How MST Maritime Quadrupled Proposal Output with CLEATUS AI
• 75% reduction in opportunity discovery time
• 3x faster proposal development
• 4x more proposals per month (from 3 to 10+)
• 4x faster solicitation comprehension
– Miguel Morgan, CEO, MST Maritime Management
About MST Maritime Management
MST Maritime Management LLC specializes in supplying maritime goods and services to federal buyers across the United States. With years of experience serving government agencies, the company has built a reputation for reliable delivery and quality service in the maritime sector.
MST's core capabilities include maritime equipment supply, logistics coordination, and specialized services for federal facilities and operations. Their expertise spans everything from routine maritime supplies to complex procurement requirements for government installations. With a focus on federal contracting, MST needed a way to efficiently identify and respond to more opportunities without expanding their lean operational team.
Challenge
MST Maritime Needed to Scale Federal Pursuits Without Adding Headcount
When MST wanted to grow their government contracting business, they faced significant operational bottlenecks that limited their ability to compete for more opportunities. Miguel Morgan, CEO of MST Maritime Management, knew that improving their pursuit process would be critical to scaling the business.
The team identified several key areas where inefficiencies were constraining their growth:
Manual opportunity hunting consumed most of their week: MST's team spent countless hours manually searching across multiple portals like SAM.gov, trying to identify relevant opportunities among thousands of listings. This time-intensive process left little bandwidth for actual proposal development.
Hundreds of pages to analyze per opportunity: Once they found potentially relevant solicitations, the team had to read through extensive RFP documents to extract key dates, compliance requirements, and technical specifications. This manual analysis process was slow and prone to missing critical details.
Proposal output bottlenecks: With limited time remaining after opportunity discovery and analysis, MST could only realistically pursue 3 proposals per month. The team knew they were missing out on good opportunities simply because they couldn't move fast enough.
– Miguel Morgan, CEO, MST Maritime Management
MST recognized that to stay competitive and capitalize on federal contracting opportunities, they needed a more efficient approach that would allow them to scale operations without hiring additional full-time staff.
Solution
CLEATUS AI-Powered Platform Streamlines Maritime Federal Contracting
MST Maritime implemented CLEATUS AI to automate the most time-consuming aspects of their federal contracting process. The platform's integrated approach addresses each stage of their workflow, from opportunity discovery through proposal submission.
Opportunity Discovery Made Effortless CLEATUS AI-powered opportunity matching delivers a daily feed of best-fit opportunities directly to MST's pipeline. Instead of manually searching SAM.gov and other portals, the team receives pre-qualified opportunities that align with their capabilities and past performance. This targeted approach eliminates wasted time on irrelevant pursuits.
Solicitation Analysis in Minutes Contract Breakdown automatically structures any solicitation into the standard FAR format (Sections A-M), organizing everything from scope of work and pricing to evaluation criteria and contract clauses. MST can now make faster go/no-go calls and allocate resources more effectively.
Proposal Development Acceleration The AI Proposal Writer generates complete, structured proposals tailored to each solicitation's requirements, giving MST a compliant starting point that dramatically reduces the time from blank page to first draft. The Document Hub stores and organizes capability statements, past performance records, and resumes into reusable content blocks, making it easy to pull relevant information into each new proposal.
Intelligent Proposal Assistant Beyond simple Q&A, CLEATUS evaluates drafts, generates compliant content from MST's stored documents and company profile, and flags missing sections or clause references in real time. This keeps proposals aligned with evaluation criteria and reduces the risk of non-compliance.
– Miguel Morgan, CEO, MST Maritime Management
Results
CLEATUS AI transformed MST Maritime's federal contracting operations and delivered measurable gains: 75% faster opportunity discovery, 3× faster proposal development, and a 4× increase in monthly output, from 3 to 10+ proposals, without adding headcount. Automated capture, compliance checks and structured scaffolds helped maintain quality at higher volume.
• 75% reduction in opportunity discovery time: Daily AI matching eliminated manual portal searches
• 3x faster proposal development: Structured scaffolds and automated compliance accelerated drafting
• 4x increase in monthly proposal output: From 3 to 10+ proposals per month
• 4x faster solicitation comprehension: Key requirement extraction reduced analysis time significantly
• Scaled output without new hires: Achieved growth without expanding team
Missed-requirement risk decreased as compliance checks ensured required sections, forms, and clause references were included before submission.
The efficiency gains have positioned MST to compete for opportunities they previously couldn't pursue due to time constraints. The company now evaluates more opportunities, responds faster, and maintains consistent proposal quality at higher volume.
– Miguel Morgan, CEO, MST Maritime Management
Why It Worked for MST Maritime
• Targeted Pipeline: AI-powered matching eliminated manual portal sifting and low-fit pursuits, focusing MST on winnable opportunities
• Faster Decision-Making: Contract Breakdown automatically organizes solicitations into the standard FAR format (Sections A-M), reducing comprehension time by 4x and enabling quicker go/no-go decisions
• Intelligent Proposal Assistance: CLEATUS creates compliant content from company documents, evaluates drafts, and identifies gaps; Document Hub centralizes reusable past performance and capability content
• Quality Through Automation: AI-generated proposal scaffolds and real-time compliance feedback ensure every submission meets federal requirements, and pre-submission checklists auto-validated, reducing disqualification risk while cutting development time from days to hours
• Scalable Operations: By automating opportunity discovery, solicitation analysis, and proposal drafting, MST achieved 4x growth in monthly output without adding headcount or sacrificing quality
Moving forward, MST plans to maintain their increased proposal output while focusing on win rate optimization and strategic relationship building with key federal agencies in the maritime sector.
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