This Solicitation opportunity from New York was posted on August 8, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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02524Y0067-Abacus Data Systems/Caret (HotDocs Annual Maintenance)

Closed

02524Y0067State & Local

Submission Closed08/19/2024

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 514210

New

SLED

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Data Production & DeliveryThis subcontract for Data Production and Delivery supports prime contractors working on projects for the Washington State Department of Enterprise Services. The scope of work focuses on the preparation and delivery of final discovery productions in legal formats, including the creation of TIFF, PDF, PST, and NSF files. The contractor is responsible for performing Bates numbering, re-OCR of redacted documents, and the generation of industry-standard load files, with final delivery provided via physical media such as USB or DVD. The opportunity is categorized under NAICS code 514210 and involves performance across multiple counties. Interested parties must submit their responses by January 15, 2027, following the posting date of October 30, 2026.

Enterprise Services , Department. of

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DEADLINE

Bioinformatics & Data Harmonization ServicesThis subcontract for Bioinformatics and Data Harmonization Services supports prime contractors on National Institute on Aging projects within the National Institutes of Health. The scope of work focuses on the aggregation and harmonization of multimodal datasets, specifically targeting various Alzheimer's disease pathologies, brain regions, and disease stages. Technical requirements include the processing of genomic, single-cell transcriptomics, and spatial transcriptomics data, while ensuring the implementation of rigorous data quality checks and FAIR data practices to deliver integrated multiscale datasets. The opportunity is categorized under NAICS code 514210 and was posted on September 1, 2026, with a response deadline of November 10, 2026. Managed under the Department of Health and Human Services, this contract seeks specialized expertise to provide curated and harmonized data essential for advanced biomedical research.

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Regulatory Recordkeeping & Information Furnishing ServicesThe contract requires the provision of Regulatory Recordkeeping & Information Furnishing Services to ensure full compliance with FAR 52.222-90 through the secure maintenance and organization of digital records. This includes implementing and preserving policies, training logs, and subcontractor documentation that demonstrate adherence to federal labor and employment regulations. The contractor must ensure these records are systematically stored, easily retrievable, and immediately accessible upon request by federal authorities, with no delay or obstruction in furnishing the required information. This subcontract is issued under the Defense Logistics Agency, part of the Department of Defense, and falls under the NAICS code 514210, indicating it relates to information services. The work is performance-based and centered on operational readiness and regulatory accountability, with no set-aside provisions specified. The contract is active as of July 21, 2026, and performance is expected to be delivered in support of federal oversight obligations, though the precise location of performance is not detailed. The primary objective is to uphold compliance integrity through diligent recordkeeping and responsive information dissemination.

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DEADLINE

Recordkeeping and Documentation ManagementThe contract requires the systematic maintenance of secure and organized records to ensure full compliance with FAR 52.222-90, focusing on the documentation of labor practices and employment policies. This includes retaining all relevant policies, audit findings, and agreements with subcontractors to demonstrate adherence to federal labor standards and to remain prepared for unannounced government inspections. The records must be accurate, up to date, and readily accessible to verify that all labor-related obligations are met across the supply chain. This is a subcontract under the Defense Logistics Agency, part of the Department of Defense, with a NAICS code of 514210 indicating classification under information services. The requirement emphasizes ongoing administrative rigor, where failure to maintain proper documentation could result in noncompliance issues, contract penalties, or disqualification from future opportunities. Although specific geographic performance details or point of contact information are not provided, entities must be prepared to support federal oversight at any time through comprehensive and traceable recordkeeping practices.

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Recordkeeping and Data ManagementThe contract requires the maintenance of secure and auditable records documenting all diversity, equity, and inclusion compliance activities, ensuring that all data is accurately tracked and preserved for regulatory and oversight purposes. These records must be structured to allow for easy retrieval and verification by the Contracting Officer upon request, emphasizing transparency and accountability in adherence to DEI requirements. The scope is focused on robust data management practices that support compliance without compromising the integrity or confidentiality of sensitive information. This subcontract falls under NAICS code 514210 and is administered by the Defense Logistics Agency within the Department of Defense. The work is tied to contract SPE4A626PA019, with performance obligations centered on systemic recordkeeping rather than direct service delivery. While no specific location is designated for performance, all data must remain accessible to federal oversight authorities at all times. The contract underscores the importance of continuous compliance documentation as a foundational element of federal contracting responsibilities.

