Chairperson's Awards

The Immigration and Refugee Board of Canada (IRB) is soliciting a standing offer for the production, framing, assembly, and distribution of commemorative items for the Chairperson’s Awards. The scope of work includes the creation of award packages consisting of four-color process letters, customized framed certificates, and laser-engraved stainless-steel plates mounted on plaques. The contractor is required to provide initial mock-ups for inspection and must ensure all materials adhere to applicable accessibility standards. The estimated annual volume for each item is between 100 and 200 units, with delivery coordinated to IRB offices across Canada. The contract is based on a firm unit price and will be awarded to the compliant offer with the lowest evaluated price. The initial standing offer period runs from December 15, 2026, to December 14, 2027, with three optional extension periods available through December 14, 2030. Key requirements include the use of reusable, returnable, or recyclable packaging, with specific labeling for fragile or glass contents. There are no security requirements associated with this solicitation, and the contractor is responsible for arranging the most economical shipping means. Evaluation is conducted in two stages, focusing first on mandatory technical criteria and then on financial offers submitted in Canadian dollars.