2010 Annual Child Care Training Conference

IMPORTANT: GS-00P-10-CY-C-0073 - (In reference to the previous Solicitation # GS-00P-10-CY-C-0053.....we are re-soliciting to CHANGE DATES - WE ARE NO LONGER ABLE TO CONSIDER THE WEEK OF JUNE 26TH) - AND CHANGE THE LOCATION TO LAS VEGAS, NV, ONLY (Will consider either NAICS code 721110 -- Hotels/except Casino Hotels as well as NAICS Code 721120- Casino Hotels) BIDS DUE 1/28!!! This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2001-01. The NAICS is 72110 and the Small Business Size Standard is $5 million. The General Services Administration intends to block single (and some double) occupancy sleeping rooms, meeting space and meals for their 2010 Annual GSA Child Care Training Conference. (Meals will be paid for with registration fees). DATES: Week of July 12th, July 19th, Or July 26th (not in order of date preference - we will consider ANY of these dates). MEETING ROOM/FOOD AND BEVERAGE REQUIREMENTS: Sunday Pre-conf Meeting (FAA) - Meeting for 50 people classroom Monday Pre-conf Meetings for FAA/SSA/VA - Meeting for 50pp each Monday Pre-conf meeting - Office of Child Care (10 ppl - u shape) Sunday-Friday Staff Office (very spacious) for 10ppl Conference style Tuesday 8am-5pm Registration Area 4 staff 8am-4pm Coordinator's Meeting 25 ppl u-shape 8am - 5 pm Display area (foyer) 10-15 tables (6 ft) 8am - 4pm SSA Meeting 50 ppl classroom 8am - 4pm FAA Meeting 50 ppl classroom 8am - 4pm VA Meeting 50 ppl classroom 4pm - 5pm Regional Meetings 8 each 30-50 ppl theatre 5:30- 7pm Opening Awards Reception 350-400 ppl rounds Wednesday 7:30 am - 5 pm Registration Area 4 staff 7:30 - 8:30 am Continental Breakfast 350-400 ppl rounds of 10 8 am - 5 pm Display area (foyer) 10-15 tables (6 ft) 8am-5pm General Session 350-400 ppl theatre (Time TBD) 8am-5pm Concurrent Sessions 6 each ranging from 50-150 ppl 12:00 - 2:00 pm Awards Luncheon 350-400 ppl rounds of 10 Thursday 7:30 am - 5 pm Registration Area for 4 staff 7:30 - 8:30 am Continental Breakfast 350-400 ppl rounds of 10 8am-5pm Display area (foyer) 10-15 tables (6 ft) 8am -5pm General Session 350-400 ppl theatre (Time TBD) 8am - 5pm Concurrent Sessions 6 each ranging from 50-150 ppl 12:00 - 2:00 pm Closing Luncheon 350-400 ppl rounds Prefer meeting space on one floor (two floors max). Registration area should be located within close proximity to Meal Room. Breakout rooms should be easily accessible to registration area, GS, CB/luncheon room, but most importantly they should be located together. Although we prefer "classroom" style setup, if you can only do a portion of the rooms in classroom, we will consider theatre style (please be specific in your proposal listing all meeting room names, sizes, capacities and setup proposed). Mid morning and afternoon breaks will be provided daily for events held at hotel, time not established. Provide catering menu price list for reception, breakfasts, lunches, and refreshment breaks. Indicate discount off menu prices, if applicable. The following event specifications for hotels considered must meet the following criteria: HOTEL LOCATION AND ACCOMMODATIONS: 1. LAS VEGAS, NV. (Only hotels within - mile from Strip/walking distance to restaurants) 2. Accommodate both meeting and lodging needs in the same establishment. 3. Single occupancy rate to be within or less than Government per diem allowance for: Las Vegas, NV ($109) 4. Hotel located in safe, well-lighted area. 5. Rate must be offered three (3) days pre and post the proposed conference dates. LODGING REQUIREMENTS: Saturday 25 rooms Sunday 50 rooms Monday 125 rooms Tuesday 350 rooms Wednesday 350 rooms Thursday 300 rooms Friday 25 rooms Saturday 25 rooms 1. Cutoff date 3 weeks prior to arrival. 2. Rooms equipped with sprinkler system in each sleeping room. 3. Individual sleeping rooms to be equipped with telephone data ports. 3. No additional charge for double occupancy or children 4. Hotel to agree to a DO NOT WALK policy for all attendees MEETING SPACE: 1. Ample adjustable room lighting conducive for training environment. 2. General session room setup by 7:00 am each day 3. General session room shall include adequate space to accommodate a centered stage, panel/head table (seating up to 8 people), training equipment; VCR, overhead projector, 2 projection screens, LCD projector, and laptop computer. 4. Breakout rooms shall include adequate space to accommodate a screen, LCD projector and laptop, and flipcharts. 5. NOTE: AV Equipment to be provided by either the Government and/or an A/V company that may or may not be the hotel on-site A/V company (this will be procured separately after requirements are determined). 