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191N6026Q0004 - PR16125034 - Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India

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191N6026Q0004Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The U.S. Consulate General in Chennai is soliciting bids for a preventive maintenance service contract covering two 800KVA Automatic Voltage Regulators (AVRs) located at its office building in Chennai, India. The contract requires vendors to provide comprehensive, scheduled maintenance services to ensure uninterrupted power regulation and operational reliability for critical infrastructure. All responses must be submitted electronically by the deadline of August 21, 2026, at 3:00 p.m. IST, with a clearly labeled subject line matching the solicitation number and project title. Vendors must include signed acceptance of the RFQ, a completed technical evaluation form, and supporting documentation demonstrating local service capability in Chennai; failure to provide evidence of on-ground service support will lead to rejection of the quote. Foreign vendors must also prove they can deliver timely, on-site technical assistance without reliance on external logistics. Registration in the System for Award Management (SAM) is mandatory for all bidders due to the contract value exceeding $40,000, and non-SAM-registered entities must complete an alternate form provided in the attachments. Queries related to technical requirements must be submitted no later than August 10, 2026, to the designated procurement email. All submission materials, including the contract document, vendor QA sheet, and safety compliance annexes, must be reviewed thoroughly before response. The contracting officer and procurement section, both reachable through ChennaiProcurement@state.gov, serve as the official points of contact. Submissions sent via courier, to incorrect email addresses, or after the deadline will not be considered under any circumstances.

General Info

Preventive maintenance for two 800KVA AVRs in Chennai, India, due August 21, 2026, with SAM registration and local service proof required.

Agency

Department Of State → American Consulate ChennaiView Agency

NAICS

238290 - Other Building Equipment ContractorsView NAICS

Place of Performance

Chennai, IN-TN, IND

Set-Aside

NONE

Documents

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No documents available

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Timeline

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Organization & Contact Information

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AgencyDepartment Of State → American Consulate Chennai
Contacts2 people available
OfficeWASHINGTON, DC, 20520, USA
Organization / Agency
Department Of State → American Consulate Chennai
View Agency Profile
Office AddressWASHINGTON, DC, 20520, USA
Contacts
Seth A Burchett - Contracting Officer
contact@example.gov
Malathy Ravi - Procurement Section
contact@example.gov

Full Description

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Consulate Chennai’s Solicitation #: 191N6026Q0004 - PR16125034


Request for Quote- Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India


The U.S. Consulate General Chennai invites you to participate in this solicitation for “Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA” as described in the attached solicitation documents.  


The vendor shall provide all information required to complete the work as specified in the contract solicitation documents.  Please refer to the attached Contract document and the Request for Quote (RFQ) letter herewith for more details. All responsible sources may submit a quotation, which shall be considered.



RFQ TIMELINE:


  • Deadline to submit technical queries: Monday, August 10, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov  
  • Deadline for RFQ Submittal: Friday, August 21, 2026, by 03:00 p.m. (IST) to ChennaiProcurement@state.gov  
  • Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.


Points of Contact:


  1. Mr. Seth A Burchett - Contracting Officer
    Phone Number: 044-2857 4000
    Email: ChennaiProcurement@state.gov
  2. Ms. Malathy Ravi – Procurement Section
    Phone Number: 044 – 2857 4000 /4319
    Email: ChennaiProcurement@state.gov    


SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $40,000


NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6026Q0004- PR16125034 – Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India”. Please do not submit your quotation via courier. Quotes submitted to any other email address and after the due date and time given, shall not be considered.



ATTACHMENTS:


  1. 191N6026Q0004 - PR16125034 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
  2. 191N6026Q0004 - PR16125034 – Contract Document (Read the document completely before submission of quote).
  3. 191N6026Q0004 - PR16125034 – Vendor QA Sheet (Submit your queries as per this format).
  4. 191N6026Q0004 - PR16125034 – Non – SAM Registration Requirements (please use this form to complete, if you are a non-SAM-registered vendor)
  5. Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
  6. Annex B / Contractor Safety and Health Requirements.

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