Agency Clerk

Agency Clerk serves as a key administrative support professional within the Florida Department of Management Services (DMS), facilitating the execution of the agency’s central procurement mission. In this role, they provide critical operational support for the procurement lifecycle, including documentation management, contract file maintenance, and compliance coordination for office administrative services acquisitions. While not a contracting officer, they ensure seamless alignment with state procurement regulations and assist in the processing of solicitations, vendor communications, and contract administration tasks. Their work directly enables DMS to deliver efficient, transparent, and compliant administrative services across Florida’s state agencies. Contractor relationships are primarily managed through standardized state procurement vehicles and statewide contracts, with the Clerk supporting engagements with a broad range of vendors offering general office support services. They work closely with vendors holding active state contracts under the DMS procurement system, ensuring adherence to terms, deliverables, and reporting requirements. Vendor interactions are typically transactional and process-driven, centered on maintaining compliance and operational continuity rather than strategic partnership development. The Clerk’s procurement activities reflect a strict adherence to open competition, with 100% of acquisitions conducted under non-set-aside procedures. There is no formal preference for 8(a), HUBZone, SDVOSB, or other socioeconomic categories, consistent with DMS’s mandate to prioritize cost-effectiveness and broad market access for core administrative services. Small business participation is not systematically targeted but may occur incidentally through statewide contract holders. The Clerk’s primary focus is on NAICS 561110 — Office Administrative Services — encompassing clerical support, records management, data entry, document processing, and other back-office functions essential to state agency operations. Their work supports the procurement of standardized administrative solutions, including software tools for workflow automation, printing and copying services, and outsourced administrative staffing. Technical expertise lies in understanding procurement compliance frameworks, contract language, and the operational needs of state-level administrative infrastructure.