6. Registration table set up outside meal room & general session room to accommodate 4 people in L shape with office and/or storage space located nearby. MANDATORY REQUIREMENTS: 1. Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA-http://www.usfa.fema/gov/hotel). (2) Hotel must be compliant with American with Disabilities Act (ADA), 42 U.S.C. Section 12101 et. seq. (3) Hotel must be registered in Central Contracting Registry (CCR) (www.ccr.gov). PROCUREMENT HISTORY: 2009 - Orlando, FL - Lake Beuena Vista Place Hotel & Spa 2008 - San Francisco, CA - Parc55 2007 - Washington, DC - Omni Shoreham Hotel 2006 - Chicago - Hyatt McCormick Place 2005 - Seattle - Westin 2004 - Boston - Seaport Boston 2003 - Denver - Adams Mark 2002 - Philadelphia - Marriott 2001 - Las Vegas - Bally's 2000 - New York - Marriott Marquis 1999 - San Diego - Marriott Marina CLAUSES/PROVISIONS: Full text of clauses and provisions are available at http: www.arnet.gov. The provisions at FAR 52.212-1, Instructions to Offers-Commercial; FAR 52.212-3, Offeror Representations and Certifications-Commercial, Offer Representations and Certifications - Commercial Items, (NOTE - offers MUST submit completed copy with their offer); and FAR 52.212-4, Contract Terms and Conditions, Commercial Items; FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (Apr 2005) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78) (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jul 1995), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). __ (2) 52.219-3, Notice of Total HUBZone Set-Aside (Jan 1999) (15 U.S.C. 657a). __ (3) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 1999) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). __ (4)(i) 52.219-5, Very Small Business Set-Aside (June 2003) (Pub. L. 103-403, section 304, Small Business Reauthorization and Amendments Act of 1994). __ (ii) Alternate I (Mar 1999) of 52.219-5. __ (iii) Alternate II (June 2003) of 52.219-5. __ (5)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-6. __ (iii) Alternate II (Mar 2004) of 52.219-6. __ (6)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644). __ (ii) Alternate I (Oct 1995) of 52.219-7. __ (iii) Alternate II (Mar 2004) of 52.219-7. __ (7) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)). __ (8)(i) 52.219-9, Small Business Subcontracting Plan (Jan 2002) (15 U.S.C. 637(d)(4). __ (ii) Alternate I (Oct 2001) of 52.219-9. __ (iii) Alternate II (Oct 2001) of 52.219-9. X (9) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)). __ (10)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (June 2003) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer). __ (ii) Alternate I (June 2003) of 52.219-23. __ (11) 52.219-25, Small Disadvantaged Business Participation Program Disadvantaged Status and Reporting (Oct 1999) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (12) 52.219-26, Small Disadvantaged Business Participation Program Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323). __ (13) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004). X (14) 52.222-3, Convict Labor (June 2003) (E.O. 11755). __ (15) 52.222-19, Child Labor Cooperation with Authorities and Remedies (June 2004) (E.O. 13126). __ (16) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). X (17) 52.222-26, Equal Opportunity (Apr 2002) (E.O. 11246). X (18) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) (38 U.S.C. 4212). X (19) 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793). X (20) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) (38 U.S.C. 4212). X (21) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201). __ (22)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (Aug 2000) (42 U.S.C. 6962(c)(3)(A)(ii)). __ (ii) Alternate I (Aug 2000) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). __ (23) 52.225-1, Buy American Act - Supplies (June 2003) (41 U.S.C. 10a-10d). __ (24)(i) 52.225-3, Buy American Act - Free Trade Agreements - Israeli Trade Act (Jan 2005) (41 U.S.C. 10a-10d, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, Pub. L. 108-77, 108-78, 108-286). __ - (ii) Alternate I (Jan 2004) of 52.225-3. __ - (iii) Alternate II (Jan 2004) of 52.225-3. __ (25) 52.225-5, Trade Agreements (Jan 2005) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note). X (26) 52.225-13, Restrictions on Certain Foreign Purchases (Mar 2005) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). __ (27) 52.225-15, Sanctioned European Union Country End Products (Feb 2000) (E.O. 12849). __ (28) 52.225-16, Sanctioned European Union Country