Subpart 52.3
Provision and Clause Matrix
The Provision and Clause Matrix is a critical reference tool that ensures all required FAR provisions and clauses are properly included in federal solicitations and contracts.
Overview
FAR Subpart 52.3, "Provision and Clause Matrix," provides a structured reference for contracting professionals to determine which solicitation provisions and contract clauses are required, optional, or applicable under specific contracting circumstances. This subpart includes a matrix (found in 52.301) that cross-references the various FAR provisions and clauses with the types of contracts, acquisition methods, and other relevant factors. The matrix is an essential tool for ensuring that solicitations and contracts include all necessary regulatory language, supporting compliance with federal acquisition requirements.
Key Rules
- Provision and Clause Matrix (52.301)
- The matrix identifies which FAR provisions and clauses must be included in solicitations and contracts based on contract type, dollar value, acquisition method, and other criteria.
- Scope of Subpart (52.300)
- Defines the purpose and applicability of the matrix, clarifying its use as a reference for contracting officers and acquisition professionals.
Responsibilities
- Contracting Officers: Must consult the matrix to ensure all required provisions and clauses are included in solicitations and contracts.
- Contractors: Should review solicitations and contracts to verify inclusion of applicable provisions and clauses.
- Agencies: Responsible for oversight and ensuring compliance with the matrix requirements.
Practical Implications
- The matrix streamlines the process of identifying required contract language, reducing the risk of omissions or errors.
- It helps ensure regulatory compliance and consistency across federal contracts.
- Common pitfalls include overlooking required clauses or misapplying optional ones, which can lead to compliance issues or contract disputes.