Can I customize the reminder windows?

Yes. The 7/3/1-day windows are set using filter and IF nodes in the workflow. You can change them to any intervals that match your process — for example, 14/7/3/1 for longer pursuit cycles.

What if a deadline gets extended via an amendment?

When an amendment updates the deadline date in CLEATUS, the reminder workflow automatically adjusts. It reads the current deadline from the pipeline data each time it runs, so extended deadlines are reflected immediately.

Who it's for: BD teams, proposal managers, and capture leads at government contracting firms who manage multiple concurrent proposals with overlapping deadlines.
What it does: Runs daily on a schedule. Queries all active pursuits and filters for deadlines within the next 7 days. Groups them into tiers: 7-day awareness, 3-day urgency, and 1-day critical. Sends batch notifications to assigned members via Slack, Teams (webhook), and email with contract title, agency, deadline, and countdown.
Key outcomes: Zero missed deadlines. Team members get escalating reminders as due dates approach. Leadership has visibility into the upcoming submission calendar.

Never Miss a Deadline with Automated Reminders

A daily scheduled workflow scans your pipeline for approaching deadlines and sends tiered reminders — 7 days, 3 days, and 1 day out. Assigned team members get Slack, Teams, and email alerts with contract details and countdown, so no submission is missed.

Trusted by 500+ contractors

Daily Countdown

Tiered Reminders at 7, 3, and 1 Day Before Deadline

Every morning, CLEATUS scans your pipeline for approaching deadlines. Pursuits due in 7 days get an awareness alert. Due in 3 days? An urgency alert. Due tomorrow? A critical alert to the assigned team and their manager. Each notification includes the contract title, agency, deadline date, and a countdown — so everyone knows exactly how much time is left.

Daily 8am scan of all active pursuit deadlines

7-day awareness, 3-day urgency, 1-day critical alerts

Notifications include countdown and contract context

Escalation to manager at the 1-day mark

CLEATUS daily workflow sending tiered deadline reminders to team members

Multi-Channel Delivery

Reminders Delivered Where Your Team Works

Deadline reminders are sent via Slack, Microsoft Teams, email, and in-app notifications — ensuring they're seen regardless of which tool your team uses. Batch mode groups all upcoming deadlines into a single daily digest, keeping signal-to-noise manageable even during busy periods with multiple concurrent submissions.

Slack, Teams, email, and in-app delivery channels

Batch digest groups all deadlines into one message

Individual alerts for critical 1-day items

Weekly submission calendar for leadership visibility

CLEATUS deadline reminders delivered across Slack Teams and email

Ready to Eliminate Missed Deadlines?

Get escalating deadline reminders at 7, 3, and 1 day — across every channel

Daily automated scans of all pipeline deadlines

Tiered alerts: 7-day, 3-day, and 1-day reminders

Multi-channel delivery: Slack, Teams, email, in-app

Escalation to managers for critical deadlines

Batch digests for teams managing multiple submissions

Join 500+ contractors already using CLEATUS

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Workflow FAQ

Frequently Asked Questions

You configure the schedule — most teams choose daily at 8am in their timezone. The workflow runs once per day, scans all active pursuits, and sends tiered reminders for anything due within 7 days. You can also add a second afternoon scan for same-day deadlines.