in California, with primary focus on the Ioannis A. Lougaris VA Medical Center in Reno, NV, and fourteen additional off-campus sites. This is a sources sought announcement, not a solicitation, meaning no contract will be awarded based on responses, and all submissions are voluntary and at no cost to the respondent. The NAICS code is 238330 with a $19 million small business size standard, and responses must include company socioeconomic status, UEI and SAM registration details, point of contact, and a detailed capabilities statement demonstrating experience in commercial and hospital flooring environments with specific emphasis on subfloor preparation and installation. Contractors must have a physical location within 50 miles of the Reno VA center, be able to respond to emergencies within 24 to 48 hours, and perform non-emergency work within two weeks of notification. All labor must be performed by the contractor’s own U.S. citizens or properly permitted employees; no temporary labor is permitted. Subcontracting limitations require at least 50% of personnel costs to be incurred by the prime contractor’s own employees. Respondents must provide hourly labor rates for regular, time and a half, and overtime work, along with material specifications and costs for LVT, carpet tile, and both 4-inch and 6-inch rubber base per unit, as defined by the VA Technical Information Library. Proof of similar government or commercial projects, GSA contract number if applicable, and clarity on which services will be performed in-house versus subcontracted must be included. Responses must be submitted to Nicole.Renfrew@va.gov by August 13, 2026, with RFI number 36C26127Q0015 referenced. All contractors must have current SAM registration, and SDVOSB or VOSB firms must be certified in the SBA database at the time of submission.
General Info
Agency
NAICS
Place of Performance
Reno, NV, Gardnerville, NV, Fallon, NV, Winnemucca, NV, and Susanville, CA., CA, USASet-Aside
Documents
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Timeline
Response Deadline
Organization & Contact Information
Full Description
Brief Description of Services See attached Work Statement. Capability Statement All interested contractors must respond by email to Nicole.Renfrew@va.gov before 3:00 PM PST on August 13, 2026. Please provide all of the following when responding:
What is your company s Socioeconomic Status? For example: small business, large business, SDVOSB (Service-Disabled Veteran Owned Small Business), VOSB (Veteran Owned Small Business), etc. If SDVOSB or VOSB, are you registered with the Small Business Administration? https://search.certifications.sba.gov/
Company s legal name and UEI (Unique Entity ID) number on https://sam.gov/ .
Primary point of contact, including phone number and email address.
Capabilities Statement: Describe specific experience and qualifications providing Maintenance Flooring Services for Repairs and Installation as described in the attached description of services Statement of Work.
Must provide specifics on experience performing repairs and installation with Luxury Vinyl Tile, Carpet Tile and Rubber Base, including prep and repair to subfloor.
Must specify experience performing in commercial/hospital environment.
Specify years of installation team experience on this type of work and any certifications held.
Please specify if contractor meets each of the following requirements:
The Contractor must provide proof of physical location within 50 miles of main campus, Ioannis A. Lougaris VA Medical Center, located at 975 Kirman Avenue, Reno, NV 89502.
The Contractor shall be available to perform within 24 - 48 hours for emergencies at main campus Ioannis A. Lougaris VA Medical Center, located at 975 Kirman Avenue, Reno, NV 89502, and fourteen or more additional off campus VASNHCS sites in Reno, NV, Gardnerville, NV, Fallon, NV, Winnemucca, NV, and Susanville, CA, ranging potentially as far away as approximately 166 miles from the Ioannis A. Lougaris VA Medical Center.
The Contractor shall be available to perform within an immediate two week period of notification for non-emergencies at main campus Ioannis A. Lougaris VA Medical Center, located at 975 Kirman Avenue, Reno, NV 89502, and fourteen or more additional off campus VASNHCS sites in Reno, NV, Gardnerville, NV, Fallon, NV, Winnemucca, NV, and Susanville, CA, ranging potentially as far away as approximately 166 miles from the Ioannis A. Lougaris VA Medical Center.
Contractor must be a commercial/hospital flooring contractor.
Contractor must have their own hired employees. No temporary laborers may be utilized.
Contractor staff shall be US citizens or have appropriate work permits.
Contractor shall provide the necessary labor to perform required repairs and installation. Please provide the following rates:
Hourly labor
Hourly Time and a half labor
Hourly Overtime labor
Contractor shall provide the necessary materials to perform required repairs and installation. Please provide the following compliant materials specifications and costs per requirements at the VA Technical Information Library available at https://vatilms.va.gov/vatilms/landing-page .
LVT material: specifications and cost per square foot
Carpet tile material: specifications and cost per square yard
Rubber Base, 4 thick: specifications and cost per linear foot
Rubber Base, 6 thick: specifications and cost per linear foot
List other Projects (Government and Commercial) that are similar in scope and size.
As this is a service acquisition, the Small Business Administration and the Federal Acquisition Regulation have a Limitations on Subcontracting requirement. For all small businesses, to include SDVOSB and VOSB, At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. See FAR 52.219-14 and FAR 52.219-27 available in full text at https://www.acquisition.gov/far/part-52
Of the service actions listed above, which one(s) will your company perform as the prime contractor using its own personnel without subcontracting?
With respect to the service actions listed above, which action(s) do you intend on subcontracting or using other than your company s own personnel?
Of those services that will be performed, approximately what percentage will be paid to the subcontractor(s)?
GSA Contract Number, if applicable.
Failure to provide the information requested above will be considered non-responsive and will not be considered a viable source.
Please note: Request for Information (RFI) number 36C26127Q0015 has been assigned and should be referenced on all correspondence regarding this announcement. The Government will use this information when determining its business type decision. This synopsis is not to be construed as a commitment by the Government, and no contract will be awarded as a direct result of this Sources Sought announcement. Contractors must have a current registration in the System for Award Management (SAM) at https://sam.gov/ SDVOSB and VOSB firms should be registered and certified at the time of quote submission at https://search.certifications.sba.gov/
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