179-2627-739-DDWP_FIRE_MARSH

Durham Public Schools is soliciting a contractor to establish a comprehensive life-safety compliance baseline across 20 non-sprinklered elementary schools through inspection, inventory, documentation, and limited repair of fire-rated systems, including fire doors, smoke doors, dampers, firestop systems, and penetration seals. The project is divided into two concurrent increments of ten schools each to accelerate compliance efforts, with inspections conducted on-site and deliverables requiring compliance with NFPA 80, NFPA 105, and applicable local building and fire codes. Contractors must classify deficiencies by priority—High, Medium, or Low—based on life-safety impact, provide detailed reports per school and an overall program summary within 30 days of completion, and submit all data in searchable PDF and Microsoft-compatible formats, including photographs with standardized naming conventions and integration into the LiveSafe platform. Pricing is to be submitted as a lump sum covering inspection, reporting, and rough order of magnitude repair estimates, with no line-item breakdowns provided in the solicitation. Evaluation for award will follow a best-value trade-off approach, weighing Technical Approach, Proposed Timeline, and Cost Proposal equally at 25% each, with Project Team & Certifications at 15% and Firm Capabilities & Experience at 10%. Bidders must submit three physical copies and one electronic copy of their proposal in a sealed package to the designated Durham address by August 20, 2026, at 1:00 p.m. EST, with no electronic submissions accepted via email or fax. Proposals must include mandatory documentation such as a cover letter, title page, bid bond (if applicable), MWBE/HUB certifications, IRS Form W-9, insurance certificates, past performance references, resumes, and workload capacity statements. Contractors must hold minimum insurance coverage, including $1 million general liability and $250,000 automobile liability, comply with North Carolina tax laws, and undergo background checks for key personnel. All deliverables and intellectual property are assigned to Durham Public Schools, and work must remain within the United States. Payment terms are Net 30 days upon invoice acceptance, with no specific accounting codes or electronic invoicing systems like WAWF or IPP referenced, and the contract includes provisions preserving sovereign immunity and prohibiting unauthorized assignment or subcontracting without prior approval.