2025-2026 M7B Snow Removal Services Harrisonburg Residency

The Virginia Department of Transportation (VDOT) issued a solicitation for the 2025-2026 M7B Snow Removal Services specifically targeting contractors for the Staunton District / Harrisonburg Residency. This solicitation mandates participation through an electronic bidding system via the Virginia eProcurement Portal (eVA), requiring contractors to submit proposals by February 15, 2026. The contract calls for the provision of snow and ice removal services during the specified winter season, including plowing, spreading materials, and maintaining roadways as designated by VDOT. The agreement is structured as a multiyear contract with a term potentially extending three years through April 2028, subject to cancellation clauses and annual price adjustments based on the Consumer Price Index for all urban consumers (CPI-U). Timely submission of necessary documentation such as insurance certificates, vehicle registrations, equipment inspections, and automated vehicle location (AVL) system installations are outlined with strict deadlines preceding the operational season. The scope requires contractors to comply with a comprehensive set of operational, safety, and administrative requirements, including adherence to federal, state, and local vehicle regulations, OSHA and Virginia occupational safety standards, and VDOT’s equipment and procedural manuals. Contractors must maintain and operate VDOT-issued and owned equipment according to prescribed standards, bearing responsibility for safe and legal vehicle operation throughout the contract. The contract incorporates mandatory training on sexual harassment and workplace civility, with non-discrimination policies strictly enforced. Payment will be managed through VDOT’s Hired Equipment Time Tracking System, ensuring accountability and verification of deployed resources. Though detailed quantity and total contract value are unspecified, unit pricing and minimum guaranteed payments are established for various equipment types, including pickups with plows and heavy machinery. The solicitation emphasizes small business participation under Virginia’s SWaM program and requires registration with the eVA system. Inspections and acceptance of equipment and services are overseen by VDOT at designated facilities, with clear criteria for compliance and readiness prior to deployment.