52.247-68
Report of Shipment (REPSHIP)
Contractors must provide advance, detailed shipment notifications for sensitive, hazardous, or large shipments to domestic destinations, ensuring receipt at least 24 hours before arrival.
Overview
FAR 52.247-68, Report of Shipment (REPSHIP), requires contractors to provide advance notice and detailed shipment information to the consignee transportation officer for certain types of shipments to domestic destinations. The clause applies to shipments of sensitive, hazardous, or classified materials, as well as large or full-capacity shipments, and ensures that receiving facilities are prepared for arrival and handling.
Key Rules
- Definition of Domestic Destination
- Covers destinations within the contiguous U.S. or, for shipments from Alaska or Hawaii, within those states.
- Advance Notice Requirement
- Contractors must send a prepaid notice of shipment for specified materials and large shipments to the consignee transportation officer.
- Timeliness of Notification
- Notice must be transmitted by rapid means and received at least 24 hours before shipment arrival.
- Required Shipment Information
- The notice must include detailed shipment data (e.g., contents, weight, carrier, vehicle ID, bill of lading, estimated arrival) and be clearly labeled as a "Report of Shipment" or "REPSHIP FOR T.O.".
Responsibilities
- Contracting Officers: Ensure the clause is included in applicable contracts and provide direction if exceptions apply.
- Contractors: Comply with notification, documentation, and timing requirements for covered shipments.
- Agencies: Oversee compliance and ensure receiving officers are informed and prepared.
Practical Implications
- This clause ensures safe, secure, and efficient receipt of sensitive or hazardous shipments.
- Contractors must have processes to identify covered shipments and transmit timely, accurate notifications.
- Failure to comply can result in delays, security risks, or contractual issues.