021-25 Cosmo Wildflower Planting

1: Intent
The purpose of this request is to establish contract pricing for Cosmo wildflower planting on ODOT-maintained pollinator habitat areas in accordance with the requirements of the specifications below, and ODOT’s standard terms and conditions contained herein. 2: Contract Duration
The effective duration of this agreement shall be from Date of Award through April 30, 2024.  3: Low-Bid Award
Award of the Invitation will be to the lowest responsive and responsible bidder based on the lump sum TOTAL COST PER REGION for the Contract Duration.  See Pricing page for details 4: Site Conditions and Service Location
Site locations are listed on the pricing page.  An interactive map (kml and kmz) file has been provided that is associated to the locations listed on the pricing page.  Column A on the pricing page has a SITE CODE associated to each site.   That SITE CODE is referenced in the legend of the map file and is associated to that line item.  For instance, FY 21- SE 2 or FY 21- SE 209 or FY 21- SE 474.Vendors are encouraged to visit sites to fully understand all requirements of this Invitation.   An interactive map is included.NOTE: This file is strictly for the purpose of providing a visual of the estimated location of each site listed.  Nothing more should be considered or estimated from this file.   Actual site visits will provide an accurate account of the current site conditions. 5: General Requirements
Operating times, for the purpose of this contract, may vary by location of the work.   All work shall be performed only in the period from one half hour following sunrise (official time) to one half hour before sunset (official time).The work schedule may be subject to change at any time.  ODOT and the vendor will communicate regularly to maintain advanced notice of schedule changes.  The vendor shall contact the County Transportation Administrator a minimum of 3 business days prior to the work being performed.   See attached contact information.The work shall be performed from March 15 to April 15.   If an extension of these dates is necessary, the vendor shall contact Joel Hunt at contact@example.gov seed and bulking agent(boiled rice hulls)needed for planting will be provided by ODOT.  All Labor and Equipment will be the responsibility of the Vendor.All work must be performed in compliance with the Occupational Safety and Health Act and any revisions thereto. Any citations issued by OSHA shall be the responsibility of the Vendor.The Vendor shall provide and utilize Personal Protective Equipment (PPE) as required.  PPE includes but is not limited to substantial footwear, eye and face protection, hearing protection, and gloves. The Vendor shall wear, at a minimum, a shirt that covers the torso with half sleeves, and full-length pants, and protective footwear.   Light footwear such as, but not limited to tennis shoes, sandals, etc. shall NOT be worn.In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be maintained by the vendor and available when work is being performed. In case of an emergency both the inventory and MSDS/SDS must be readily accessible. All chemical product containers must be properly labeled.5.1      TASKVendor shall plant all seed and bulking agent mix at each of the locations identified in the contract.                     Vendor shall apply seed and bulking agent at an application rate of 6 lbs/acre.Seed and bulk agent shall be mixed at a ratio of 1:1 by the vendor.           Vendor shall remove all litter, fallen leaves and branches prior to planting.Vendor shall use a “Conservation Drill” for the planting of this material.  If a vendor has an alternative piece of equipment that is equivalent to the “Conservation Drill”, they shall indicate and submit the specifications with their bid, for review to determine if it is an acceptable alternative. Example: ODOT is planting a 10-acre field of cosmos using a no-till drill. The seeding rate is 6 lbs/acre. 10 acre field * 6 lbs/acre (seed and bulking agent combined) = 60 lbs of the seed mixture60 lbs of the seed mixture = 30 lbs of seed + 30 lbs of bulking agent 6: Proof of Experience
Vendor shall supply documentation of work completed that is equivalent to the scope of work in complexity and size to the Regions being bid in this ITBThis may include work completed for other Political Subdivisions.This shall include a minimum of six (6) Projects completed within the past three calendar years.  ODOT reserves the right to request additional information after the bid.  See Section 19 of Instructions, Terms & Conditions for Bidding. 7: Equipment
The awarded vendor shall send necessary equipment (trucks, trailers, etc.) sufficiently capable of completing the requested services in one (1) trip whenever possible 8: Traffic Control
Vendor will provide the necessary traffic control signing for the specified location. No lane closures will be permitted, unless deemed necessary by the District Highway Management Administrator, or District designee. Upon approval from the District Highway Management Administrator, or District designee, vendor will provide traffic control per OMUTCD. All staging areas and work will be in coordination with ODOT.Vendor must provide ODOT with all traffic control setup prior to erecting traffic control. 9: Permits
Any permits required by the authority having jurisdiction shall be obtained by the vendor and will be reimbursed by the Department at cost. 10: Billing
All work performed in conjunction with this contract shall be subject to the invoicing requirements contained herein.To ensure timely invoice processing, the vendor shall submit an original, proper invoice by standard mail or electronically to the office designated on the purchase order as the “bill to” address for work paid by purchase order. Vendor name, address and contact information The ODOT purchase order number authorizing the delivery of products and/or services Contract number pursuant to the deliverable A description of Vendor work performed, including, as applicable, the time period, sight acreage.
Vendors shall not charge for any items outside of the contract including but not limited to shop supplies, drive time and per diem. The Department will not pay any additional charges for such items.Invoices shall be sent to ODOT:Attn: Joel Hunt1980 West Broad StreetMS 5120Columbus, OH 43223  11: Right to Audit
The Ohio Department of Transportation reserves the right to audit all invoices submitted by a Vendor. In addition, when discrepancies arise, the vendor will be required to pay the difference of the amount quoted in the contract and the amount charged on the invoice, plus twenty percent (20%) of the amount invoiced or fifty dollars ($50.00), whichever is less. 12: Insurance
The bidder shall furnish with their bid, proof of insurance consisting of certificates of insurance with limits of not less than three hundred thousand ($300,000) dollars for any one person and one million ($1,000,000) dollars for any one occurrence. 13: Pricing & Payment
The vendor shall provide a lump sum price, F.O.B., for each Region.  Pricing shall be guaranteed firm for the contract duration.Payment will be made upon completion and to the satisfaction of the Department, for each spraying session, as shown on the pricing page. District/County Contact Information    District 1/ Allen CountyBrian Rader(419) contact@example.gov 3/ Erie CountyMichael Joppeck(419) contact@example.gov 3/ Sandusky CountyTodd Hasselbach(419) contact@example.gov 4/ Summit CountyMark Shane(330) contact@example.gov 7/ Miami CountyLouis Mertz(937) contact@example.gov 7/ Logan CountyTimothy Little(937) contact@example.gov 8/ Warren CountyBrian Smith(513) contact@example.gov 12/ Cuyahoga CountyDerrick Hardy(216) contact@example.gov