10-Position Audiometric Booth

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR Part 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is W81K00-17-T-0164 and is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 and Defense Federal Acquisition Regulation Supplement Publication Notice (DPN) 20161222. This solicitation is for a 10-Position Audiometric Booth for the Military Entrance Processing Station Dallas, Texas. The period of performance is 24 July 2017 - 25 August 2017. The associated North American Industrial Classification System (NAICS) code for this procurement is 334510, with a size standard of 1250 employees. This procurement is being conducted as a Small Business Set Aside. All eligible businesses may submit an offer, which will be considered. Offers are due by 27 April, at 10:00 AM, Central Standard Time. The point of contact is Mr. Efren Ramirez at +1 (555) 000-0000 or contact@example.gov. Offers shall be submitted via e-mail. Questions shall be submitted via e-mail not later than 24 April 2017. No questions will be entertained after this date. Bidder must: The contractor shall provide a new audiometric booth, providing ten individual testing stations, for medical audiological examinations in accordance with (IAW) the Performance Work Statement. Specifications are as follows: - The audiometric booth shall be of a soundproof single wall construction (minimal thickness of four inches), with eight individual test positions. - The booth shall be mounted on vibration isolation rails. - The booth shall have its ventilation system mounted on or integrated into the roof panel. The ventilation system shall be capable of a complete air exchange within the booth every two minutes. Background noise suppression and noise generated from the ventilation system shall comply with American National Standard Institute (ANSI) Standard, "Criteria for Permissible Ambient Noise during Audiometric Testing, S3.1-1999." - The booth shall have a door with a double magnetic gasket, with minimum dimensions of 30 inches wide and 71 inches high and maximum dimensions of 34 inches wide and 75 inches high, and mounted "centered" on the width end of the booth. The booth shall have the door hinges mounted as specified in Technical Exhibit 1 of Performance Work Statement. A drawing is provided for clarity. - Double glazed acoustical safety glass observation window in the door, with minimum dimensions of 22-inches wide and 16-inches high and maximum dimensions of 26-inches wide and 20-inches high. - A minimum of two recessed incandescent light fixtures in the ceiling of the booth, with an on/off control switch (collocated with ventilation switch) mounted inside the booth, near the door handle side of the booth door opening. Illumination of the booth's interior shall be provided either by fixtures employing incandescent light bulbs consuming at no more than 55-watts each or light emitting diode (LED) fixtures providing the equivalent level of light output. - A universal internal jack panel with four - inch stereo phone jacks for each test position, in the booth, shall be completely flush mounted, to accommodate 3-wire audiometer connections (e.g. 2-cord, 3-conductor headsets and 1-cord, 3-conductor subject response switch as used on the current (Tremetrics HTWizard TM) audiometers) and use threaded metal bushing mount phone jacks (Switchcraft type 12B, M- 112B or equivalent). A single flush mounted universal jack panel on the outside of the booth interconnected to each of the internal test position jack panels, constructed of minimum 0.125 inch thick bakelite (phenolic) materiel or aluminum with each jack ground isolated from all other jacks and acoustically sealed to the booth. To prevent the nuts of the jacks from being removed by hand, all jack hardware shall be secured using an anaerobic thread sealant (such as Loctite blue or green) placed between the mating threads of the metal bushing and the locknut. Corresponding test positions on both the internal and external jack panels, shall be labeled using a silkscreen or etch process, and clearly identify Station Numbers, Left Headphone, Right Headphone, Hand switch, and Auto acoustic Analyzer. - Corresponding terminals on the internal jack panel and master jack panel shall be wired as shown on Technical Exhibit 2. All terminals of the jacks shall be wired. External jack panel labeling shall include manufacturer's name, model, serial number, and date of manufacture. The external jack panel shall be mounted on the front or side wall panel, will be provided as shown on Technical Exhibit 1 of Performance Work Statement. A door bumper guard shall be installed to preclude damage to the booth. - All electrical components and wiring shall be Underwriters Laboratories approved, hospital grade, and IAW the National Electric Code. Wiring shall be incorporated into (inside) the panels or housed in wire molding inside the booth. Penetration or drilling holes through the panels (e.g. from outside to inside of booth) for wiring is not acceptable. Main power cord shall enter through the roof panel and be able to reach any