The Board of Elections in Ontario County, New York, is dedicated to ensuring the integrity, accessibility, and efficiency of the electoral process through the secure and timely production of official voter communications. Its core mission centers on maintaining public trust in democratic participati...
The Board of Elections in Ontario County, New York, is dedicated to ensuring the integrity, accessibility, and efficiency of the electoral process through the secure and timely production of official voter communications. Its core mission centers on maintaining public trust in democratic participation by delivering accurate, legally compliant election materials—including voter notices, informational cards, and other printed election-related documents—to residents across the county. Strategic priorities include enhancing voter engagement through clear, standardized communications, supporting compliance with state election laws, and modernizing outreach tools to meet evolving accessibility and language requirements. Key programs focus on ballot readiness, voter education campaigns, and post-election transparency initiatives.
Procurement activity is consistently oriented toward commercial printing services, particularly for high-volume, precision-printed election materials that require strict adherence to formatting, security, and distribution standards. Contracts are typically awarded through competitive solicitation processes, with an emphasis on vendors capable of delivering secure, on-time, and error-free printed outputs under tight deadlines. The agency relies on established printing vendors with proven experience in government-compliant document production.
The agency’s primary procurement focus is on NAICS 323111—Commercial Printing (except Screen and Books)—reflecting its reliance on offset and digital printing technologies for voter notices and election-related publications. No set-aside preferences are indicated in current procurement patterns, suggesting a neutral, performance-based vendor selection approach. Vendor relationships are built on reliability, regulatory compliance, and ability to handle sensitive, time-sensitive materials with confidentiality.
Organized under the County of Ontario, the Board of Elections operates locally from Canandaigua, NY, serving all municipal jurisdictions within the county. It functions as an independent election authority under state law, utilizing standardized procurement vehicles for printed materials, with contracts structured to ensure consistency, auditability, and legal defensibility in all election communications.