Services (Feb 2000) (E.O. 12849). __ (29) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). __ (30) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)). X (31) 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 2003) (31 U.S.C. 3332). __ (32) 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332). __ (33) 52.232-36, Payment by Third Party (May 1999) (31 U.S.C. 3332). __ (34) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a). __ (35)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Apr 2003) (46 U.S.C. App. 1241 and 10 U.S.C. 2631). __ (ii) Alternate I (Apr 2003) of 52.247-64. (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: __ (1) 52.222-41, Service Contract Act of 1965, as Amended (May 1989) (41 U.S.C. 351, et seq.). __ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and Option Contracts) (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act - Price Adjustment (Feb 2002) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). __ (5) 52.222-47, SCA Minimum Wages and Fringe Benefits Applicable to Successor Contract Pursuant to Predecessor Contractor Collective Bargaining Agreements (CBA) (May 1989) (41 U.S.C. 351, et seq.). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records - Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in paragraphs (i) through (vii) of this paragraph in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause. (i) 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $500,000 ($1,000,000 for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (ii) 52.222-26, Equal Opportunity (Apr 2002) (E.O. 11246). (iii) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) (38 U.S.C. 4212). (iv) 52.222-36, Affirmative Action for Workers with Disabilities (June 1998) (29 U.S.C. 793). (v) 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (Dec 2004) (E.O. 13201). (vi) 52.222-41, Service Contract Act of 1965, as Amended (May 1989), flow down required for all subcontracts subject to the Service Contract Act of 1965 (41 U.S.C. 351, et seq.). (vii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Apr 2003) (46 U.S.C. App. 1241 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) EVALUATION: FAR 52.212-2 -- EVALUATION -COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in descending order of importance: Evaluation Factor 1: Meeting Space (i.e., Appropriate size/location of General Session meeting space; Meals/Awards Reception/Luncheons Room, Layout and location of Breakout Rooms, registration area; staff office ; Adjacent ballroom space for reception, meals; Adjacent foyer space for tabletop exhibits). In addition to demonstrating that the Contractor's meeting space meets the Government's requirement, the Contractor shall be available for a site visit. GSA shall conduct a site visit to include in the evaluation of the meeting space. Evaluation Factor 2: Past Performance: The contractor shall submit email addresses for three past performance references with their proposal. Past performance will be evaluated on: a) Quality of Services; b) Timeliness of Performance; c) Business Relations; d) Cost Control. Evaluation of Price: The offeror's pricing will be evaluated to determine if the prices proposed are fair and reasonable. Unrealistically high or low pricing will be considered an indicative of a lack of understanding of the complexity and risk associated with work to be performed under the resulting contract. Price evaluation will be accomplished by adding the evaluated prices below by the number of days; providing a total for the overall costs of the conference. Conference Charges: A - Lodging Rate - $___________/night B - Meeting Rooms (based on 80% pickup of room block) General Session Room - $_____________/day Breakout Room - $_______________/room/day Meals/Reception Room - $______________ (Note: Appropriately sized and location of meeting space may be further evaluated.) C - Catering Menu Prices - Please submit as separate attachment. Comparable meal selections will be further evaluated. If any discount off catering prices will be offered, please indicate the discount percentage here - ______%. D - Indicate any additional special considerations provided. _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ When combined, technical is more important than price. QUOTATIONS: DUE by 5PM, Thursday, January 28, 2010, Central time. Submit e-mail quotations to lisa.daniels@gsa.gov. The contract shall require that tax exempt forms be accepted, if applicable. TO SUBMIT OFFER, YOU MUST FILL OUT REPRESENTATIONS & CERTIFICATIONS. IF YOU NEED THIS FORM, EMAIL lisa.daniels@gsa.gov FOR A COPY.