outlet on walls adjacent to the booth. - Divider curtains between each test position, and a padded stool at each test position are required. Stools shall be minimum 18 inches high to a maximum of 22 inches high, with a vinyl or cloth-covered padded seat cushion. Each stool shall be of metal construction without casters, arms or backrest. The seating area shall be a minimum of 14 inches to a maximum of 16 inches in diameter. - Nylon pile carpeting (Flame Retardant Rated) bonded to sponge rubber glued to floor and with cove base trim. - A wall-mounted, headset and hand switch hook at each test position. Hook shall be large enough to accommodate a 2 inch headband on the headset. - Dimensions: Measurements listed in Technical Exhibit 3 are for inside minimum dimensions and outside maximum dimensions. The maximum overall width, depth and height of the booth (including isolation rails and ventilation system) shall not exceed the outside dimensions of listed in Technical Exhibit 3 of Performance Work Statement. - Pre-Delivery Requirements: The MEPS location is inside a Federal building. Upon contract award, the contractor shall contact the MEPS point of contact to ensure all security, parking, etc., requirements are identified prior to installation, fully understood by all concerned, and adhered to by the contractor during the installation and removal process. - The contractor shall submit their manufacturer drawings of the proposed audiometric booth to the designated USMEPCOM Point of Contact (POC) for approval within five days of contract award. - The drawings shall include floor plan, four view elevation, dimensions, isolation rail positioning, and ventilation system, including fan cubic foot per minute capability, electrical, lighting, wiring, curtain partition layout, gross weight and weight distribution. - Drawings shall indicate door-opening direction and external jack panel location as specified in the booth order. - A copy of the drawings shall be signed by the POC or an authorized representative and transmitted back to the contractor, indicating approval or disapproval, with annotated necessary corrections. Drawings that are disapproved shall be redone and resubmitted for approval. - The contractor shall perform an on-site visit to the MEPS location, to conduct a pre-installation site survey as soon as possible. Headquarters USMEPCOM, J-4/MEFA-LD, shall coordinate and notify the contractor as soon as the MEPS can be visited. - Site survey report shall include any site inadequacies, which include dimension or structural restrictions, electrical, lighting, ventilation, etc., which shall conflict with proposed booth installation and operation as well as excessive ambient noise levels. If site inadequacies exist and they conflict with the proposed booth size, survey shall include recommendation as to which booth size would better utilize space available. Survey report shall also include a drawing of the proposed booth orientation in MEPS' audiometric testing room. - On-site ambient noise level test shall be accomplished utilizing equipment, criteria, and procedures IAW ANSI S3.1-1999, Maximum Permissible Ambient Noise Levels for Audiometric Test Rooms. Supportable results of any 'excessive' noise level tests shall be included in the report so that appropriate modification of contract may be initiated. - Within 5 days of the site visit, the contractor shall notify (in writing) by facsimile transmission (telephone number +1 (555) 000-0000) or overnight express courier Commander, Headquarters, USMEPCOM, ATTN: J4/MEFA-LD, 2834 Green Bay Road, North Chicago, IL, 60064-3094, of site acceptability. Delivery Installation Requirements: The contractor shall deliver and install a new audiometric booth IAW the following instructions: - Prior to shipment of the booth, the contractor is responsible for direct coordination with the receiving MEPS point of contact (provided with the individual booth order), for the exact delivery and installation time (mutually agreed upon within the delivery window listed in paragraph 5.3.7 of Performance Work Statement). - The booth shall be delivered to the room on the floor in which it is to be installed at the MEPS in the Dallas Federal Building, 207 S. Houston St, Suite 400, Dallas, TX 75202-4799. - The new booth shall be installed and completely functional (e.g. uncrating, assembly, and all electrical connections) no later than 5:00 AM on the Monday after the installation weekend. The old booth shall be removed from the premises no later than Wednesday after the installation weekend. Installation of the new booth and removal of the old booth shall take place over a weekend and/or State/Federal holidays to preclude a stoppage of processing. It is imperative the tasks are coordinated for mission success. The new booth shall be installed and completely functional during the installation window specified in paragraph 5.3.7. of Performance Work Statement. - The contractor shall remove from the premises of the MEPS all packing, crating, and installation material. - The contractor is responsible for providing all required patch