1071890 - Laco Dmh- Seos Cards Box - Brand Specific -Amd01

The contract involves the procurement of 8,500 brand-specific HID Prox Cards, model #5106RGGMNM, for Los Angeles County's Department of Mental Health, with a requirement for a lifetime warranty. The solicitation, issued by the Los Angeles County Internal Services Department, emphasizes strict compliance with submission procedures, mandating electronic bids via the County’s Vendor Self Service portal by October 7, 2025. Bidders must complete all required forms, including Appendix A certifications, and submit supporting documentation such as manufacturer authorization letters if applicable. The contract value is estimated between $500,000 and $1,000,000, with delivery to specified County locations, and the unit price must exclude sales or use taxes. The scope is limited to a single line item, with the primary evaluation criterion being the lowest responsive, responsible bid that meets all specifications and administrative requirements. The contractual framework incorporates County-specific terms, including conflict of interest provisions, mandatory employment and fair chance employment clauses, and strict vendor authorization requirements. While federal regulations such as 2 C.F.R. § 200 are referenced for administrative compliance, no specific FAR or DFARS clauses are cited. The contract emphasizes quality assurance, with provisions for inspection, rejection of non-conforming products, and vendor responsibility for costs associated with inspection failures. The procurement also mandates detailed socioeconomic disclosures through the Community Business Enterprise (CBE) forms, supporting local and disadvantaged business participation. Payment will be processed via electronic funds transfer, with the vendor responsible for timely invoicing and adherence to delivery schedules. Overall, the contract underscores compliance, transparency, and competitive pricing within a structured administrative and regulatory environment.