2024 25 Dune Restoration - Truck Haul

The Town of Palm Beach, Florida ("The Town") is hereby requesting qualified contractors to submit competitive bids for the excavation, transport and placement of approximately 50,000 cubic yards of beach quality sand from a designated beach berm sand stockpile area in the vicinity of Phipps Ocean Park to 3 separate dune placement areas as depicted in the Construction Bid Documents. The sand stockpile will be established in conjunction with a planned Phipps beach nourishment project currently under construction. Sand from an offshore borrow area will be stockpiled by others for use by the Contractor as an elevated beach berm feature. Transport of sand will be by truck along S.R. A1A. Excavation and placement shall be by mechanical means. All material shall be handled and placed in accordance with the project Plans, Specifications, and Quality Assurance/Quality Control (QA/QC) procedures. The CONTRACTOR shall provide all machinery, labor, equipment, supplies, and materials as necessary for all operations in connection with excavating, transporting, placement and grading of sand, as indicated in the following Technical Specifications and Construction Plans for this project. Potential bidders are advised that the beach fill quantity may be adjusted by the TOWN without re-negotiations of unit price or terms. An ALTERNATE BID item is included to excavate and place an additional 20,000 cubic yards of material from a berm stockpile near Palm Beach Inlet and place this material in Reach 2 (near Palm Beach Inlet). Determination of lowest responsive bidder will be calculated based on BASE BID items only. Award of the alternate bid will be solely at the discretion of the Town. If awarded, work associated with the ALTERNATE BID must be completed by March 1, 2024. If your firm is interested in this solicitation and would like to submit a bid, click the "Prepare your submission" button below; selecting the button in no way obligates you to submit a response to this Invitation to Bid (ITB). SUBMISSION: The Town only accepts online submittal of bids through Bonfire, the eProcurement platform linked to the Town website, promoting a greener footprint. PRE-BID MEETING: A "NON-MANDATORY" Pre-Bid Meeting will be held on virtually via the Microsoft Teams meeting platform. Date/Time are specified in the "Events" section. To join the meeting please see the instructions included under "Files" or copy/paste the URL in the "Events" section into your browser. Attendance is strongly encouraged as this will be the only forum to seek clarification directly from Project Manager and Town staff. AWARD: Award will be made to the lowest responsive and responsible bidder whose bid meets the requirements and criteria set forth in this Invitation to Bid. The Town reserves the right to award to that bidder who will best serve the interests of the Town, and to accept or reject any and/or all bids and to award or not award a contract based on this bid proposal. The Town reserves the right to award on an all-or-none basis or on a line-by-line basis. Prices quoted must be valid for a period of ninety (90) days from the close of the bid. RESPONSIBLE VENDOR DETERMINATION: Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the Town of Palm Beach may not request documentation of or consider a vendor’s social, political, or ideological interest when determining if the vendor is a responsible vendor. FEDERAL TERMS AND CONDITIONS: Federal terms and conditions shall take precedent over the Town's terms and conditions if any discrepancy exists. FEMA: The construction contract(s) may be partially funded by US Federal Government (FEMA), therefore Construction Manager shall have a designated representative with expertise on FEMA reimbursement to address all statutory requirements SAM REGISTRATION: A order/contract shall not be made to parties listed on the government-wide exclusions set forth in the System for Award Management ("SAM") (found at www.sam.gov), which contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority. By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to the award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from a solicitation. QUESTIONS: Any questions related to this solicitation should be submitted through this software platform using the Messages/Vendor Discussion feature. CONTACT: For help with creating an account or submitting a bid, please contact Bonfire Help Desk: Phone: +1 (555) 000-0000 Email: contact@example.gov For all other questions, please contact the designated Procurement representative: Ryan Canterbury, Senior Procurement and Contract Agent Phone: +1 (555) 000-0000 Email: contact@example.gov Due to the Cone of Silence, all communications regarding this solicitation shall be handled solely by Town Procurement Representatives.