2025 Traffic Signal Capital Improvements Project

Notice to Bidders Bid Number 25-056 Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Thursday, October 30, 2025 for the 2025 Traffic Signal Capital Improvements Project. The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 10% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 PM on October 30, 2025, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City. All bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx The scope of work consists of replacing traffic signal mast arms, repairing traffic signal handholes, the installation of a traffic signal interconnect, and modifications to existing traffic signals fiber optic interconnect, as set forth in the bid documents. The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and payment of all bills and obligations arising from the performance of the contract. The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements. The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. Questions regarding the bidding process or bidding software can be directed to Nickon Etminan, Procurement Manager at (847) 931-5606 or Nickon.Etminan@elginil.gov. Questions regarding this bid package can be directed to Aaron Neal, Director of Public Works, by email at Aaron.Neal@elginil.gov. Technical questions regarding the scope of work should be addressed to Nicholas Halan, PE, PTOE at Hampton, Lenzini and Renwick, Inc. at nhalan@hlreng.com or (847) 697-6700. Dated: October 14, 2025 Nickon Etminan Procurement Manager City of Elgin