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Repair, NIIN 016891302, QTY 4

Active
N0038326QFB12Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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Solicitation N0038326QFB12, issued by Navsup Weapon Systems Support in Philadelphia, is a small business set-aside for the repair and modification of four electromechanical actuators, identified by NSN 7R-1680-016891302 and TDP Version 001. The scope of work requires the contractor to disassemble, clean, inspect, and repair the units to a Ready For Issue condition using approved repair manuals and specified drawings. Key technical requirements include the mandatory use of SAE-AS22759 series wire instead of MIL-W-81381 and adherence to MIL-STD-454 where applicable. The contractor must provide a laboratory facility for comprehensive functional testing and maintain a quality system conforming to ISO 9001 or SAE AS9100, with calibration systems meeting ANSI/NCSL Z540.3 or ISO-10012-1 standards. The contract specifies a delivery timeline of 90 days with FOB Destination terms, although inspection and acceptance are conducted at the origin. Packaging must comply with MIL-STD-2073, and electronic invoicing is required through the Wide Area Workflow system. Administrative oversight involves several DoDAACs, including HQ0339 for payment and S0707A for administration and inspection. Despite these detailed requirements, the solicitation was canceled in its entirety via Amendment 0001, effective October 21, 2026.

General Info

Small business solicitation for electromechanical actuator repairs, canceled via Amendment 0001.

NAICS

336413 - Other Aircraft Parts and Auxiliary Equipment Manufacturing

Place of Performance

Philadelphia, PA, USA

Set-Aside

NONE

Documents

3

Amendment 0001 to Solicitation NO0383-26-Q-FB12

PDF, High priority: read this firstamendment
High

RFQ NO0383-26-Q-FB12 - Actuator, Electromec Repair

PDF, High priority: read this firstrfq
High

3.01_RFQ_N0038326QFB12_26140-0357.PDF

PDF

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Timeline

1 update
PhaseSolicitation
Posted

Presolicitation

Deadline changed

Response deadline changed from Sep 21, 2026 to Nov 30, 2026.

Type Changed

Presolicitation → Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Defense → Navsup Weapon Systems Support
Contacts1 person available
OfficePHILADELPHIA, PA, 19111-5098, USA
Office AddressPHILADELPHIA, PA, 19111-5098, USA
Contacts

Full Description

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This is a repair order. This order will ensure contract coverage for the NIINs and quantities specified herein, for the 365 day induction period. M/F and Serial numbers are not known at the time of award, ’TBD’ has been used in their place. The M/F and serial number of the asset to be repaired is provided on the Turn in Letter (TIL) accompanying the ’F’ condition asset. This M/F and serial number shall be used for induction and shipping.


After receipt of the asset, DCMA (S0707A) shall incorporate the M/F and Serial Number into the contract via modification. Contractor must ensure that the asset returned to the country in ’A’ condition after repair is completed is the same asset (i.e., bears the same serial number) as was originally received by the contractor in ’F’ condition.
Articles that have been serviced shall be shipped via a Collect Commercial Bill of Lading to the Freight Forwarder listed on the item page. No transportation charges should be incurred against this order. Based on the criticality of the item, NAVSUP Weapon Systems Support may authorize alternate or priority air shipment for completed repairs. This authorization must be made in writing. No verbal instructions will be honored.


-- NO FAST PAY
-- DO NOT INDUCT INTO CAV
-- ALL NO COST MODIFICATIONS ARE DELEGATED TO DCMA S0707A.



