This Solicitation opportunity from Department Of State was posted on August 16, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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191N6026Q0004 - PR16125034 - Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India

Awarded

191N6026Q0004Federal

Submission Closed08/21/2026, 09:30:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 238290

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242-NETWORK Contract Office 02 (36C242)

POSTED

about 14 hours ago

DEADLINE

in 22 days

AI Contract Overview

The U.S. Consulate General in Chennai is soliciting quotes for a preventive maintenance service contract for 800KVA Automatic Voltage Regulators (AVR) at its office building in Chennai, India. Under solicitation 191N6026Q0004, the selected vendor must provide all labor, materials, and equipment necessary to perform the maintenance. Technical queries must be submitted by August 10, 2026, and final quotes are due via email to [email hidden] by August 21, 2026, at 3:00 p.m. IST. Registration in the System for Award Management (SAM) is mandatory for any order value exceeding $40,000. The contract requires a two-year guarantee on all workmanship and materials, with no advance payments permitted; invoicing is handled electronically through [email hidden]. Strict security protocols are in place, requiring all personnel to provide government-issued identification and undergo security interviews. Performance is subject to a penalty of 2% of the total contract value for each day of delay beyond a four-day window. Vendors must adhere to rigorous safety standards, including mandatory personal protective equipment, lock-out/tag-out procedures for electrical work, and the use of only aluminum or fiberglass ladders. Evaluation is based on technical acceptability, past performance, and administrative compliance, including the submission of a mandatory Technical Evaluation Form.

General Info

Preventive maintenance for two 800KVA AVRs in Chennai, India, due August 21, 2026, with SAM registration and local service proof required.

Agency

Department Of State → American Consulate Chennai

Contract Value

$23,450

NAICS

238290 - Other Building Equipment Contractors

Place of Performance

Chennai, IN-TN, IND

Set-Aside

NONE

Awardee

MISCELLANEOUS FOREIGN AWARDEES

Award Issued Date

09/15/2026, 12:00:00 AM UTC

Documents

Annex B and Safety Requirements - Contract Terms and Conditions

contract-document

High

Contract Document 191N6026Q0004 for Preventive Maintenance Service Contract AVR

contract-document

High

Non-SAM Registration Requirements Attachment for Solicitation 191N6026Q0004

provision

High

RFQ 191N6026Q0004 - Preventive Maintenance Service Contract for AVR at U.S. Consulate Chennai

rfq

High

Solicitation 191N6026Q0004 Technical Evaluation Form

technical-evaluation

High

Solicitation 191N6026Q0004- PR16125034 Vendor Q&A

q-and-a

Low

Vendor QA Sheet for Solicitation 191N6026Q0004

q-and-a

Low

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AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseAwarded

PostedAug 7

Solicitation

Notice updatedAug 16

The notice description changed.

AwardedSep 15

Contract was awarded

Submission Closed

08/21/2026, 09:30:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → American Consulate Chennai

Contacts2 people available

OfficeWASHINGTON, DC, 20520, USA

Organization / AgencyDepartment Of State → American Consulate Chennai

Office AddressWASHINGTON, DC, 20520, USA

Contacts

Seth A Burchett - Contracting Officer

contact@example.gov

Malathy Ravi - Procurement Section

contact@example.gov

Full Description

Consulate Chennai’s Solicitation #: 191N6026Q0004 - PR16125034

Request for Quote- Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India

The U.S. Consulate General Chennai invites you to participate in this solicitation for “Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA” as described in the attached solicitation documents.

The vendor shall provide all information required to complete the work as specified in the contract solicitation documents. Please refer to the attached Contract document and the Request for Quote (RFQ) letter herewith for more details. All responsible sources may submit a quotation, which shall be considered.

RFQ TIMELINE:

Deadline to submit technical queries: Monday, August 10, 2026, by 03:00 p.m. (IST) to contact@example.gov
Deadline for RFQ Submittal: Friday, August 21, 2026, by 03:00 p.m. (IST) to contact@example.gov
Overseas vendors intending to participate in this bid must provide documents in support of their claim of available service support, with past performance details in Chennai. Failure of submission will result in decline of Quote.

Points of Contact:

Mr. Seth A Burchett - Contracting Officer
Phone Number: 044-2857 4000
Email: contact@example.gov
Ms. Malathy Ravi – Procurement Section
Phone Number: 044 – 2857 4000 /4319
Email: contact@example.gov

SYSTEM FOR AWARD MANAGEMENT (SAM): IT IS MANDATORY TO REGISTER IN SAM FOR ORDER VALUE OVER $40,000

NOTE: Your quotation for the subject requirement must be submitted electronically by email with subject line “191N6026Q0004- PR16125034 – Preventive Maintenance Service Contract for the Automatic Voltage Regulators (AVR) - 800KVA at the U.S. Consulate General Office Building, Chennai, India”. Please do not submit your quotation via courier. Quotes submitted to any other email address and after the due date and time given, shall not be considered.

ATTACHMENTS:

191N6026Q0004 - PR16125034 – RFQ letter signed by CO (Read all the pages of the RFQ and submit your acceptance with sign and seal along with the quote).
191N6026Q0004 - PR16125034 – Contract Document (Read the document completely before submission of quote).
191N6026Q0004 - PR16125034 – Vendor QA Sheet (Submit your queries as per this format).
191N6026Q0004 - PR16125034 – Non – SAM Registration Requirements (please use this form to complete, if you are a non-SAM-registered vendor)
Technical Evaluation form (Generic) (To be completed and submitted along with quote – MANDATORY)
Annex B / Contractor Safety and Health Requirements.
Consulate Response to Vendor Questions
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