Voter Notice Card

The Ontario County Board of Elections is seeking a vendor to provide a fully comprehensive annual voter notice card print-and-fulfillment service over an initial three-year period, with the option to renew for up to two additional one-year terms. The contract requires the vendor to meet detailed specifications outlined in the solicitation, ensuring the complete production and distribution of voter notice cards. This solicitation, identified by number B26044 and posted in January 2026, operates under the jurisdiction of New York State, with the place of performance primarily in Ontario County. Key contacts for the project include the Commissioner, A.J. Magnan, and Buyer, Stacy Schmitt. Bidders must submit sealed bids using a formal bid form, which includes certifications regarding non-collusive bidding practices and compliance with New York State’s sexual harassment prevention policies. Additionally, vendors must prepare for potential emergency response situations by providing 24/7 availability in the event of a State of Emergency, including emergency contact information for multiple authorized representatives and a contingency plan to ensure uninterrupted service. These provisions highlight the importance the Board places on reliability and rapid response to support election operations under all circumstances.