How D2 Government Solutions Tripled Growth Without Adding Staff

• 75% faster opportunity discovery
• 80% reduction in draft development time
• 50% reduction in content search time
• 3× more proposals with the same team size

"CLEATUS transformed our entire operation. We tripled our output with the same team and eliminated days of manual work. Their customer service is unmatched — immediate responses, custom videos, and proactive support that feels like an extension of our own staff. CLEATUS isn't just a tool; it's a strategic partner in our growth."

– John Garnish, Business Development Lead, D2 Government Solutions

About D2 Government Solutions

D2 Government Solutions

D2 Government Solutions is an SBA Certified Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in New Bern, North Carolina. Founded in 2010, the company has grown to over 300 employees delivering aviation, administrative, logistics, and facilities support to federal, state, and local agencies nationwide.

D2's federal track record speaks for itself — from a $26 million FRCE transportation support services contract with Naval Air Systems Command to military skills enhancement services at Fort Cavazos, the company has built over a decade of proven performance across the Department of Defense. Their portfolio spans base operations, aircraft maintenance, logistical support, military training, and administrative services for agencies including the U.S. Air Force, Navy, and Army.

Leading their business development efforts is John Garnish, a retired U.S. Air Force firefighter turned proposal strategist who understands what it takes to win in competitive government markets.

As D2 grew, their manual capture and proposal process became the bottleneck preventing further scale.

Challenge

Manual Processes That Couldn't Scale

Before CLEATUS, D2's entire workflow ran on manual labor:

8 hours daily dedicated solely to searching for opportunities across federal, state, and local portals. The team was spending the majority of each workday just trying to find relevant contracts.

Days spent reading and parsing large solicitation documents. Once opportunities were found, understanding the full scope, requirements, and evaluation criteria required exhaustive manual review of lengthy documents.

Hours wasted searching for past performance, resumes, and reusable content. Every new proposal required hunting through files and folders for relevant company information, past performance narratives, and team resumes.

Frequent mistakes from fatigue and human error. The volume of manual work led to missed requirements, inconsistencies, and errors that put proposals at risk.

Limited capacity — skilled staff spent more time searching than strategizing. Despite having talented team members, their time was consumed by administrative tasks rather than developing winning strategies.

Despite winning proposals, the process wasn't scalable. The team was exhausted, opportunities were missed, and growth stalled.

Solution

AI-Powered Capture & Proposal Operations

D2 implemented CLEATUS AI to eliminate manual bottlenecks across their entire capture-to-proposal workflow:

AI-Powered Opportunity Matching reduced search time by 75%, automatically surfacing best-fit opportunities based on D2's capabilities and past performance. Instead of spending 8 hours a day manually searching portals, the team received curated, high-fit opportunities delivered directly to their pipeline.

Instant Solicitation Breakdown replaced days of manual parsing with minutes of AI analysis, extracting scope, deliverables, evaluation criteria, and key clauses automatically. The team could now make faster, more confident go/no-go decisions on every opportunity.

Accelerated Proposal Development cut draft time by 80% with AI-generated, compliance-aligned scaffolds that gave writers a complete starting point instead of a blank page. Every draft was structured around the solicitation's evaluation criteria from the start.

Centralized Document Hub reduced content search time by 50%, making capability statements, resumes, and past performance instantly accessible and reusable. No more hunting through folders for the right version of a document.

Automated Workflow eliminated coordination delays by automatically notifying the right team members when sections were ready for review. The entire proposal process moved faster with less manual coordination.

"CLEATUS fundamentally changed the way we capture, analyze, and build proposals. We tripled our output without adding staff, and the platform finally moves at the speed our workflow demands. CLEATUS has become an essential part of our proposal development engine."

– John Garnish, Business Development Lead, D2 Government Solutions

Results

3× Output, Zero New Hires

CLEATUS AI transformed D2 Government Solutions' capture and proposal operations, delivering measurable gains across every stage of their workflow:

• 75% faster opportunity discovery: AI matching eliminated manual portal searches across federal, state, and local sources
• 75-80% reduction in draft development time: AI-generated, compliance-aligned scaffolds replaced blank-page starts
• 50% reduction in content search time: Centralized Document Hub made past performance and resumes instantly accessible
• 3× increase in proposal output with same team size: The team now pursues three times more opportunities without adding headcount
• Days saved per proposal, not hours: End-to-end automation reclaimed entire workdays previously lost to manual work
• Reduced errors and missed requirements: AI-driven compliance checks ensured every submission met solicitation criteria

By automating the most time-intensive tasks, D2 reclaimed entire workdays previously lost to manual work. The team now moves faster, responds to more opportunities, and maintains higher compliance across every submission.

"We went from grinding through proposals to operating at a completely different level. CLEATUS tripled our output, eliminated days of manual work, and gave us a system that finally keeps up with our pace. Their support team is unmatched — fast, knowledgeable, and genuinely invested in our success."

– John Garnish, Business Development Lead, D2 Government Solutions

Why It Worked for D2 Government Solutions

• Targeted Pipeline: AI matching eliminated portal searches and focused D2 on winnable opportunities, replacing 8 hours of daily manual searching with curated, high-fit matches

• Rapid Analysis: Instant solicitation breakdowns enabled faster go/no-go decisions, turning days of document review into minutes of structured analysis

• Reusable Content: Document Hub transformed past performance into modular building blocks, cutting content search time in half and ensuring consistency across proposals

• Compliance Confidence: AI-generated drafts aligned to evaluation criteria with real-time gap identification, reducing the risk of missed requirements and non-compliance

• Scalable Operations: Automated workflows enabled 3× output without hiring, proving that the right technology can multiply team capacity without multiplying headcount

Moving forward, D2 Government Solutions plans to continue scaling their proposal operations while maintaining the quality and compliance standards that CLEATUS has helped them establish.

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