VITAL RECORDS HOLDINGS, LLC

Vital Records Holdings, LLC specializes in secure document management, physical records storage, and on-site destruction services for federal agencies. Their core capabilities include compliant offsite records warehousing, scheduled on-site shredding of sensitive materials, and logistics support for classified and regulated documentation. The company delivers end-to-end lifecycle management for physical records, leveraging certified destruction protocols, chain-of-custody tracking, and secure transportation to meet federal data disposal standards. Technical expertise centers on NAICS 493110 general warehousing and NAICS 561990 support services, with deep familiarity in handling legal, medical, and operational records under strict retention and destruction mandates. Key differentiators include precision scheduling for high-volume shredding operations, secure containerized transport, and integration with agency-specific compliance frameworks for audit readiness. The contractor maintains a consistent presence with the Department of Justice, delivering both on-site shredding and offsite storage services across multiple field offices, including El Paso, and has established a reliable track record with the Department of Veterans Affairs for long-term records archiving. The Department of Defense engagement reflects capacity to manage specialized media such as backup tapes under extended-term contracts. Relationships are characterized by recurring, mission-critical service delivery with minimal contract turnover, indicating strong operational reliability and trust. Primary industry focus lies in physical records management within the federal sector, particularly in legal, veterans’ services, and defense domains. The contractor’s positioning is that of a trusted logistics and destruction partner for agencies requiring HIPAA, FISMA, and NARA-aligned record handling. Their work supports regulatory compliance, risk mitigation, and operational efficiency through secure, auditable processes. Vital Records Holdings, LLC is a small business entity headquartered in Memphis, Tennessee, with no federal certifications on record. The company operates as a niche provider focused exclusively on physical records lifecycle services, with no indication of digital or IT service offerings. Their market positioning is grounded in physical infrastructure expertise rather than technological platforms.