041-27 Portable Changeable Message Signs (PCMS) and Arrow Boards

Solicitation 041-27 is an invitation by the Ohio Department of Transportation to establish term contract pricing for new, unused, and pre-qualified Portable Changeable Message Signs (PCMS) and Arrow Boards. The contract period runs from the date of award through February 29, 2028. Award is based on the lowest responsive and responsible bidder per item, with the total cost of all combined items serving as the primary basis for evaluation. Equipment must conform to the 2023 ODOT Construction and Material Specifications, including Supplemental Specifications 800, 1061 for Class A PCMS, and 1021 for Arrow Boards. Deliveries are required within 60 calendar days for PCMS and 90 calendar days for Arrow Boards to various ODOT districts, the Central Garage, or county destination locations across Ohio. Selected vendors must provide a minimum 12-month parts and labor warranty and include operation, service, and parts manuals with each unit. Compliance requirements include adherence to the Buy American Act, Title VI of the Civil Rights Act of 1964, and a drug-free workplace policy. Bidders must submit responses electronically via the OhioBuys system, ensuring unit prices are limited to two decimal places. The contract also mandates compliance with a Data Privacy and Security Addendum and prohibits the use of offshore services for state data without a waiver. Payment is processed through the OhioBuys system via state payment cards or warrants issued by the Office of Budget and Management.