52.247-68 Report of Shipment (REPSHIP)
Source: FAR 52.247-68 on acquisition.gov
Contractors must provide advance, detailed shipment notifications for sensitive, hazardous, or large shipments to domestic destinations, ensuring receipt at least 24 hours before arrival.
Overview
FAR 52.247-68, Report of Shipment (REPSHIP), requires contractors to provide advance notice and detailed shipment information to the consignee transportation officer for certain types of shipments to domestic destinations. The clause applies to shipments of sensitive, hazardous, or classified materials, as well as large or full-capacity shipments, and ensures that receiving facilities are prepared for arrival and handling.
Key Rules
- Definition of Domestic Destination
- Covers destinations within the contiguous U.S. or, for shipments from Alaska or Hawaii, within those states.
- Advance Notice Requirement
- Contractors must send a prepaid notice of shipment for specified materials and large shipments to the consignee transportation officer.
- Timeliness of Notification
- Notice must be transmitted by rapid means and received at least 24 hours before shipment arrival.
- Required Shipment Information
- The notice must include detailed shipment data (e.g., contents, weight, carrier, vehicle ID, bill of lading, estimated arrival) and be clearly labeled as a "Report of Shipment" or "REPSHIP FOR T.O.".
Responsibilities
- Contracting Officers: Ensure the clause is included in applicable contracts and provide direction if exceptions apply.
- Contractors: Comply with notification, documentation, and timing requirements for covered shipments.
- Agencies: Oversee compliance and ensure receiving officers are informed and prepared.
Practical Implications
- This clause ensures safe, secure, and efficient receipt of sensitive or hazardous shipments.
- Contractors must have processes to identify covered shipments and transmit timely, accurate notifications.
- Failure to comply can result in delays, security risks, or contractual issues.
As prescribed in 47.208-2 , insert the following clause:
Report of Shipment (REPSHIP) (Feb 2006)
(a) Definition. "Domestic destination", as used in this clause, means-
(1) A destination within the contiguous United States; or
(2) If shipment originates in Alaska or Hawaii, a destination in Alaska or Hawaii, respectively.
(b) Unless otherwise directed by the Contracting Officer, the Contractor shall-
(1) Send a prepaid notice of shipment to the consignee transportation officer-
(i) For all shipments of-
(A) Classified material, protected sensitive, and protected controlled material;
(B) Explosives and poisons, class 1, division 1.1, 1.2 and 1.3; class 2, division 2.3 and class 6, division 6.1;
(C) Radioactive materials requiring the use of a III bar label; or
(ii) When a truckload/carload shipment of supplies weighing 20,000 pounds or more, or a shipment of less weight that occupies the full visible capacity of a railway car or motor vehicle, is given to any carrier (common, contract, or private) for transportation to a domestic destination (other than a port for export);
(2) Transmits the notice by rapid means to be received by the consignee transportation officer at least 24 hours before the arrival of the shipment; and
(3) Send, to the receiving transportation officer, the bill of lading or letter or other document containing the following information and prominently identified as a "Report of Shipment"or "REPSHIP FOR T.O."
REPSHIP FOR T.O. 81 JUN 01
TRANSPORTATION OFFICER
DEFENSE DEPOT, MEMPHIS, TN.
SHIPPED YOUR DEPOT 1981 JUN 1 540 CTNS MENS
COTTON TROUSERS, 30,240 LB, 1782 CUBE, VIA XX-YY*
IN CAR NO. XX 123456**-BL***-C98000031****
CONTRACT DLA_____ETA*****-JUNE 5 JONES & CO., JERSEY CITY, N.J.
*Name of rail carrier, trucker, or other carrier.
**Vehicle identification.
***Bill of lading.
****If not shipped by BL, identify lading document and state whether paid by contractor.
*****Estimated time of arrival.
(End of clause)