How LIS Solutions Cut SLED Capture Time by 75% with CLEATUS AI
• 75% reduction in opportunity discovery time
• 4x faster solicitation comprehension
• Higher volume of RFP and RFQ responses with stronger compliance
• Single workspace for content, tracking, and submission
– Matthew Burruano, VP of Capture, LIS Solutions
About LIS Solutions
LIS Solutions is a trusted provider of language services, cyber analytical support, intelligence analysis, and IT solutions serving federal, state, local, and commercial customers. With deep expertise across multiple domains, LIS has built a reputation for delivering high-quality analytical and technical services to government agencies at all levels.
As LIS expanded its focus into the State and Local government market (SLED), the capture team needed to scale their ability to identify, evaluate, and respond to opportunities across dozens of different procurement portals and agencies. The team recognized that their existing processes, which relied heavily on manual searching and spreadsheet tracking, would not support the growth they envisioned in the SLED sector.
Challenge
Scaling SLED Capture Across Fragmented Systems and Processes
As LIS Solutions expanded into State and Local government contracting, their capture group faced operational challenges that hindered their ability to efficiently pursue opportunities. Matthew Burruano, VP of Capture at LIS Solutions, knew the team needed a more systematic approach to compete effectively in the SLED market.
The team identified several critical bottlenecks in their capture workflow:
Opportunity search spread across multiple portals: Unlike federal contracting with its centralized SAM.gov, SLED opportunities are scattered across state procurement sites, municipal portals, and county systems. LIS's team spent hours each week manually searching these disparate platforms, trying to identify relevant RFPs and RFQs among thousands of listings that didn't match their capabilities.
Time-consuming RFP analysis: After locating potential opportunities, the team had to read through lengthy solicitation documents to extract critical information—key dates, evaluation criteria, compliance requirements, and technical specifications. This manual review process was slow and created risk of missing important requirements buried in hundreds of pages of documentation.
Tracking and collaboration in spreadsheets: The team managed opportunity tracking, reviewer assignments, task lists, and status updates in manual spreadsheets and scattered notes. This fragmented approach made it difficult to maintain visibility across the pipeline and coordinate effectively as a team.
Ad hoc use of AI tools: Team members used general-purpose chat tools to help with specific tasks, but these one-off interactions created no shared memory or reusable knowledge base for the capture team to build on over time.
– Matthew Burruano, VP of Capture, LIS Solutions
LIS recognized that to successfully scale their State and Local business, they needed an integrated platform that could streamline opportunity discovery, standardize solicitation analysis, and centralize content management—all while maintaining compliance and quality standards.
Solution
CLEATUS AI Unifies SLED Capture in a Single Intelligent Workspace
LIS Solutions implemented CLEATUS AI to consolidate their entire SLED capture workflow into one integrated platform. From opportunity discovery through final submission, the team now works in a unified workspace designed specifically for government contracting.
Intelligent Opportunity Matching Instead of manually searching multiple SLED portals, LIS receives a daily feed of opportunities automatically matched to their specific capabilities and past performance. The AI-powered matching goes beyond simple keyword searches to understand the fit between each opportunity and LIS's strengths, dramatically reducing time spent on irrelevant pursuits and ensuring the team focuses on winnable opportunities.
Structured Solicitation Analysis Contract Breakdown automatically organizes any SLED solicitation into a clear, structured view showing scope, pricing requirements, deliverables, evaluation criteria, and key clauses. This standardized format enables LIS's capture team to quickly extract critical information, make faster go/no-go decisions, and identify compliance requirements without reading hundreds of pages line by line.
Centralized Content Library The Document Hub consolidates all of LIS's capability statements, past performance records, resumes, and company materials into a searchable, reusable library. Team members can quickly find and incorporate relevant content into new proposals, eliminating redundant work and ensuring consistency across submissions.
Intelligent Proposal Development The AI Proposal Assistant goes beyond basic Q&A to actively support the proposal development process. It reviews drafts against evaluation criteria, suggests compliant content drawn from LIS's document library and company profile, and flags missing sections or clause references before submission. This real-time guidance helps maintain compliance while accelerating the writing process.
– LIS Solutions capture team
Results
CLEATUS AI transformed LIS Solutions' SLED capture operations, enabling the team to pursue more opportunities with greater confidence and efficiency. The integrated platform delivered measurable improvements across every stage of their workflow.
• 75% reduction in opportunity discovery time: Daily AI-powered matching eliminated hours of manual portal searching across fragmented SLED systems
• 4x faster solicitation comprehension: Structured solicitation views enabled rapid extraction of scope, pricing, deliverables, and evaluation criteria
• Increased qualified submissions: LIS submitted significantly more RFPs and RFQs with content carefully mapped to evaluation criteria
• Enhanced compliance confidence: Pre-submission checks caught missing required sections, forms, and clause references before submission
• Unified workflow: Single workspace replaced fragmented process across multiple portals, documents, and tools
The centralized content library eliminated redundant work across proposals, while the structured solicitation format ensured reviewers could quickly identify requirements and potential issues. The team's compliance risk decreased substantially as automated checks caught gaps before submission.
By consolidating their entire capture workflow into CLEATUS, LIS achieved their goal of scaling SLED operations without the inefficiencies that previously constrained their growth. The platform's SLED-specific capabilities proved essential for navigating the fragmented state and local procurement landscape.
– Matthew Burruano, VP of Capture, LIS Solutions
Why It Worked for LIS Solutions
• Efficient Opportunity Discovery: AI-powered matching delivered a 75% reduction in opportunity discovery time by eliminating manual portal searching and focusing LIS on winnable SLED opportunities aligned with their capabilities
• Rapid Solicitation Analysis: Structured solicitation views enabled 4x faster comprehension of RFPs and RFQs, allowing quicker extraction of scope, pricing, deliverables, and evaluation criteria for better go/no-go decisions
• Unified Workspace: Single platform replaced the scattered process across multiple portals, spreadsheets, and document folders, giving the capture team complete visibility and coordination
• Reusable Content Library: Document Hub transformed past performance, capability statements, and resumes into searchable, reusable blocks, eliminating redundant work across proposals
• Compliance Safeguards: Pre-submission checks and real-time gap identification reduced the risk of missing required clauses, sections, or forms specific to state and local requirements
Moving forward, LIS Solutions plans to continue scaling State and Local submissions, implement win/loss analysis tracking within CLEATUS, and develop agency-specific playbooks for their priority SLED domains.
Related Resources
Ready to move from hunting to submitting in one place?
Scale your SLED capture with intelligent opportunity matching, structured solicitation analysis, and compliant proposal development—all in a unified workspace.