13825 Lamps, Ballasts, Retrofit Kits, Replacement Fixtures & Lamp Recycling

The Department of Enterprise Services for the State of Washington is soliciting bids for contract 13825 to provide lamps, ballasts, retrofit kits, replacement fixtures, and lamp recycling services for state agencies and other eligible purchasers. The procurement is divided into four categories: lamps and ballasts, LED retrofit kits and replacement fixtures, and lamp recycling containers. Bidders must provide pricing for a scored market basket of items and may propose equivalent products if specific items are unavailable. The award process involves a responsiveness review followed by a scored evaluation of cost and non-cost factors, with a total of 1,000 points available. Preference is given to Washington Small Businesses and Certified Veteran-Owned Businesses through reserved awards. Contractors are required to adhere to strict environmental and safety standards, including the EPA Universal Waste Rule, DOT hazardous materials packaging regulations, and Washington State Dangerous Waste Regulations for recycling containers. Deliveries for stocked items must generally occur within one business day of the order. Awarded vendors must pay a 1.5 percent vendor management fee to Enterprise Services. Payment is typically due within 30 calendar days of invoicing. Required submittals include bidder certifications, bid pricing templates, and responses to scored non-cost factors. Insurance requirements, including general liability and workers compensation, apply based on the delivery method and whether personnel are performing on-site work.