Only repair charges should be listed on the shipping paperwork. i.e. the unit price should indicate only the agreed upon repair cost for export and import fees. TWO COPIES OF THE DD250 SHOULD ACCOMPANY THE EQUIPMENT. ONE PROPERLY AFFIXED TO THE SHIPPING CONTAINER THE OTHER INSIDE THE CONTAINER. A COPY OF THE DD250 SHALL BE SENT TO REPAIR MANAGER JULIA DOBSON AT EMAIL ADDRESS:
contact@example.gov
THROUGHPUT CONSTRAINT, AND INDUCTION EXPIRATION DATE INCLUDED IN CLIN REMARKS BELOW ARE DEFINED AS FOLLOWS:
REPAIR TURNAROUND TIME (RTAT): THE CONTRACTUAL DELIVERY REQUIREMENT IS MEASURED FROM ASSET RETURN TO THE DATE OF ASSET ACCEPTANCE UNDER THE TERMS OF THE CONTRACT (DAYS). FOR PURPOSES OF THIS SECTION, RETURN IS DEFINED AS PHYSICAL THROUGHPUT CONSTRAINT: TOTAL ASSETS TO BE REPAIRED MONTHLY AFTER INITIAL DELIVERY COMMENCES. A THROUGHPUT OF 0000/MONTH REFLECTS NO THROUGHPUT
CONSTRAINT.
INDUCTION EXPIRATION DATE: ANY ASSET RECEIVED AFTER THIS DATE IN DAYS IS NOT AUTHORIZED TO BE REPAIRED WITHOUT BI-LATERAL AGREEMENT BETWEEN THE VENDOR AND CONTRACTING OFFICER. THE CONTRACTOR MUST OBTAIN FINAL INSPECTION AND ACCEPTANCE BY THE GOVERNMENT FOR ALL ASSETS WITHIN THE RTATS ESTABLISHED IN THIS CONTRACT. ANY UNITS THAT MEET THE RTAT REQUIREMENT WITHIN THE SUBCLIN REMARKS SHALL BE PRICED AT THE UNIT PRICE ESTABLISHED IN THIS CONTRACT.
All contractual documents (i.e. contracts, purchase orders, task orders, delivery orders and modifications) related to the instant procurement are considered to be "issued" by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as email. The Government’s acceptance of the contractor’s proposal constitutes bilateral agreement to "issue" contractual documents as detailed herein.
INSPECTION AT ORIGIN
ACCEPTANCE AT ORIGIN
POC EMAIL: contact@example.gov

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NAICS: 333998
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70--INTERFACE UNIT,DATA, IN REPAIR/MODIFICATION OF
Solicitation # N0038326QNA44
This contract pertains to the repair and modification of an INTERFACE UNIT, DATA with part number 7025-017061785 and NSN 97-2739-000, issued by NAVSUP Weapon Systems Support under solicitation N0038326QNA44. Contractors must submit firm-fixed price or not-to-exceed pricing for repairs to be performed in accordance with OEM technical manuals and approved procedures, returning all units to a Ready for Issue condition. The repair work must be conducted at the contractor’s facility in Rancho Cucamonga, CA, with no deviations allowed without prior written approval from the Basic Design Engineer and DCMA. All work must comply with ISO 9001/SAE AS9100 quality standards, and a calibrated system meeting ANSI/NCSL Z540.3 or equivalent requirements must be maintained. Contractors are responsible for supplying all parts and materials unless designated as Government Furnished Material, and cannibalization is prohibited unless explicitly approved by NAVSUP WSS and the Basic Design Engineer. The contract enforces strict configuration management, requiring adherence to approved drawings and specifications, with any changes needing prior Procuring Contracting Officer approval. Items deemed Beyond Economical Repair, Beyond Repair, or Missing on Induction must be identified and documented with DCMA concurrence before any repair or substitution occurs, and contractors may not proceed without explicit Government direction. Over and above repairs, which arise from non-routine issues, must also be formally approved and may be subject to equitable adjustment. The contractor must maintain complete process control documentation, receiving inspection records, and quality assurance procedures for Government review. The item is subject to Buy American and other compliance clauses, and the contract is effective upon electronic transmission. The Small Business Administration confirmed no set-aside applies, and response submissions are due by August 3, 2026, with the primary point of contact being Jake Kucowski at the U.S. Navy.
All Other Miscellaneous General Purpose Machinery Manufacturing

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