16 -- Preparation of C-141 Flight Control Surfaces for Static Display

The 375th Contracting Squadron at Scott AFB IL, is contemplating a sole source award to Magenta Inc. for the complete preparation of C-141 flight control surfaces for static display. This includes retrieval of parts from Magenta Inc., removal of depleted uranium (DU), waste disposal, replacement of dummy weights, and shipment of completed product to Scott AFB, IL. (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation reference number is F3S1177305A001 and it is being issued as a request for quote (RFQ) (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-19, effective 17 Aug 2007 and Defense Federal Acquisition Regulation Supplement (DFARS) DCN 20070802 Edition. (iv) This acquisition is 100% set-aside for small business under North American Industry Classification System (NAICS) code 336411. The small business size standard is 1500. (v) CLIN: The contractor shall provide all personnel, labor and transportation to provide complete preparation of C-141 flight control surfaces for static display services in accordance with the statement of work (SOW). LINE ITEM UNIT TOTAL PRICE 0001 Preparation of C-141 flight control surfaces for static display 1 Lump Sum IAW Statement of Work $__________ (vi) Description of requirements for the items to be acquired based on Statement of Work (SOW): STATEMENT OF WORK for Complete preparation of C-141 flight control surfaces for static display 1.0 INTRODUCTION The effective execution of this project requires proficiency in a unique combination of independent disciplines. The contractor should bring to this project a thorough understanding of aircraft repair procedures, parts handling and scrapping requirements. In addition the contractor must have extensive working knowledge of radioactive materials management, radiation safety principles, and waste disposal. Magenta Inc. possesses these capabilities for the preparation of the C-141 flight control surfaces for static display. Magenta Inc. will provide the project management and will draw on its own extensive experience in radioactive materials management, health physics and radiation safety, depleted uranium (DU) aircraft counterweight disposition, waste disposal, and will provide an FAA licensed pilot and mechanic to supervise the removal of the counterweights and the installation of the specially approved dummy aluminum aileron static display counterweights. An extra pair of tungsten aircraft counterweights previously procured by the Air Force has been made available for installation on the ailerons at no charge to the Government at Scott AFB. The Magenta Team has prepared ten ship sets of C-141 flight control surfaces for static display at Air Force Museums around the country. The combination of possessing the necessary parts, specialized expertise and capabilities make the Magenta Team uniquely qualified to perform this work for Scott AFB. 2.0 SCOPE OF WORK ALC at Robins AFB will provide dummy counterweights fabricated of aluminum to the dimensional specifications of the DU parts from existing stocks at no charge. The handling of the flight control surfaces, to include the removal of DU counterweights and installation of dummy counterweights will be supervised by an FAA licensed mechanic to insure that these operations are performed correctly and conform to the high standards of the commercial aviation industry. The availability of experienced radiological staff and technicians, working under the direction of Magenta Inc. will ensure that the removal and disposal of DU counterweights are performed safely and in full compliance with applicable regulations. Magenta will provide DU counterweight transportation and disposal services to ensure the disposal of the removed C-141 counterweights is fully compliant with US Nuclear Regulatory Commission (USNRC) Regulatory Issue Summary 2001-13. Scott AFB is responsible for coordinating the shipment of one C-141 left aileron to the facility in Clairton, PA. The right aileron and a pair of elevators are already stationed there. The DU counterweights will be removed and replaced, on all flight control surfaces, with dummy aluminum counterweights for static display. The DU counterweights will be packaged and disposed of at an authorized Low Level Radioactive Waste Disposal Facility. The processed flight control surfaces will be shipped to Scott AFB. 2.1 Receipt and storage of flight control surfaces Magenta Inc will manage the performance of the work on the flight control surfaces at Philotechnics, Ltd.?s facility located at: 600 State Street, Clairton, PA 15025. The flight control surfaces will be unloaded and staged in a physically secure and protected area pending processing. 2.2 Material inventory, inspection and identification Prior to removal of any counterweights, each flight control surface will be inspected under the supervision of an FAA licensed mechanic to document any unusual conditions, note any damaged parts, and list any missing parts or pieces. A unique tracking number will be assigned to each flight control surface for work control and reporting purposes. 2.3 Recovery and replacement of counterweights The flight control surfaces will be lifted and positioned in the work area by use of a hoist with a spreader lifting bar to preclude damage during handling of the units. Depleted uranium counterweights will be removed from each flight control surface and transferred to an approved shipping container for transportation and disposal. An FAA licensed aircraft mechanic will supervise the removal of the counterweights. The accessible areas of the flight control surfaces adjacent to the counterweights locations will be cleaned by wiping and/or use of a HEPA vacuum to remove any depleted uranium oxide deposits. The areas will then be verified as clean by the use of appropriate radiological survey instruments. Accessible areas will be cleaned to the standard prescribed in USNRC Regulatory Guide 1.86, which is an average level of no more than 5,000 dpm ?/100cm2 (maximum 15,000 dpm ?/100 cm2) with no more than 1,000 dpm ?/100 cm2 removable. Aluminum dummy counterweights will be installed under the supervision of an FAA licensed aircraft mechanic on each flight control. 