2 Red Hawk Mascot Design & Production

The Virginia Community College System, on behalf of Reynolds Community College, is soliciting proposals for the design and production of two identical professional mascot costumes representing Sarge the Red Hawk. The selected contractor must provide all labor, materials, and equipment to create costumes that reflect the college's established brand, colors, and logos while ensuring the character appears energetic, friendly, and approachable. Key technical requirements include the use of professional-grade, lightweight, and moisture-resistant materials, with a focus on performer comfort through effective ventilation, moisture-wicking features, and a broad range of motion. The project includes a design phase requiring sketches or digital renderings with at least four revisions, and the college will retain exclusive rights to the final design and original sketches. This is a Small Business Set-Aside solicitation with award priority given to DSBSD-certified micro, women-owned, or minority-owned businesses. Proposals must be submitted via eVA and include several required documents, including a Vendor Data Sheet, Pricing Schedule, and a Small Business Subcontracting Plan. The contract term is one year with no renewals, and the desired delivery is 10 calendar days after receipt of order to the college's Richmond, Virginia location. Evaluation will be based on a weighted criteria system, and the agency reserves the right to conduct on-site facility inspections prior to award. Payment terms are generally 30 days after invoice or delivery.