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Custom Archival Diploma and Certificate Printing Services

Open
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for Custom Archival Diploma and Certificate Printing Services involves the production of high-quality, personalized academic documents for prime contractors working on St. Mary's County Public Schools projects. The scope of work requires printing 9x7 inch diplomas and certificates on acid-free, archival quality paper utilizing black ink and gold foil-stamped seals. The provider is responsible for personalizing each document with specific student and school data and fulfilling both annual bulk orders and individual replacement requests. The contract is categorized under NAICS code 323111 and mandates strict compliance with Maryland Sex Offender Law and Executive Order 11246. Interested parties must submit their responses by December 4, 2026, as specified in the solicitation posted on November 6, 2026.

General Info

Agency

Maryland

Place of Performance

MD, USA

Set-Aside

NONE

Documents

This scope was carved out of RFQ SMCPS-2027-BOE-GM.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

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RFQ-SMCPS-2027-BOE-GM - Graduation Materials

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Organization & Contact Information

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AgencyMaryland
ContactsNo contacts available
OfficeN/A
Organization / Agency
Maryland
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs high-quality, personalized printing of graduation diplomas and academic certificates for prime contractors on St. Mary's County Public Schools projects. Prints 9x7 inch documents on archival quality, acid-free paper using black ink and gold foil-stamped seals. Personalizes documents with student and school data. Requires compliance with Maryland Sex Offender Law and EO 11246. Delivers annual bulk and replacement orders of diplomas and certificates.

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Solicitation # RFQ SMCPS-2027-BOE-GM
The Board of Education of St. Mary's County Public Schools (SMCPS) is soliciting sealed bids for a three-year contract spanning 2027 through 2029 to provide graduation diplomas, certificates, and covers for three high schools. The scope of work involves a primary bulk order typically placed in April, supplemented by smaller replacement orders throughout the year. All materials must be shipped to the SMCPS Central Office in Leonardtown, Maryland. Key deliverables include an estimated 1,500 diplomas and covers, 450 certificates of merit, 130 special academy certificates, 30 biliteracy certificates, and 12 certificates of attendance. Technical specifications require diplomas and certificates to be 9 x 7 inches, printed on archival quality acid-free paper using black ink and gold foil-stamped seals, with personalization including the student's name, school, degree, date, and signatures. The contract is a firm fixed price agreement where SMCPS reserves the right to make multiple awards or award requirements in total or in part. Contractors must provide comprehensive insurance, including general liability with a $2,000,000 general aggregate and cargo insurance for goods in transit. Legal requirements include compliance with the Maryland Sex Offender Law, Executive Order 11246 regarding Equal Employment Opportunity, and a mandatory registration of all personnel through the Department of Safety and Security. Quotes must be submitted via the provided RFQ form to Patrick McCall by December 4, 2026, and must include separate pricing for bulk and replacement items.

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