2.4 Disposition of the flight control surfaces Flight control surfaces to be returned to the Air Force will be mounted in their prescribed special shipping containers and shipped to Scott AFB by a properly permitted common carrier. 2.5 Disposal of depleted uranium counterweights The transportation and disposal of the removed DU counterweights will be at the U.S. Ecology facility at Grand View, Idaho, an RCRA disposal site authorized to accept certain excepted low-level radioactive wastes. After contract completion, the work area will be cleaned and surveyed by qualified health physics technicians to ensure that remaining levels of DU contamination are below USNRC Regulatory Guide 1.86 free release criteria. 3.0 OTHER REQUIREMENTS 3.1 Industrial safety ? General requirements We have reviewed the requirements for safe conduct of this project and provide a brief discussion that addresses the industrial safety requirements applicable to this project. This Safety Program meets all applicable OSHA and NFPA standards and ensures that DOD property will be adequately protected during the work. Weekly surveillance of work areas dedicated to the C-141 project will be performed by the Safety Officer to ensure that contract safety requirements are enforced. Magenta will ensure that its subcontractors and suppliers for this contract comply with safety requirements applicable to their activities. All employees involved in the C-141 project will demonstrate an acceptable level of proficiency before being assigned to this project. 3.2 Industrial Safety ? Specific requirements applicable Magenta will comply fully with the following specific safety requirements: 3.2.1 All equipment will be grounded and bonded according to T.O. 00-25-172. 3.2.2 Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. 3.2.3 An Industrial Fire Protection and Prevention Program covering activities conducted at the facility. Magenta will comply with all relevant portions of NFPA 70 ? National Electrical Code, NFPA 72 ? National Fire Alarm Code, and NFPA 410 ? Aircraft Maintenance. 3.3 Mishap notification Magenta?s C-141 Project Manager will provide notification of any mishap or incidents at or exceeding $2,000 in damage to DOD property to the designated Contracting Officer Technical Representative (COTR) within 1 hour of incident. Written notification in the form of an e-mail or fax will be provided to the COTR within 3 days incident. In the event of a qualified mishap or incident, Magenta will secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by competent authority. Magenta and its subcontractors will cooperate fully with, and assist, government personnel until the investigation is finalized and closed out. Mishap notification shall contain all pertinent information as required by COTR. (vii) Performance begins at date of award at company location. Delivery is to Scott AFB IL. (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. The following addenda to FAR 52.212-1 also applies: A. Documents submitted in response to this RFQ must be fully responsive to and consistent with the Price Quote. PROVIDE THE FOLLOWING CONTRACTOR INFORMATION ON THE RFQ PRICING SCHEDULE IN SECTION (V) ABOVE: (1) DUNS number, (2) TIN number-(3) CAGE code-(4) Contractor (Name of Awardee)- (5)Payment Terms/Discount- (6) Delivery Date- (7) Business Size (i.e. small business, women-owned, etc.)-(8) POC/Phone number- (9) FAX number- (10) Email address- 1. Requirements of the RFQ (Contract Line Items (CLINs) & Statement of Work, and government standards and regulations pertaining to the SOW. 2. Evaluation Factors for Award of this RFQ is LPTA (lowest price, technically acceptable) (ix) FAR 52.212-2, Evaluation--Commercial Items is applicable. This is a sole source combined synopsis/solicitation in which offeror must be technical acceptability and will be evaluated based on price considerations. The evaluation process is as follows: (a) Initially, the offeror will be evaluated on price. (b) The Government will evaluate the quote IAW the SOW on a pass/fail basis, (c) Government intends to award a contract without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in the best interest. (x) Include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer. (xi) FAR 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. (xii) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition. The following FAR clauses cited within the clause 52.212-5 apply: 52.219-6 Notice of Total Small Business Aside (June 2003). 52.222-3, Convict Labor (June 2003). 52.222-19, Child Labor?Cooperation with Authorities and Remedies (Jan 2006). 52.222-21, Prohibition of Segregated Facilities (Feb 1999). 52.222-26, Equal Opportunity (Apr 2002). 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998). 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001). 252.204-7003, Control of Government Personnel Work Product (APR 1992). 252.204-7004 Alt A, Central Contractor Registration Alt A (NOV 2003). 5352.201-9101, Ombudsman (xiii) The following items are additional contract requirements or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practice: FAR 52.204-7 - Central Contractor Registration FAR 52.209-6 - Protecting the Government?s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jan 2005) FAR 52.212-1 - Instructions to Offerors- Commercial Items FAR 52.212-4 - Contract Terms and Conditions - Commercial Items FAR 52.232-33 - Payment by Electronic Funds Transfer - Central Contractor Registration DFARS 252.204-7003 Control of Government Personnel Work Product (APR 1992) DFAR 252.232-7003 - Electronic Submission of Payment Requests IAW FAR 4.1102(a) prior to receiving any contract award, contractors must be registered in the Central Contractor Registration Database available thru the following web site: http://www.ccr.gov/ (xiv) N/A (xv) N/A (xvi) Quotes are due to: 375 CONS/LGCB 201 E Winters St. Bldg 50 Scott AFB IL 62225-5015 Quotes are due no later than 12:00 p.m. (CST) 26 November 2007 Quotes can be sent via e-mail to: phyllis.kudolo@us.af.mil Quotes can be sent via fax to: 618-256-5237 (xvii) The point of contact for this acquisition is Lt. Amivie Kudolo. Phone number (618) 256-9264, Email phyllis.kudolo@us.af.mil, fax (618) 256-5237.