cables, new and of sufficient length between the new booth and the audiometers. Correct length of patch cables shall be determined during or before installation, based upon the location in which the MEPS shall place their audiometers adjacent to the location of the new booth. Patch cables shall consist of a 1/4-inch male stereo phone plug at either end of a shielded 3-conductor wire (shielding may be used as common ground). - The contractor shall ensure that the booth is completely installed and functional (to include, but not limited to, booth certification and correction of deficiencies), prior to submission of an invoice for payment. - Tentative Delivery/Installation Date Window: The MEPS has requested the booth be replaced over the weekend, tentatively in conjunction with a facility renovation project. This date is changeable if required. Disassembly, Removal, and Transport of Old Audiometric Booth: - The contractor shall provide all labor, materiel and equipment to disassemble, remove, and transport the old audiometric booth from its location at the MEPS in the MEPS in the Dallas Federal Building, 207 S. Houston St, Suite 400, Dallas, TX 75202-4799. - Disassembly and removal of the old booth shall be accomplished within the time window stated in the individual booth order. Disassembly of the old booth cannot begin prior to 1100 hours on a Friday or until the room is available after cessation of processing for the day. - The contractor is responsible for disassembling and removing the old booth from its location and transporting the old booth to the DLA Disposition Service, Building 473, Texas Avenue East, Red River Army Depot, Texarkana, TX 75507-5000. The MEPS point of contact will accompany the move of the booth to the DLA Disposition Services. - The contractor shall transport the old booth from the MEPS to the DLA Disposition Service, which is approximately 177 miles from the MEPS. The contractor shall ensure equipment is accessible for unloading upon arrival at the DLA Disposition Service. The contractor must unload the booth panels. Materials Handling Equipment (MHE) is available to assist in unloading. - Trade-In of Existing Booth. Trade in of existing equipment to be removed will be considered for a credit to the Government, in lieu of transportation to the DLA Disposition Service as specified above. - Prior to disassembly, removal, and transport of the audiometric booth, the contractor shall coordinate, as soon as possible, with the MEPS point of contact, for the exact disassembly and removal time. Audiometric Booth to be Disassembled: - The audiometric booth to be disassembled is a 10-position, IAC, Serial # 914811-1020 booth. - The dimensions of the audiometric booth to be disassembled are approximately 10 feet 8 inches wide by 10 feet long by 7 feet 7 inches high. - The approximate weight audiometric booth to be disassembled is 6,125 pounds. - Contractor may consider trade in of old booth. If desired, contractor shall identify trade in allowance being granted on their quotation. - The audiometric booth shall be disassembled and removed, with all booth components and material (headsets, hand switches and audiometers are not booth components) from the current MEPS site, without damage to the building and transported to the DLA Disposition Services. - The contractor shall be responsible for packaging, removing, and transporting all audiometric booth components including hardware, wiring, bolts, screws, nuts, etc. to the servicing office of DLA Disposition Services. - The contractor shall be responsible for disassembling, removing, and transporting the old audiometric booth in such a manner as to assure that all components are safely disassembled, removed, and transported to the DLA Disposition Services without damage to the audiometric booth or to the building. - Transporting of the old booth to the DLA Disposition Services will take place during normal working hours for the supporting office of DLA Disposition Services, which is Monday through Friday, 0700 to 1200 and 1230 to 1330. The contractor shall coordinate building access as well as exact working dates and times with the MEPS point of contact for audiometric booth removal. - All debris/booth materiel shall be removed and properly disposed of away from the premises of the MEPS by the contractor. - The audiometric booth shall be disassembled, removed and made available for transport any time after its removal. Warranty/Guarantee Provisions: - The contractor shall perform a sound pressure level test upon completion of installation of the new audiometric booth, for the frequencies of 500 through 8000 hertz, ears covered in accordance with ANSI S3.1-1999. Test results shall be provided the MEPS Commander as proof of audiometric booth certification and compliance with ANSI S3.1-1999 standards. All test equipment used to perform the sound level testing shall have a valid calibration. - The contractor shall warrant (in writing to the MEPS Commander) for the audiometric booth to be free of defects in materiel and workmanship for a period of (1) one year from date of acceptance the government