Administrative Assistant

The Administrative Assistant at the Town of Westhampton plays a critical support role in the agency’s procurement operations, facilitating the execution of contracts aligned with the town’s mission of sustainable infrastructure development. While not a contracting officer, they provide essential administrative coordination for solicitation processes, contract documentation, vendor communications, and compliance tracking. Their work ensures seamless alignment between technical requirements and procurement workflows, particularly for projects involving renewable energy and public works. They routinely handle acquisitions related to solar power generation, electrical installation, and road transportation support services, acting as a key liaison between engineering teams, finance departments, and external vendors. Contractor relationships are primarily managed through open competition, with the Administrative Assistant coordinating engagements with electrical contractors, solar system integrators, and road infrastructure support firms. While no single vendor dominates the award landscape, they maintain consistent interactions with local and regional firms possessing expertise in photovoltaic system installation, low-voltage wiring, and transportation maintenance equipment. Their role emphasizes procedural accuracy and timely documentation, fostering transparent and efficient vendor interactions within a non-set-aside framework. The agency maintains a 100% non-set-aside contracting preference, reflecting a focus on technical merit and competitive pricing over socioeconomic set-asides. The Administrative Assistant supports this approach by ensuring all procurements adhere to state and federal open competition standards, without preferential treatment for 8(a), HUBZone, or SDVOSB programs. Their contracting patterns prioritize capability and compliance over socioeconomic classifications. The primary procurement focus lies in NAICS 221114 (Solar Electric Power Generation), 238210 (Electrical Contractors), and 488490 (Other Support Activities for Road Transportation). They facilitate the acquisition of solar photovoltaic systems, commercial-grade electrical wiring installations, and specialized road maintenance support services, demonstrating deep familiarity with technical specifications for municipal-scale renewable energy and infrastructure modernization projects.