Question 1

How does the AI proposal writer actually work?

Accepted Answer

The AI agent starts by reading the full solicitation and creating planning files: requirements extraction, compliance matrix, evaluation factor mapping, win strategy, and gap analysis. Then it writes structured proposal volumes — with sections organized around evaluation factors and subfactors — using those planning files as its guide. Every section traces back to specific requirements. If you follow Shipley or another capture methodology, you can provide your own instructions and the agent will adapt to your process.

Question 2

How does CLEATUS prevent AI hallucination in proposals?

Accepted Answer

Planning before writing. The agent reads every page of the solicitation — Sections A through M — and extracts every requirement, evaluation criterion, and compliance clause into structured planning files before drafting anything. The compliance matrix becomes the checklist for the entire proposal. For past performance, the agent searches your actual award history and cites real contracts with agencies, amounts, and dates — it never fabricates experience. Every claim in the proposal is grounded in solicitation language or your documented company data.

Question 3

How does CLEATUS tailor proposals to my business?

Accepted Answer

The agent uses your company profile — capabilities, certifications, NAICS codes, and differentiators — along with past performance awards fetched from your UEI code and all files in your Document Hub (past proposals, capability statements, resumes, SOPs). It searches your award history using AI to find the most relevant contracts for each requirement area, then weaves your real experience into the proposal. The result reads like your capture team wrote it.

Question 4

What types of opportunities does the AI proposal writer support?

Accepted Answer

RFPs and solicitations (full multi-volume proposals with compliance matrices), presolicitations (capability demonstrations), sources sought (interest and qualification responses), RFQs, RFIs, and combined notices. The agent detects the opportunity type and adjusts its approach — a complex RFP gets structured planning files and multi-volume output, while a sources sought notice gets a focused capability response.

Question 5

Can I direct the AI to edit specific sections?

Accepted Answer

Yes — this is how most proposal work happens after the initial draft. You give the agent natural language instructions: rewrite a section to better address an evaluation factor, strengthen win themes, add past performance references, tighten the executive summary, or review the full proposal against the compliance matrix. Changes appear inline with additions and deletions highlighted, so you can accept or undo each edit individually. You can reference specific solicitation documents or proposal sections in your instructions for precise revisions.

Question 6

How does the agent handle word counts and page limits?

Accepted Answer

The agent reads Section L submission instructions and factors word counts, page limits, and formatting constraints into the proposal outline during the planning phase. When writing volumes, it respects those limits and structures content accordingly. If limits are tight, it prioritizes the highest-weighted evaluation factors.

Question 7

What is the compliance matrix and how is it used?

Accepted Answer

The compliance matrix maps every requirement from the solicitation to the specific proposal section that addresses it — requirement, source reference, proposal section, and status. CLEATUS generates it during the planning phase before writing begins, then uses it as a checklist throughout the proposal. Every section is written to address its mapped requirements. You can review it yourself to verify full coverage before submission.

Question 8

Can CLEATUS fill out PDF forms like reps and certs?

Accepted Answer

Yes. Upload any PDF form into your proposal workspace and ask the agent to fill it. AI PDF form fill detects every blank, even on flat documents that were never typeable to begin with (IRS forms, reps and certs, RFP response templates), and fills in your answers using your company profile and documents. Every value appears as an editable overlay: tweak the text, drag a box to reposition it, then save and download a clean, filled PDF that opens correctly in Preview, Chrome, and Acrobat.

Question 9

What is the Proposal Plan checklist?

Accepted Answer

Every proposal opens with a Proposal Plan: a step-by-step checklist built from your specific solicitation, from "Review the solicitation" through "Format and assemble." Clicking a step generates ready-to-send prompts for that stage, and "Draft all" runs a step's prompts in sequence. Steps check themselves off as documents draft, forms fill, and compliance verifies, so you always know exactly where the proposal stands and what comes next.

Question 10

What happens if the agency amends the solicitation while I am mid-proposal?

Accepted Answer

CLEATUS handles it. New amendments flow into the Contract Documents tab of your proposal workspace automatically, exactly as they arrived. The agent then reads the amendment, works out what changed (requirements, forms, page limits, deadlines, evaluation criteria), reopens exactly the Proposal Plan steps the change invalidates, and reports what changed and why. Nothing is deleted: completed work stays in place, and only the affected steps move back to in progress so you can bring them in line with the amendment.

Question 11

How does the proposal workspace keep files organized?

Accepted Answer

The workspace file browser has four tabs. Bid Package holds the assembled deliverable going to the agency. Internal Documents holds drafts, notes, forms, and pricing while you work. Contract Documents holds the RFP, amendments, and attachments exactly as received. And Breakdown lists every solicitation section by name (A through M), opening each read-only beside your draft so you can write against the source without leaving the workspace.

Question 12

Can CLEATUS work with spreadsheets and pricing tables?

Accepted Answer

Yes, as real workbooks. The proposal writer reads a workbook cell by cell, every sheet and every row, instead of flattening it to text, so pricing structures survive intact. Ask for a pricing sheet and you get an actual Excel file you can open, not a table pasted into a document. Any sheet opens as a live grid right in the workspace, with a full-screen view for bigger edits, and you can edit pricing and bid tables in place with autosave.

Question 13

Does CLEATUS write real Word, Excel, and PowerPoint files?

Accepted Answer

Yes. Your volumes come out as Word documents you can open and edit, and asking for a change to one section leaves the rest of the document alone. Pricing sheets come out as real Excel workbooks, and an oral presentation comes out as a real PowerPoint deck. Everything opens right in your proposal workspace, so there is no exporting a draft and rebuilding it in Word to see what you are actually sending. When you need a PDF, you download one.

Question 14

Can CLEATUS fill a Word form or Excel workbook the Government sent me?

Accepted Answer

Yes, and it fills the file the agency actually sent you rather than making a new one that looks like it. The form keeps its layout, its headers and footers, and its markings. A pricing workbook keeps its formulas and its locked cells, and a formula never gets overwritten. Only your answers change, so what you submit is the agency's own document with your information in it.

Question 15

How do I export the finished proposal?

Accepted Answer

CLEATUS reads Section L for how the agency wants the proposal submitted, then packages exactly that: one searchable PDF when the portal wants a single file, one Word document when it wants Word, or each file on its own when the forms and pricing sheets get uploaded separately. Your Word volumes, workbooks, and decks stay in their own formats. You can also download any single document or folder as PDF or Word, with headers, page numbers, and proper styling.

The AI Proposal Writer That Plans and Builds Your Whole Bid Package

Each response follows what the agency asked, and the judgment calls stay yours. You get Word, Excel, and PowerPoint files on your letterhead, with the government’s own forms filled.

Writes Real Proposal Volumes, Not One Generic Document

The Right Response for Every Notice

Generates Real Word Documents, Excel Workbooks, and PowerPoint Decks

Fill Any Government Form, Even Flat PDFs You Cannot Type Into

One Plan Runs the Whole Proposal, From Kickoff to Submission

Past Performance Search and Bid Package Assembly

CLEATUS searches your award history to find and cite relevant past performance, then packages each submission exactly the way the agency asked for it.

Finds and Cites Your Most Relevant Contract Experience

The agent searches your full award history using AI to find past performance that matches each requirement area. It runs multiple targeted searches, then weaves real contract references, with agencies, amounts, and dates, directly into the proposal narrative. No fabricated experience.

Each Submission Built the Way Its Portal Wants It

Planning, structure, and compliance rigor, powered by AI

Frequently Asked Questions