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DEADLINE

Document Management and Legal Records ArchivingThe contract titled Document Management and Legal Records Archiving is a subcontract awarded by the Defense Logistics Agency under the Department of Defense to provide secure storage, indexing, and retrieval of legal transcripts and court records produced by reporting services. It is classified under NAICS code 514210 which pertains to software publishers and information services, indicating the use of specialized digital systems to manage and preserve sensitive legal documentation. The work involves maintaining the integrity, confidentiality, and accessibility of court-related materials, ensuring compliance with federal records retention standards and cybersecurity protocols. The contract was posted on July 16, 2026, and its performance location is not specified, though it is tied to federal defense operations requiring high-level data security and auditability. There is no set-aside designation specified, meaning the subcontract is open to any qualified vendor regardless of business size or status. The point of contact details are not provided, but the official solicitation can be accessed through the DIBBS portal using the reference number SP330024P0045. The contractor is expected to deliver a scalable, reliable system capable of handling large volumes of legal records with precise indexing and rapid retrieval capabilities to support ongoing judicial and administrative functions within the Department of Defense.

Defense Logistics Agency

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DEADLINE

Data Migration & Legacy System IntegrationThe contract involves migrating unstructured data, including PDFs, Word documents, Excel files, and images, from a legacy document management system to a new platform. The scope emphasizes maintaining data integrity throughout the transfer process, ensuring accurate schema mapping, and conducting thorough validation to confirm the successful migration of information. This work is critical to ensuring that the new system functions correctly with the existing dataset and that no information is lost or corrupted during the migration. This subcontract, titled "Data Migration & Legacy System Integration," is issued by the Asset Management agency in Illinois, with the place of performance located in Chicago, zip code 60601. Classified under NAICS code 514210, it targets specialized data services. Although some details such as solicitation number and point of contact are not provided, the contract was posted on December 15, 2025, and is accessible via the Illinois bid buy system. The project is focused on supporting the modernization of legacy systems through effective data migration and integration efforts.

Asset Management

POSTED

11 months ago

DEADLINE

N/A

AI Contract Overview

The New York City Law Department intends to negotiate a one-year sole source contract with Abacus Data Systems, Inc. starting January 1, 2024, through December 31, 2024, to license their HotDocs software solution. This software provides document automation capabilities, enabling users to efficiently convert documents and forms into intelligent templates, and includes licenses, support, updates, and security patches. The Law Department considers Abacus the exclusive provider of HotDocs, and any other vendor claiming to offer equivalent functionality—such as automation, processing, accessibility, and collaboration—is invited to respond via PASSPort with proof of their product’s capabilities by the response deadline of August 19, 2024. The procurement process follows the Sole Source Method under PPB Rules Section 3-05, emphasizing the unique licensing rights held by Abacus. The contract’s estimated value ranges from $50,000 to $150,000, with the procurement associated with data processing and database software commodity codes. The primary contact for this process is Henry Sheehan, reachable via email at [email hidden]. The solicitation was posted on August 8, 2024, and responses are to be submitted through PASSPort. The contract aims to ensure the continued use of HotDocs for document automation within the Law Department, leveraging Abacus’s exclusive licensing rights to maintain operational efficiency and security.

General Info

Agency

New York → NYC Law Department (NYCLD)

NAICS

514210 - Data Processing Services

Place of Performance

NY, USA

Set-Aside

NONE

Documents

sow

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 8

Solicitation

Response DeadlineAug 19

Deadline has passed

Submission Closed

08/19/2024

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Organization & Contact Information

AgencyNew York → NYC Law Department (NYCLD)

Contacts1 person available

OfficeN/A

Organization / AgencyNew York → NYC Law Department (NYCLD)

Office AddressN/A

Contacts

Henry Sheehan

contact@example.gov

Full Description

It is the intent of the New York City Law Department (“Law Department”) to enter into sole source negotiations with Abacus Data Systems, Inc. (“Abacus”) with the expectation that Abacus will be awarded a one-year contract with the Law Department pursuant to which the Law Department will license Abacus’ HotDocs solution. The contract will commence on January 1, 2024 and terminating on December 31, 2024, This request will be processed utilizing the Sole Source Method of procurement pursuant to Procurement Policy Board ("PPB") Rules Section 3-05. The HotDocs solution, includes licenses, support, updates, and security patches. The HotDocs software provides document automation that allows end users to efficiently turn documents and forms into intelligent templates. It is the Law Department’s belief that the HotDocs software is licensed and provided exclusively by Abacus. Any firm besides Abacus Data Systems, Inc. that believes it can provide the HotDocs software or a product that provides all the same functionality, including automation, processing functionality, accessibility, and collaborative user functionality, is invited to respond in PASSPort and provide proof it can offer the same product and services as Abacus. Search in PASSPort for the EPIN: 02524Y0067 and respond in PASSPort.
Commodity codes used associated with this negotiation are as follows: 20836 – Data Processing Software, Microcomputer 20837 – Database Software
Vendor Response Date: August 19, 2024
Contact Information: Henry Sheehan contact@example.gov
If you have any technical issues please contact the MOCS service desk at: https://mocssupport.atlassian.net/servicedesk/customer/portal/8

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