Z1JZ--612A4-22-001 | Replace Elevators Throughout VANCHCS (B19, B21 and B201)

The U.S. Department of Veterans Affairs, through its Network Contracting Office 21, has issued a Firm-Fixed-Price solicitation to replace five fully functional elevator systems across three buildings—B19, B21, and B201—at the Veteran Affairs Northern California Health Care System campuses in Martinez and Mare Island, California. This procurement is strictly set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with the NAICS code 238290 and an estimated value between $2 million and $5 million. The project requires comprehensive elevator replacement work, including demolition, installation, testing, and commissioning, as detailed in an extensive drawing package and technical specifications referencing ASME A17.1, AWS D1.1, and ASTM standards. The solicitation process followed a multi-phase approach involving a Sources Sought Notice, three amendments extending the offer receipt deadline to February 13, 2026, and final clarifications on contractual roles, safety protocols, infection control requirements under the VHA ICRA template, asbestos handling, and work hours. Offerors must submit proposals electronically in three volumes—Technical (max 10 pages), Price (max 5 pages), and Administrative—with all documents in searchable PDF format, each capped at 5 MB, to the Contracting Officer’s designated email. Award will be based on a best-value trade-off methodology, where non-price factors—Specialized Experience, Technical Approach, Key Personnel, and Past Performance—are of equal and superior importance to price, ensuring selection of the most advantageous offer rather than the lowest-cost bid. Key personnel must include a Project Manager, Superintendent, and Safety Officer, each with five years of relevant experience, and certification for the Safety Officer such as OSHA 30-hour training; the Superintendent cannot serve as QA/QC Officer. Compliance with stringent safety and infection control protocols is mandatory, including adherence to VA’s Infection Control Risk Assessment requirements and the modified FAR clause 52.240-90 for safety violation notifications. Materials must meet specific preservation and labeling standards, stored within a 7–30°C temperature range, and identified per federal specifications and ASME A13.1 for piping. Bidders must hold a valid UEI and CAGE code and be certified in SAM as an SDVOSB, with fraudulently claimed status subject to prosecution. Performance is expected to begin within days of the Notice to Proceed and conclude within approximately 36