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Never Miss a Deadline with Automated Reminders

A daily scheduled workflow scans your pipeline for approaching deadlines and sends tiered reminders — 7 days, 3 days, and 1 day out. Assigned team members get Slack, Teams, and email alerts with contract details and countdown, so no submission is missed.

AI Workflow workflow automation diagram
Miguel
Hillary
Keith Deutsch
Christine

Trusted by 500+ contractors

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Daily Countdown

Tiered Reminders at 7, 3, and 1 Day Before Deadline

Every morning, CLEATUS scans your pipeline for approaching deadlines. Pursuits due in 7 days get an awareness alert. Due in 3 days? An urgency alert. Due tomorrow? A critical alert to the assigned team and their manager. Each notification includes the contract title, agency, deadline date, and a countdown — so everyone knows exactly how much time is left.

Daily 8am scan of all active pursuit deadlines
7-day awareness, 3-day urgency, 1-day critical alerts
Notifications include countdown and contract context
Escalation to manager at the 1-day mark
CLEATUS daily workflow sending tiered deadline reminders to team members

Multi-Channel Delivery

Reminders Delivered Where Your Team Works

Deadline reminders are sent via Slack, Microsoft Teams, email, and in-app notifications — ensuring they're seen regardless of which tool your team uses. Batch mode groups all upcoming deadlines into a single daily digest, keeping signal-to-noise manageable even during busy periods with multiple concurrent submissions.

Slack, Teams, email, and in-app delivery channels
Batch digest groups all deadlines into one message
Individual alerts for critical 1-day items
Weekly submission calendar for leadership visibility
CLEATUS deadline reminders delivered across Slack Teams and email

Ready to Eliminate Missed Deadlines?

Get escalating deadline reminders at 7, 3, and 1 day — across every channel

Daily automated scans of all pipeline deadlines

Tiered alerts: 7-day, 3-day, and 1-day reminders

Multi-channel delivery: Slack, Teams, email, in-app

Escalation to managers for critical deadlines

Batch digests for teams managing multiple submissions

Miguel
Hillary
Keith Deutsch
Christine

Join 500+ contractors already using CLEATUS

Related Workflows

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Workflow FAQ

Frequently Asked Questions

You configure the schedule — most teams choose daily at 8am in their timezone. The workflow runs once per day, scans all active pursuits, and sends tiered reminders for anything due within 7 days. You can also add a second afternoon scan for same-day deadlines.