CITY OF MOLINE
ROCK ISLAND COUNTY, ILLINOIS
NOTICE TO CONTRACTORS
The City of Moline will receive sealed bids for the following improvement project on March 25, 2025. Bids shall be submitted through the electronic bid submission system at https://moline.ionwave.net. Paper, faxed or emailed bids will not be accepted. All contractors must register for a free account for this website to view and submit bids.
LEAD WATER SERVICE LINE REPLACEMENTS – YEAR 1
IEPA Number L174464
Bidding will take place solely through IONWAVE’s website. Vendors must log in to the e-bidding system to submit a bid. All documents must be submitted electronically by the bid opening Tuesday, March 25, 2025 at 11:00 AM CST.
The bid opening will be held virtually through the City’s Ring Central System. The link to access the virtual bid opening is included here:
Video & Audio: https://meetings.ringcentral.com/j/1479715533
Audio only US: +1(720)9027700 (US Central)
Meeting ID:
+1 (555) 000-0000
The system can be accessed at: https://moline.ionwave.net.
A mandatory pre-bid meeting will be held virtually on March 6th at 11:00 AM via Teams. The link for the meeting will be shared with planholders prior to the meeting date. All Prime Contractors who plan to submit bids on this project MUST be present. Attendance will be taken and will be a requirement in order to be authorized to bid on the project. The purpose of the meeting will be to discuss the unique elements of the project and allow Contractor’s questions to be answered. Contractors are encouraged to e-mail such questions to
contact@example.gov in advance of the meeting.
A bid bond, payable without condition to the City of Moline in an amount not less than five percent (5%) of the bid shall be submitted with each proposal, as a guarantee that, if the proposal is accepted, a contract will be entered into and the performance of the contract is properly secured. The form of the bond shall be that furnished by the City and the surety shall be acceptable to the City.
A performance bond in a sum equal to one hundred percent (100%) of the amount of the bid, with sureties to be approved by the Mayor and City Council for the faithful performance of the contract must be furnished by the successful bidder. All bids or proposals shall contain an offer to furnish bond upon acceptance of such bid or proposal.
The Contractor will be required to pay not less than the prevailing wage rates on this project as established by the United States Department of Labor and the Davis Bacon Act. The Contractor shall also comply with all applicable Federal, State and local regulations.
The right is reserved to reject any or all proposals, to waive technicalities, to postpone the bid opening, or to advertise for new proposals, if in the judgment of the Mayor and City Council their best interests will be promoted thereby.
Bidder qualifications and experience will also be included in the basis for determining the lowest responsible bidder. Prequalification will be required to be submitted to the Engineer by all potential bidders. If in the opinion of the Engineer and the Mayor and City Council, an applicant would not be able to serve the best interest of the City, a proposal will not be issued to the applicant. Contractor or their subcontractor responsible for doing the water service line replacement must be a licensed plumbing contractor in the State of Illinois in order to be able to perform this work. A copy of the Plumbing License will be required before awarding the Contract. Contractor must also be registered through Sam.gov with a Unique Entity ID number.
Any contract or contracts awarded under this invitation for bids are expected to be funded in part by a loan from the Illinois Environmental Protection Agency (Illinois EPA). Neither the State of Illinois nor any of its departments, agencies, or employees is or will be a party to this invitation for bids or any resulting contract. The procurement will be subject to regulations contained in the Procedures for Issuing Loans from the Public Water Supply Loan Program (35IAC Part 662), the Davis-Bacon Act (40 USC 276a through 276a-5) as defined by the United States Department of Labor, the Employment of Illinois Workers on Public Works Act (30 ILCS 570), Illinois Works Jobs Program Act (30 ILCS 559/20-1), and the federal “Build America, Buy America Act” requirements contained in the Federal Infrastructure Investment and Jobs Act, Pub. L. No. 117-58.
This procurement is also subject to the loan recipient’s policy regarding the increased use of disadvantaged business enterprises. The loan recipient’s policy requires all bidders to undertake specified affirmative efforts at least sixteen (16) days prior to bid opening. The policy is contained in the specifications. Bidders are also required to comply with the President’s Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in 41 CFR 60-4.
The Contractor shall agree to furnish all records related to this Agreement and any documentation related to the City required under an Illinois Freedom of Information Act (ILCS 140/1 et. seq.) (“FOIA”) request within five (5) business days after the City issues notice of such request to the contractor. Contractor shall agree not to apply any costs or charge any fees to the City regarding the procurement of records required pursuant to a FOIA request. Contractor shall agree to defend, indemnify, and hold harmless the City, and agrees to pay all reasonable costs connected therewith (including, but not limited to reasonable attorney’s and witness fees, filing fees, and any other expenses) for the City to defend any and all causes, actions, causes of action, disputes, prosecutions, or conflicts arising from Contractor’s, actual or alleged violation of the FOIA, or Contractor’s failure to furnish all documentation related to a request within five (5) days after the City issues notice of a request. Furthermore, should the Contractor request that the City utilize a lawful exemption under FOIA in relation to any FOIA request thereby denying that request, Contractor agrees to pay all costs connected therewith (such as reasonable attorney’s and witness fees, filing fees, and any other expenses) to defend the denial of the request. The defense shall include, but not be limited to, challenged or appealed denials of FOIA requests to either the Illinois Attorney General or a court of competent jurisdiction. Contractor shall agree to defend, indemnify, and hold harmless the City, and agrees to pay all costs connected therewith (such as reasonable attorney’s and witness fees, filing fees and any other expenses) to defend any denial of a FOIA request by Contractor’s request to utilize a lawful exemption to the City.
Mayor and City Council
City of Moline
Rock Island County, Illinois
