47.208-2
Contract clause
Always include the REPSHIP clause (52.247-68) in contracts requiring advance shipment notice for safety, security, or large shipments to DoD or designated civilian facilities.
Overview
FAR 47.208-2 requires contracting officers to include the clause at 52.247-68, Report of Shipment (REPSHIP), in solicitations and contracts when advance notice of shipment is necessary. This requirement applies when shipments are made for safety or security reasons, or when carload or truckload shipments are destined for Department of Defense (DoD) installations or, as specified, to civilian agency facilities. The REPSHIP clause ensures that receiving facilities are properly notified in advance, allowing them to prepare for the arrival of shipments and address any special handling or security needs.
Key Rules
- Inclusion of REPSHIP Clause
- The REPSHIP clause (52.247-68) must be inserted in contracts when advance shipment notice is required for safety, security, or logistical reasons.
- Applicability to DoD and Civilian Facilities
- Applies to carload or truckload shipments to DoD installations and, as required, to civilian agency facilities.
Responsibilities
- Contracting Officers: Must determine when advance notice is required and ensure the REPSHIP clause is included in relevant contracts.
- Contractors: Must comply with the reporting requirements specified in the REPSHIP clause, providing timely advance notice of shipments as directed.
- Agencies: Oversee compliance and ensure that facilities are prepared to receive shipments safely and securely.
Practical Implications
- This regulation exists to enhance safety, security, and logistical coordination for large or sensitive shipments.
- It impacts daily contracting by requiring additional communication and documentation steps for certain shipments.
- Common pitfalls include failing to include the clause when required or not providing timely shipment notifications, which can lead to logistical delays or security risks.