005-26 Tree & Brush Power Shearing, Trimming, Mulching & Removal Services

This contract establishes a statewide, multiple award agreement with qualified vendors to provide Tree & Brush Power Shearing, Trimming, Mulching, and Removal services for the Ohio Department of Transportation (ODOT) from October 1, 2025, through September 30, 2026. The scope includes roadside trimming of trees and brush, hazardous limb and trunk removal, stump removal, and debris mulching, with work to be performed at various locations across Ohio as directed by ODOT. The contract does not guarantee a minimum or maximum workload, and work will be scheduled based on individual project needs, environmental site-specific conditions, and regulatory restrictions. Vendors must comply with environmental regulations, site-specific conditions, and pest quarantine laws, with environmental requirements provided by ODOT’s Environmental Coordinator for each location. Work is to be completed within five days of notification, adhering to traffic control standards and safety protocols, including Ohio Manual of Uniform Traffic Control Devices. The procurement process is a competitive, lowest-price evaluation, with proposals assessed primarily on unit and total costs, responsiveness, and responsibility. In case of a tie, vendors are given opportunities to revise their bids, with additional considerations like past performance used as tie-breakers. The contract is a multiple award, indefinite delivery-type arrangement, with no guaranteed volume of work. Payment is made based on properly submitted invoices, which must include detailed itemization, and are processed within 30 days of receipt, with funds certified through the purchase order process. The contract emphasizes strict adherence to environmental, safety, and regulatory standards, with joint inspections at work sites to verify completion and quality, and provisions for remedying unsatisfactory work. The contractual clauses incorporate Ohio Revised Code statutes and ODOT’s standard terms, including antitrust assignment, equal employment opportunity, tax exemptions, confidentiality, amendments, and assignment restrictions. Environmental compliance, subcontractor approval, and certifications (including MBE, EDGE, and veteran business certifications) are mandatory, with failure to maintain required certifications potentially resulting in contract termination. The contract also mandates that vendors be registered with the Ohio Secretary of State and maintain all necessary permits and licenses. Delivery is FOB destination across Ohio, with performance schedules flexible but aligned with project needs. The solicitation was issued on August 22, 2025, with a response deadline of September 9, 2025, and proposals must be submitted electronically via OhioBuys, with no specified page limits or file formats. Successful vendors will be required to accept payments electronically and comply with all contractual and regulatory requirements throughout the contract period.